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Added 8 mins ago
IW
Coordinator, Region Office Operations, Kelowna, BC
IG Wealth Management
BC · British Columbia, Canada
- Full-time
Join our team to engage in continuous learning and skill development in a supportive environment. Our Values: Be better; we strive for improvement in everything we do. Be accountable; we…
Added 39 mins ago
TC
Retail Store Coordinator Full Time Winners - Brentwood Commons
TJX Canada – Winners, Marshalls, HomeSense
Lloydminster, AB
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 39 mins ago
FH
Registered Nurse, Older Adult - Specialized Seniors Clinic - New Westminster
Fraser Health Authority
New Westminster, BC
- $41.42 to $59.52 CAD / hour
- Other
…delivery, and collaborating and communicating with the Patient Care Coordinator on issues that will affect the care/discharge…
Added 2 hours ago
DC
Coordinator, Facility Management
Defence Construction Canada
Cold Lake, AB
- Full-time
The Coordinator, Facility Management, provides operations and maintenance services for Client-Partner facilities. The incumbent manages and administers contracts related to facility…
Added 2 hours ago
F
Construction Coordinator
Fluor
Fort Saskatchewan, AB
- Full-time
…routinely exercises discretion and judgment. The Construction Coordinator plans and performs work requiring sound technical judgment in the evaluation, organization, and execution of…
Added 2 hours ago
RM
Clinical Education Coordinator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
…operates a dialysis unit, and is renowned for its mental health programs and restorative seniors care. The Ross family takes pride in providing compassionate, quality patient…
Added 2 hours ago
UO
Social Media and News Coordinator
University of Victoria
Victoria, BC
- Full-time
Reporting to the Manager, Marketing and Communications, the Social Media and News Coordinator plays an integral role in UCAM’s mandate to communicate UVic’s vision and achieve its strategic…
Added 2 hours ago
CC
Client Services Coordinator
Canadian Cancer Society
Montreal, QC
- Temporary
Job Title: Client Services Coordinator (on a Casual basis)
Added 3 hours ago
SP
Tour Sales Coordinator
Sun Peaks Grand Hotel & Conference Centre
BC · Sun Peaks Mountain, BC
- Full-time
As Tour Sales Coordinator at Sun Peaks Grand Hotel & Conference Centre, you’ll be at the heart of creating seamless and memorable experiences for our tour travelers and groups. More than an…
Added 3 hours ago
NI
Payroll Administrator and HR Coordinator
Norsat International
Richmond, BC
- $40,000 to $50,000 CAD / year
- Temporary
As a Payroll Administrator and HR Coordinator, you are responsible for managing all payroll and human resources activities within the company. This role ensures accurate and timely payroll…
Added 3 hours ago
TS
Toy Room Assistant Coordinator - Temporary
The Salvation Army in Canada
Kelowna, BC
- Full-time
The Gifts of Hope Toy Room Assistant Coordinator assists the Program Coordinator in assisting individuals and families who are seeking aid and assistance from, or have been referred to, The…
Added 4 hours ago
TC
RETAIL STORE COORDINATOR FULL TIME HOMESENSE RICHMOND
TJX Canada – Winners, Marshalls, HomeSense
Richmond, BC
- Full-time
Embrace opportunities to grow by participating in learning and development programs that build your skills and knowledge.
Added 4 hours ago
OL
Client Experience Coordinator
Oxford Learning Centres Inc.
Cambridge, ON
- Full-time
Oxford Learning Cambridge is seeking a Client Experience Coordinator to join our team. This unique role combines family relations, educational support, administration, and early learning…
Added 4 hours ago
TC
Retain Store Coordinator Full Time HomeSense - Heritage Hills
TJX Canada – Winners, Marshalls, HomeSense
Calgary, AB
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 4 hours ago
O
Administrative Coordinator
OMERS
Toronto, ON · Scarborough Town Centre
- Full-time
Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.
Added 4 hours ago
Part-Time Recreation Attendant (Contract)
Conestoga College
Kitchener, ON
The Recreation Attendant is responsible for overseeing recreational programs and facilities during peak student engagement hours. As an active member of the Athletics and Recreation team,…
Added 4 hours ago
VC
Mental Health & Addictions Case Coordinator Nurse (RN/RPN) - Powell River, BC
Vancouver Coastal Health
Powell River, BC
- $41.42 to $55.91 CAD / hour
- Temporary
Come work as a Mental Health & Addictions Case Coordinator Nurse (RN/RPN) with Vancouver Coastal Health (VCH) on the Youth Intensive Case Management Team in Powell River, BC! Apply now to…
Added 5 hours ago
B
Health & Safety Coordinator
BGIS
Montreal, QC
- Full-time
Reporting to the Director, Wellness, the Health, Safety & Wellness Coordinator will assist and support in the continued development, implementation and evaluation of our health & safety and…
Added 5 hours ago
UO
Experiential Education Coordinator
University of Alberta
Edmonton, AB
- Full-time
The Experiential Education Coordinator (EEC) plays a key role in delivering high‑quality experiential rotations for students in the PharmD and PharmD for Practicing Pharmacists (PPP)…
Added 5 hours ago
MN
26-133 - Low Carbon Energy Coordinator
Metis Nation British Columbia
Surrey, BC
- Full-time
The Low Carbon Energy Coordinator plays a pivotal role in supporting the Sîpihkisôwin (Resilience): Low Carbon Energy Program by serving as the primary liaison between Métis citizens and…
Added 5 hours ago
VC
Mental Health & Addictions Case Coordinator Nurse (RN/RPN) - Powell River, BC
Vancouver Coastal Health
Powell River, BC
- Full-time
Come work as a Mental Health & Addictions Case Coordinator Nurse (RN/RPN) with Vancouver Coastal Health (VCH) on the Youth Intensive Case Management Team in Powell River, BC! Apply now to…
Added 5 hours ago
CH
Membership & Operations Coordinator
Canadian Home Builders' Association Nova Scotia
Halifax, NS
- Full-time
…government, and community partners to advance responsible residential development and building practices. CHBA-NS offers programs, advocacy, and industry resources that support the success…
Added 5 hours ago
Quality Control Inspector
PCL Construction
Edmonton, AB
Career growth pathways, leadership development and mentorship programs
Added 5 hours ago
TT
Retain Store Coordinator Full Time HomeSense - Heritage Hills
The TJX Companies, Inc.
Calgary, AB
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 5 hours ago
Client Service Coordinator
Bayshore
AB
Are you passionate about making a difference in patient care? Join our dynamic team as a Client Scheduling Coordinator and be the vital link between patients, families, and healthcare…

Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

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Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

Apply About employer

More about this job

Responsibilities

Provide administrative, logistical, documentation, and reporting support to project managers and project teams, including coordinating meetings, travel, purchasing, communications, and project records. Track project deliverables and action items, support project reviews and reporting, and maintain processes and handover materials to ensure business continuity.

Requirements

Requires post-secondary education or equivalent, fluency in written and spoken English, strong administrative and organizational skills, attention to detail, and effective communication and interpersonal abilities. Advanced MS Office skills are required; JIRA, SAP, and SharePoint proficiency, project experience, an administration diploma, and French or Spanish are assets.

Skills

Administrative Support
Project Coordination
Meeting Coordination
Report Preparation
Travel And Visa Coordination
Purchase Requisitions
Accounts Payable Processing
Document Management
Records Management
Project Reporting
Microsoft Office
Excel
Word
Visio
PowerPoint

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Retirement Savings Plan With Company Match
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Administration
Project Initiation
Meeting Minutes
Action Item Logs
Weekly And Monthly Reporting
Travel Coordination
Visa Arrangements
Purchase Requisitions
Accounts Payable
Project Data Management
Correspondence Tracking
Document Archival
Records Management
SharePoint
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
MS Office
Excel
Word
Visio
PowerPoint
JIRA
SAP
Rail Transportation
International Projects

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