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Added 10 mins ago
SL
Director, Enterprise Architecture Strategy, Core Platform
Sun Life
Toronto, ON · Waterloo, ON · Montreal, QC · Sun Life Toronto One York
- Full-time
The Director drives the architecture integration strategy across cloud, on premise, network, application platforms, and foundational technology services. The role translates enterprise and…
Added 10 mins ago
SL
Director, Domain Enterprise Architect, Technology Modernization and Cloudification
Sun Life
Toronto, ON · Waterloo, ON · Montreal, QC · Sun Life Toronto One York
- Full-time
Reporting to the Assistant Vice President, Enterprise Architecture, Core Platforms, the Director, Domain Enterprise Architect, Technology Modernization and Cloudification leads the…
Added 10 mins ago
SL
Information Technology Audit Manager
Sun Life
Toronto, ON · Sun Life Toronto One York
- Full-time
The Information Technology (IT) Audit Manager is a role within IA that will report to the Director (IT Digital and Data), within Internal Audit. The incumbent will support the execution of…
Added 10 mins ago
Mortgage Review Officer (Real Estate Secured Lending)
Scotiabank
Toronto, ON
…the Manager, Credit Review, senior Manager, Credit Review, or Director, Mortgage Security. Non-material deficiencies or administrative data integrity issues are communicated through PEGA…
Added 10 mins ago
M
Business Analyst , Intern - Winter 2027
McKesson
Mississauga, ON
- Full-time
…Specialized Distribution business. Working closely with the Director, Product Innovation and the Product Portfolio Specialist, this role is responsible for managing product intake…
Added 25 mins ago
PI
Director of Finance & Controller
Progressive Industrial Fluids Ltd
London, ON
- Full-time
…improve data integrity, develop meaningful reporting and ensure technology gives management better information while reducing unnecessary administrative…
Added 26 mins ago
C
Director, Capital Markets Accounting
CIBC
Toronto, ON
- Full-time
…Controllership/Finance and with other stakeholder groups in Front Office, Technology, and Operations to support business initiatives and solve complex…
Added 26 mins ago
Talent Service and Delivery - Program Lead - Associate Director
EY
Toronto, ON
…measurable value across process, service delivery model, data, technology and organization…
Added 41 mins ago
M
People Operations Systems Analyst
Medisca
ON
- Full-time
…- including pharmaceutical ingredients and service, mixing technology manufacturing, analytical testing, and education – Medisca is bridging the gaps in healthcare with an unwavering…
Added 54 mins ago
JC
Senior Project Director
JU CS-IT Placements -PG
Ottawa, ON · Nepean, ON
- Full-time
We are seeking an experienced, strategic, and results-driven Senior Project Director to provide executive leadership and overall direction for major projects, programs, and strategic…
Added 54 mins ago
AS
System Designer
AgileGrid Solutions
Canada
- Full-time
…emissions, Jetson Home aims to bridge the gap between innovative technology and practical implementation, thereby fostering a sustainable future for…
Added 54 mins ago
PH
Manager, Business Function Products, BC Health Workday
Provincial Health Services Authority
BC · British Columbia, Canada
- Full-time
Reporting to the Director, Business Function Products, the Manager will be responsible for their designated functionality / portfolio and ensuring that requirements for all the province’s…
Added 54 mins ago
UO
Clinical Veterinarian
University of Manitoba
Winnipeg, MB
- $80,965.47 to $145,737.84 CAD / year
- Full-time
…research and teaching facilities. Under the leadership of the Director of the Animal Care and Use Program, you will provide expert clinical care for a diverse range of species, collaborate…
Added 1 hour ago
T
Manager, Tangerine Investment Funds Ltd Compliance
Tangerine
Toronto, ON
- Full-time
Supports the Senior Manager, Compliance and Director, Compliance in maintaining an effective compliance management framework through the development and maintenance of policies and…
Added 1 hour ago
M-
Spécialiste en intégration de systèmes, IA souveraine
Mila - Institut québécois d'intelligence artificielle
Montreal, QC
- Full-time
…contrôle. Elle combine le service de modèles, la recherche d'information (RAG), l'orchestration d'agents et l'observabilité, avec un plan de contrôle pour les gérer comme un produit…
Added 1 hour ago
Branch Administrator - Temporary
Government of Alberta
AB
Assist with office moves, space assignments, information technology needs, procurement and other operational requirements.
Added 1 hour ago
Staff Research Scientist (AI for Self-Driving Labs, 2-year Term)
University of Toronto
Toronto, ON
This role will report to the Academic Director and Executive Director of the Acceleration Consortium.
Added 1 hour ago
T
Director, Education Operations
TVO
Toronto, ON
- Full-time
Digital education is moving quickly, and so are we. Learner needs, technology, and expectations for impact continue to evolve. TVO Education needs smart, connected operations that help…
Added 1 hour ago
M
Analyste, systèmes et opérations RH l People Operations Systems Analyst
Medisca
Montreal, QC
- Full-time
Baccalauréat en ressources humaines, administration des affaires, systèmes d’information ou dans un domaine connexe
Added 1 hour ago
EU
Senior Manager, Market Access & Government Affairs
Eisai US
Canada
- Full-time
Strong written and verbal communications skills, in addition to exceptional information technology aptitude (social media, MS Office products, etc.).
Added 1 hour ago
IB
Product Operations Manager
Indigo Books & Music
Ottawa, ON
- $42,500 to $52,500 CAD / year
- Full-time
Manager once Removed (MOR): Regional Director/District Manager
Added 1 hour ago
TM
Program Director
Toronto Metropolitan University
Toronto, ON
- Temporary
Are you a visionary legal technology leader ready to shape the future of legal education and lawyer licensing? The Law Practice Program (LPP) is seeking an experienced, forward-thinking…
Added 1 hour ago
R
VP, Strategy and Operations
RELX
Toronto, ON
- Full-time
…procurement domain. The role would suit an individual from a technology, finance, consulting or information services background. This role provides significant exposure to and opportunities…
Added 2 hours ago
B
Director of Finance And Operations
BoomerangFX
Mississauga, ON
- $120,000 to $130,000 CAD / year
- Full-time
BoomerangFX is redefining how private-pay healthcare practices operate and grow. Recognized through Deloitte’s Technology Fast 500 program as one of North America’s fastest-growing…
Added 2 hours ago
AH
RAI Lead
Alberta Health Services
Calgary, AB
- Full-time
…improvement across Assisted Living Alberta. Reporting to the Director, Clinical Support and Quality, the role leads initiatives supporting the consistent application and effective use of…

Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

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Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

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More about this job

Responsibilities

Provide administrative, logistical, documentation, and reporting support to project managers and project teams. Coordinate meetings, travel, project records, deliverables, customer communications, and continuity arrangements.

Requirements

Post-secondary education or equivalent and fluency in written and spoken English are required. Candidates should have strong administrative, organizational, communication, interpersonal, and computer skills; project experience and proficiency in JIRA, SAP, and SharePoint are assets.

Skills

Project Administration
Meeting Coordination
Report Preparation
Travel Coordination
Document Management
Records Management
Project Reporting
Deliverable Tracking
Microsoft Office
Excel
Word
Visio
PowerPoint
JIRA
SAP

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Retirement Savings Plan With Company Match
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Administration
Project Initiation
Meeting Minutes
Action Item Logs
Weekly Reports
Monthly Reports
Travel Arrangements
Visa Arrangements
Purchase Requisitions
Accounts Payable
Correspondence Tracking
SharePoint
JIRA
SAP
Microsoft Office
Excel
Word
Visio
PowerPoint
Document Archival
Records Management
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
Rail Transportation

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