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Added 3 mins ago
M
Senior Full Stack Java Engineer
Miratech
Canada
- Full-time
…together enterprise and start-up innovation. Today, we support digital transformation for some of the world's largest enterprises. By partnering with both large and small players, we stay…
Added 3 mins ago
M
Senior Full Stack Java Engineer - Workforce Management (WFM)
Miratech
Canada
- Full-time
…together enterprise and start-up innovation. Today, we support digital transformation for some of the world's largest enterprises. By partnering with both large and small players, we stay…
Added 18 mins ago
M
Senior Full Stack Java Engineer - Workforce Management (WFM)
Miratech
Canada
- Full-time
…together enterprise and start-up innovation. Today, we support digital transformation for some of the world's largest enterprises. By partnering with both large and small players, we stay…
Added 18 mins ago
M
Senior Level Full Stack Engineer - CX & Contact Center Solutions
Miratech
Canada
- Full-time
…together enterprise and start-up innovation. Today, we support digital transformation for some of the world's largest enterprises. By partnering with both large and small players, we stay…
Added 33 mins ago
EJ
Canada Initiative Leader
Edward Jones
Mississauga, ON
- $99,900 to $170,000 CAD / year
- Full-time
This role is critical to advancing strategic initiatives across Digital and Canada Operations. Success requires extensive orchestration and collaboration with senior business and Digital…
Added 33 mins ago
R|
Programmer
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Our team at the Research Institute of the McGill University Health Centre (RI-MUHC), in partnership with Polytechnique Montréal, is seeking a Programmer to join our multidisciplinary team.…
Added 33 mins ago
BB
Full- Stack Developer, eCommerce
Bed Bath & Beyond Canada
Toronto, ON
- Full-time
Reporting to the Manager, E-Commerce, the Full Stack Developer, E-Commerce for Bed Bath & Beyond is responsible for building, optimizing, and maintaining our enterprise Direct-to-Consumer…
Added 33 mins ago
R|
Licensed Practical Nurse (LPN) or Research Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
We are seeking a proactive and organized Licensed Practical Nurse (LPN) or Research nurse to join our dynamic team. The incumbent will play a key role in the execution of clinical research…
Added 1 hour ago
R&
Level IV Quality Engineer (QE)
Robertson & Company Ltd.
Toronto, ON
- Contract
CI/CD-integrated automated test suites - generating test reports with screenshots and logs (as used on comparable Bank digital initiatives)
Added 1 hour ago
C
Communication Specialist, BORN - Permanent Full-Time (1.0)
CHEO
Ottawa, ON
- Full-time
…website, social media, newsletters, webinars, events and other digital platforms, to reach priority audiences with clear and compelling content. The ideal candidate leads by example; draws…
Added 1 hour ago
Program Director, Bell AI Fabric
Bell
Calgary, AB
…future through world-class networks, AI-powered solutions, and digital experiences that elevate how people live, work, and play every…
Added 1 hour ago
SENIOR ENTERPRISE TECHNOLOGY PROCUREMENT & CONTRACT SPECIALIST
City of Toronto
Toronto, ON
Works with the Team Lead to develops and implements innovative procurement strategies to optimize sourcing processes, leverage technology advancements and drive continuous improvement in…
Added 1 hour ago
O
Sales Enablement Manager
Owner.com
Toronto, ON
- Full-time
Using Owner should feel like having a team of great operators, engineers, and marketers working for you.
Added 1 hour ago
RB
Client Advisor
Royal Bank of Canada
Virden, MB
- Part-time
…customer service and are excited to help clients embrace our digital capabilities, you can build a great career with us as a future Account Manager/Banking…
Added 1 hour ago
RB
Client Advisor
Royal Bank of Canada
Thunder Bay, ON
- Part-time
…goals. Whether you’re demonstrating to a client how to use digital banking, on-boarding a new client, or referring a complex opportunity to a specialist, your expertise will contribute to…
Added 1 hour ago
RB
Client Advisor
Royal Bank of Canada
Flin Flon, MB
- Full-time
…customer service and are excited to help clients embrace our digital capabilities, you can build a great career with us as a future Account Manager/Banking…
Added 1 hour ago
WG
Accounting Clerk
Westmount Golf & Country Club
Kitchener, ON
- Full-time
We are currently seeking a highly motivated full-time, year-round Accounting Clerk to join our team. Reporting to the Director of Finance, the Accounting Clerk will support day-to-day…
Added 1 hour ago
G
Senior Communications Manager
GoodWork.ca
Toronto, ON
- Full-time
…fast-paced organization with mission-driven and results-oriented team members. EDC is looking for a Communications Manager who can anticipate and meet the needs of a dynamic…
Added 1 hour ago
AA
Business Development Representative
Anyset AI
Montreal, QC
- Full-time
…subcontractors, and the field so they can prepare that data for digital delivery to the owner. Today, that work happens almost entirely in email and spreadsheets. It's slow, and it usually…
Added 1 hour ago
BC
Warehouse Manager - Vanfax
Belron Canada inc
Dartmouth, NS
- Full-time
We welcome applications from everyone, and are firmly committed to diversity, equity and inclusion in the workplace, and take pride in ensuring every member of our team feels empowered.
Added 1 hour ago
IW
Coordinator, Region Office Operations, Kelowna, BC
IG Wealth Management
BC · British Columbia, Canada
- Full-time
Join our team to engage in continuous learning and skill development in a supportive environment. Our Values: Be better; we strive for improvement in everything we do. Be accountable; we…
Added 2 hours ago
P&
Stage - Hiver 2027 - Service Numériques pour les Moteurs – Développeur logiciel/ Internship - Winter 2027 Digital Engine Services (DES) – Ground cloud software developer
Pratt & Whitney
Longueuil, QC
- Full-time
Added 2 hours ago
GC
Supervisor Maintenance, Facilities
Glencore Canada
Sparwood, BC
- $123,000 to $145,000 CAD / year
- Full-time
Are you looking for a new career opportunity? Join our team.
Added 2 hours ago
GC
Supervisor, Maintenance Tire Pad
Glencore Canada
Sparwood, BC
- $123,000 to $145,000 CAD / year
- Full-time
Are you looking for a new career opportunity? Join our team.
Added 2 hours ago
I
Vice President of Product
IntouchCX
Winnipeg, MB
- Full-time
IntouchCX is a global leader in digital customer experience management, back office processing, trust & safety solutions, and AI services. For over 25 years, we’ve scaled with soul,…

Closed listing

Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Closing date: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

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Original job description

Archived listing. The details below describe a past opening.

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

About employer

More about this job

Responsibilities

Provide administrative, logistical, documentation, and reporting support to project managers and project teams. Coordinate meetings, travel, project records, deliverables, customer communications, and continuity arrangements.

Requirements

Post-secondary education or equivalent and fluency in written and spoken English are required. Candidates should have strong administrative, organizational, communication, interpersonal, and computer skills; project experience and proficiency in JIRA, SAP, and SharePoint are assets.

Skills

Project Administration
Meeting Coordination
Report Preparation
Travel Coordination
Document Management
Records Management
Project Reporting
Deliverable Tracking
Microsoft Office
Excel
Word
Visio
PowerPoint
JIRA
SAP

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Retirement Savings Plan With Company Match
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Administration
Project Initiation
Meeting Minutes
Action Item Logs
Weekly Reports
Monthly Reports
Travel Arrangements
Visa Arrangements
Purchase Requisitions
Accounts Payable
Correspondence Tracking
SharePoint
JIRA
SAP
Microsoft Office
Excel
Word
Visio
PowerPoint
Document Archival
Records Management
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
Rail Transportation

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