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Added 9 mins ago
A
Senior Manager, Data Governance Implementation
Aviso
Toronto, ON
- $115,000 to $135,000 CAD / year
- Full-time
We're looking to fill an opening for a Senior Manager, Data Governance Implementation, to join our Technology Partners team.
Added 9 mins ago
SH
Senior Development Officer, Community Events & Initiatives
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Toronto, ON
- $80,804 to $87,804 CAD / year
- Full-time
Reporting to the Manager, Community Events & Initiatives, the Senior Development Officer, Community Events & Initiatives will help guide, facilitate and support volunteers who lead third…
Added 9 mins ago
TU
Senior Project Manager – App Mod Program
The University of British Columbia
Vancouver, BC
- $11,397 to $17,081.58 CAD / month
- Full-time
…of each project. These projects will be managed within the Program Delivery office. The Program Delivery office is seeking a Senior Project…
Added 9 mins ago
HR
Technology Operations Manager
Hughes Recruitment & Strategy Collective
Hague, SK
- Full-time
As the Technology Operations Manager, you will work collaboratively and be responsible for:
Added 9 mins ago
B
Health, Safety, Environment, Quality and Operations Manager
BMT
Ottawa, ON
- $90,000 to $110,000 CAD / year
- Full-time
The HSEQ manager also provides leadership in the provision of facilities, information technology, and security across the organization. They ensure BMT staff have the right tools in the…
Added 9 mins ago
BP
Project Manager Restoration
BELFOR Property Restoration Canada
Ottawa, ON
- $70,000 to $80,000 CAD / year
- Full-time
As a Project Manager at BELFOR , you’ll oversee emergency and restoration projects from start to finish - ensuring quality, efficiency, and customer satisfaction. You’ll assess job sites,…
Added 11 mins ago
Remediation Project Manager
WSP
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We're expanding and seeking a Remediation Project Manager. This role involves working with a dedicated team to manage contaminated downstream sites to achieve regulatory closure and support…
Added 11 mins ago
B
Senior Manager, Commercial Cards Fraud Strategy
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Toronto, ON · Halifax, NS · FCP
- Full-time
Works with stakeholders to deliver project/program/initiative business results in alignment with overall Financial Crimes group goals. Provides subject matter expertise in the design,…
Added 11 mins ago
A
Product - Senior Manager/Manager, Technical Development Management
Aritzia
Vancouver, BC
- Full-time
…garment construction, and quality of our product. As the Senior Manager / Manager, Technical Development Management, you will support with optimizing and running the day-to-day operations…
Added 11 mins ago
VC
Product Growth Marketing Manager, Lifecycle & GTM Systems
Valsoft Corporation
Remote, Canada
- Full-time
- Remote
…vision for what KidKare can do for the childcare community. To support these goals, we're looking for a Product Growth Marketing Manager, Lifecycle & GTM Systems to build and run the engine…
Added 11 mins ago
AW
Senior Manager, Data Governance Implementation
Aviso Wealth
Remote, Canada
- $115,000 to $135,000 CAD / year
- Full-time
- Remote
We’re looking to fill an opening for a Senior Manager, Data Governance Implementation, to join our Technology Partners team.
Added 11 mins ago
Manager, Sales Training & Culture
Scotiabank
Toronto, ON
The Manager, Sales Training & Culture, plays a critical role in shaping the capability, engagement, and performance of Scotiabank’s indirect mortgage channel. This role leads the design and…
Added 11 mins ago
Communications Specialist
Winnipeg Regional Health Authority
Winnipeg, MB
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Added 11 mins ago
II
Maintenance & Reliability Manager
Ingredion Incorporated
London, ON
- Full-time
…reliability, and operational performance across the facility. The Manager, Maintenance & Reliability will lead safety-focused maintenance operations, reliability improvement strategies,…
Added 25 mins ago
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Field Nurse Case Manager (Montreal & Ottawa)
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Ottawa, ON · Montreal, QC
- Full-time
The Field Nurse Case Manager (FNCM) is an integral part of the Patient Services team, responsible for the coordination and delivery of services related to the patient support programs…
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Markham, ON · Montreal, QC
- Full-time
Added 25 mins ago
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Process Engineer
The NARMCO Group
Windsor, ON
- Full-time
The function is to provide technical engineering / quality / program support to the Customer and NARMCO in advance quality planning and process control.
Added 25 mins ago
PE
Parts Consultant
Premier Equipment
Kawartha Lakes, ON · Omemee, ON
- $22.18 to $29.5 CAD / hour
- Full-time
…deliver innovative equipment, expert service, and unmatched support. Since the 1950s, we’ve grown with a clear purpose: To be the best part of our customer’s day by improving their business…
Added 25 mins ago
AC
Financial Consultant - Provencher Branch
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- Full-time
Reporting to the Branch Manager, Financial Consultant plays a key role in deepening member relationships by delivering proactive, personalized advice and supporting a broad range of…
Added 25 mins ago
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Quality Assurance Coordinator
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…and incentives, providing valuable analysis and tracking to support clients' business objectives. Our team focuses on creating proactive and value-added programs to enhance client…
Added 39 mins ago
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M&A and FP&A Analyst
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Added 39 mins ago
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Protech Mobile Installation Field Trainer
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Certify Protech's existing ADAS and ADM technicians into the mobile installation program, and onboard and certify new installation technician talent as the segment scales.
Added 39 mins ago
JH
Event and Conference Services Manager - Hotel (relocation to Victoria, BC)
JRoss Hospitality Recruiters
BC · British Columbia, Canada
- $70,000 to $75,000 CAD / year
- Full-time
…ask. We are seeking an experienced Event & Conference Services Manager to lead the events function within a respected full-service waterfront hotel in Victoria. This role oversees a…
Added 39 mins ago
LA
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Attend at various office locations in the district to support the Duty Counsel program in that location.

Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

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Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

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More about this job

Responsibilities

Provide administrative, logistical, documentation, and reporting support to project managers and project teams, including coordinating meetings, travel, purchasing, communications, and project records. Track project deliverables and action items, support project reviews and reporting, and maintain processes and handover materials to ensure business continuity.

Requirements

Requires post-secondary education or equivalent, fluency in written and spoken English, strong administrative and organizational skills, attention to detail, and effective communication and interpersonal abilities. Advanced MS Office skills are required; JIRA, SAP, and SharePoint proficiency, project experience, an administration diploma, and French or Spanish are assets.

Skills

Administrative Support
Project Coordination
Meeting Coordination
Report Preparation
Travel And Visa Coordination
Purchase Requisitions
Accounts Payable Processing
Document Management
Records Management
Project Reporting
Microsoft Office
Excel
Word
Visio
PowerPoint

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Retirement Savings Plan With Company Match
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Administration
Project Initiation
Meeting Minutes
Action Item Logs
Weekly And Monthly Reporting
Travel Coordination
Visa Arrangements
Purchase Requisitions
Accounts Payable
Project Data Management
Correspondence Tracking
Document Archival
Records Management
SharePoint
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
MS Office
Excel
Word
Visio
PowerPoint
JIRA
SAP
Rail Transportation
International Projects

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