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Added 18 mins ago
LT
Automation and Build Developer II
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- $75,200 to $107,160 CAD / year
- Full-time
Real experience with cross-compilation toolchains (GCC) and Linux build systems.
Added 19 mins ago
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Work with the business team to develop and validate enhancements in accordance with business requirements.
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- Full-time
BDO Canada is seeking a Dynamics 365 Business Central Operations Manager to join our fast-paced and growing Solution Operations practice, with the ability to work from anywhere in Canada.…
Added 19 mins ago
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Added 37 mins ago
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Added 37 mins ago
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Added 37 mins ago
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Supervisor, Middle Office
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Added 50 mins ago
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As a Product Security Manager, you will lead a team of senior security engineers within Thomson Reuters' Product Security function. You will help engineering teams across a diverse product…
Added 50 mins ago
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Associate – Front Office Quant Engineer
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…automation, workflow solutions, analytics platforms, and intelligent systems that streamline day-to-day business activities. The successful candidate will work closely with traders,…
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Senior Mongo DBA
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Sr. Platform Engineer, TD Securities
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$105,100 - $129,400 CADThis role is eligible for a discretionary variable compensation award that considers business and individual performance.
Added 50 mins ago
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Added 1 hour ago
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Added 1 hour ago
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Added 1 hour ago
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Program Manager, International TacCIS
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Added 1 hour ago
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Added 1 hour ago
GC
Bilingual Translation Analyst
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…products and value-added solutions delivered through innovative technology and deep customer expertise. Known for its commitment to service and purpose-driven culture, the Company reported…
Added 1 hour ago
CM
Bilingual Senior Relationship Manager, Relationship Management
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Toronto, ON · Greater Toronto Area, Canada
- Full-time
Provides information to clients on a timely basis regarding industry news, company initiatives, services, products and upcoming changes to policies, processes and technology.
Added 1 hour ago
VB
Senior Procurement Specialist
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Toronto, ON
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Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

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Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

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More about this job

Responsibilities

Provide administrative, logistical, documentation, and reporting support to project managers and project teams. Coordinate meetings, travel, project records, deliverables, customer communications, and continuity arrangements.

Requirements

Post-secondary education or equivalent and fluency in written and spoken English are required. Candidates should have strong administrative, organizational, communication, interpersonal, and computer skills; project experience and proficiency in JIRA, SAP, and SharePoint are assets.

Skills

Project Administration
Meeting Coordination
Report Preparation
Travel Coordination
Document Management
Records Management
Project Reporting
Deliverable Tracking
Microsoft Office
Excel
Word
Visio
PowerPoint
JIRA
SAP

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Retirement Savings Plan With Company Match
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Administration
Project Initiation
Meeting Minutes
Action Item Logs
Weekly Reports
Monthly Reports
Travel Arrangements
Visa Arrangements
Purchase Requisitions
Accounts Payable
Correspondence Tracking
SharePoint
JIRA
SAP
Microsoft Office
Excel
Word
Visio
PowerPoint
Document Archival
Records Management
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
Rail Transportation

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