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Added 22 mins ago
NC
Receptionist (Maternity Leave Replacement)
Newfoundland Capital Corporation Limited
Montreal, QC
- Full-time
…position based at our Montreal office. In this role, you are the director of first impressions and a key player in our daily…
Added 53 mins ago
CO
Corporate Services Financial & Administration Manager
City of Lethbridge
Lethbridge, AB
- Full-time
As a strategic and experienced finance leader, the Corporate Services Financial & Administration Manager provides financial direction, analysis, and oversight that strengthen how the City…
Added 1 hour ago
COORDINATOR TRAINING & DEVELOPMENT
City of Toronto
Toronto, ON
Prepares reports for managers and the director, making recommendations or changes in operational processes, includes appropriate staffing levels and resource allocation.
Added 1 hour ago
G
Coordinator, Facilities & Tenant Relations
GoodWork.ca
Toronto, ON
- Full-time
This role is supervised by the Director, Facility Operations & Capital.
Added 2 hours ago
QB
Director of Health
Quatsino Band
Coal Harbour, BC
- $80,000 to $140,000 CAD / year
- Full-time
Quatsino First Nation is seeking an experienced and community-minded Director of Health to provide strategic and operational leadership for the Nation's health services.
Added 2 hours ago
BC
Director, Communications and Engagement – Redevelopment Projects
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- Full-time
…President, Strategy, Quality, Risk and Communications, the Director, Communications and Engagement – Redevelopment Projects provides strategic direction for all communications, interest…
Added 2 hours ago
JF
Development & Community Engagement Coordinator
Jewish Federation of British Columbia (JFBC)
BC · West Vancouver, BC
- Full-time
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Added 2 hours ago
CM
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Added 2 hours ago
A
Senior Incident and Problem Manager
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Toronto, ON
- $115,000 to $125,000 CAD / year
- Full-time
Reporting to the Director, Service Delivery & Ops Governance, this role is responsible for leading end-to-end IT incident, and problem management practices across the department.
Added 3 hours ago
A
Senior Incident and Problem Manager
Aviso
Vancouver, BC
- $115,000 to $125,000 CAD / year
- Full-time
Reporting to the Director, Service Delivery & Ops Governance, this role is responsible for leading end-to-end IT incident, and problem management practices across the department.
Added 3 hours ago
HR
Project Coordinator
Hitachi Rail
Toronto, ON
- Full-time
A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the…
Added 3 hours ago
TM
Operations Manager, Bridging Divides
Toronto Metropolitan University
Toronto, ON
- Temporary
The Office of the Vice-President, Research and Innovation (OVPRI) establishes the strategic direction and oversees the administration of Toronto Metropolitan University’s scholarly,…
Added 3 hours ago
BO
Director, Facilities Services
Bank of Canada
Ottawa, ON
- Full-time
Reporting to the Deputy Managing Director, Corporate Services, you will provide leadership for the Bank's Facilities Services function, ensuring the safe, reliable and efficient operation…
Added 4 hours ago
W
Director, Supply Chain
Worley
Edmonton, AB · Calgary, AB
- Full-time
…across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating…
Added 4 hours ago
TU
Manager, Head Office & Facilities
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…administrative services, manages departmental facilities and space administration, coordinates the operational implementation of renovations and facilities projects, and manages key faculty…
Added 4 hours ago
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Director, Cancer Clinical Programs
Ontario Health | Santé Ontario
Toronto, ON
- Full-time
The Director, Cancer Clinical Programs provides visionary leadership for a diverse portfolio of provincial clinical programs that drive excellence in cancer care across Ontario. This…
Added 5 hours ago
P
Canada Technology Consulting - Business Platform Transformation Senior Director
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Toronto, ON · Vancouver, BC
- Full-time
The Technology Consulting Practice is seeking a Senior Director to join our growing team and lead client transformation across the Quote to Cash ecosystem, including Configure, Price, Quote…
Added 5 hours ago
UO
Manager, Head Office & Facilities
University of British Columbia
Vancouver, BC · UBCV | Civil and Mechanical Engineering Building (CEME)
- $6,143.67 to $8,830.25 CAD / month
- Full-time
…administrative services, manages departmental facilities and space administration, coordinates the operational implementation of renovations and facilities projects, and manages key faculty…
Added 5 hours ago
SC
Superviseur de territoire | Market Manager
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Added 5 hours ago
TI
PRO, Program Coordinator
Touchstone Institute
Toronto, ON
- Contract
Reporting to the Manager of PRO, the Program Coordinator plays a key role in developing and coordinating PRO program operations from candidate intake, selection and assessment. The Program…
Added 5 hours ago
MF
Director of Operations
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The Director of Operations – Montreal is responsible for the leadership and performance of the site's operations, including manufacturing, production planning, shipping and receiving,…
Added 5 hours ago
OL
Education Coordinator
Oxford Learning Centres Inc.
Winnipeg, MB
- Full-time
As the Education Coordinator you participate in the centre's operations, including working with multiple people from centre staff to teachers, to parents, and of course, the students! You…
Added 5 hours ago
OL
Part-Time Teacher Administrator
Oxford Learning Centres Inc.
AB · Edmonton, AB
- Part-time
As the Teacher Administrator, you play an essential role in the day-to-day operations of the Centre. You will work closely with the Centre Director, Education Coordinator, teachers,…
Added 6 hours ago
KF
Interim HR Leader
Korn Ferry
SK · Saskatchewan, Canada
- $80 to $100 USD / hour
- Contract
We have partnered with our client in their search for an Interim HR Director to provide immediate leadership continuity during a key transition. This consultant will support a growing,…
Added 6 hours ago
IP
Group Lead, Electrical
IPS-Integrated Project Services
Vaughan, ON
- Full-time
Work with the Regional Director of Design and Human Resources to recruit, retain, mentor, and develop engineering talent.

Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

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Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

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More about this job

Responsibilities

Provide administrative, logistical, documentation, and reporting support to project managers and project teams. Coordinate meetings, travel, project records, deliverables, customer communications, and continuity arrangements.

Requirements

Post-secondary education or equivalent and fluency in written and spoken English are required. Candidates should have strong administrative, organizational, communication, interpersonal, and computer skills; project experience and proficiency in JIRA, SAP, and SharePoint are assets.

Skills

Project Administration
Meeting Coordination
Report Preparation
Travel Coordination
Document Management
Records Management
Project Reporting
Deliverable Tracking
Microsoft Office
Excel
Word
Visio
PowerPoint
JIRA
SAP

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Retirement Savings Plan With Company Match
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Administration
Project Initiation
Meeting Minutes
Action Item Logs
Weekly Reports
Monthly Reports
Travel Arrangements
Visa Arrangements
Purchase Requisitions
Accounts Payable
Correspondence Tracking
SharePoint
JIRA
SAP
Microsoft Office
Excel
Word
Visio
PowerPoint
Document Archival
Records Management
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
Rail Transportation

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