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Added 23 mins ago
OL
Client Experience Coordinator
Oxford Learning Centres Inc.
Cambridge, ON
- Full-time
Oxford Learning Cambridge is seeking a Client Experience Coordinator to join our team. This unique role combines family relations, educational support, administration, and early learning…
Added 53 mins ago
VC
Front Desk Administrative Assistant
Victoria Conservatory of Music
Victoria, BC
- Full-time
Administration: Assisting with administrative task, registrations follow-ups, or organizing events or summer programs.
Added 53 mins ago
Part-Time Recreation Attendant (Contract)
Conestoga College
Kitchener, ON
The Recreation Attendant is responsible for overseeing recreational programs and facilities during peak student engagement hours. As an active member of the Athletics and Recreation team,…
Added 54 mins ago
TS
Christmas Coordinator - Temporary
The Salvation Army Canada and Bermuda Territory
Fort St. John, BC
- Full-time
Provide oversight and attend special events and activities
Added 1 hour ago
VC
Mental Health & Addictions Case Coordinator Nurse (RN/RPN) - Powell River, BC
Vancouver Coastal Health
Powell River, BC
- $41.42 to $55.91 CAD / hour
- Temporary
…Powell River provides a stimulating blend of outdoor adventure and cultural amenities. Originally founded as a resource extraction centre - once home to the world's largest pulp and paper…
Added 1 hour ago
MN
26-133 - Low Carbon Energy Coordinator
Metis Nation British Columbia
Surrey, BC
- Full-time
The Low Carbon Energy Coordinator plays a pivotal role in supporting the Sîpihkisôwin (Resilience): Low Carbon Energy Program by serving as the primary liaison between Métis citizens and…
Added 1 hour ago
VC
Mental Health & Addictions Case Coordinator Nurse (RN/RPN) - Powell River, BC
Vancouver Coastal Health
Powell River, BC
- Full-time
…Powell River provides a stimulating blend of outdoor adventure and cultural amenities. Originally founded as a resource extraction centre - once home to the world's largest pulp and paper…
Added 1 hour ago
YM
Bilingual Retail Finance Customer Care Coordinator
YAMAHA MOTOR CANADA LTD.
Toronto, ON · North York, ON
- Contract
Yamaha Motor Finance Canada is the established captive finance division of Yamaha Motor Canada, and a subsidiary of Yamaha Motor Finance Corporation U.S.A, which is focused on providing…
Added 1 hour ago
CH
Membership & Operations Coordinator
Canadian Home Builders' Association Nova Scotia
Halifax, NS
- Full-time
Role Description The Membership & Operations Coordinator is a full-time, on-site role based in Halifax, NS. This role is responsible for supporting day-to-day association operations,…
Added 2 hours ago
L
Reliability Program Coordinator
Ledcor
Yellowknife, NT
- Full-time
Joining our team as the Reliability Program Coordinator means you’re responsible for monitoring and measuring aircraft reliability, analyzing and compiling related data, and making…
Added 2 hours ago
Drug Safety and Medical Information (DSMI) Coordinator
Bayshore
Mississauga, ON
The Drug Safety and Medical Information (DSMI) Coordinator is responsible for managing AE/PV inbox and supporting the collection, processing, quality check and reporting of Safety events…
Added 2 hours ago
MN
26-133 - Low Carbon Energy Coordinator
Métis Nation British Columbia
Surrey, BC
- Full-time
The Low Carbon Energy Coordinator plays a pivotal role in supporting the Sîpihkisôwin (Resilience): Low Carbon Energy Program by serving as the primary liaison between Métis citizens and…
Added 3 hours ago
SG
Temporary - Contract Activity (FUN) Coordinator
S&R Group of Companies
Waterloo, ON
- Up to $43,000 CAD / year
- Full-time
Join our team as a FUN Coordinator! In this role, you will design and lead engaging activities, events, and volunteer programs that bring joy and connection to Residents' daily lives. It's…
Added 3 hours ago
Commercial Concierge
Westcorp
Edmonton, AB
As a key member of the Commercial Property Management team, the Customer Service Coordinator will provide excellent customer service to tenants and guests at College Plaza; an office tower…
Added 3 hours ago
TS
Toy Room Assistant Coordinator - Temporary
The Salvation Army Canada and Bermuda Territory
Kelowna, BC · Sutherland, ON · Okanagan Central Community Church - Sutherland
- Full-time
The Gifts of Hope Toy Room Assistant Coordinator assists the Program Coordinator in assisting individuals and families who are seeking aid and assistance from, or have been referred to, The…
Added 3 hours ago
G
Coordonnateur(trice) communication interne / Internal Communications Coordinator
Genetec
Montreal, QC
- Full-time
We are currently seeking a dynamic, detail-oriented, and highly organized individual with exceptional writing skills to join our growing Corporate Communications and PR team. As part of our…
Added 4 hours ago
KO
Clinical Scheduler
KEEWAYTINOOK OKIMAKANAK
Dryden, ON
- Full-time
Reporting to the Clinical Services Coordinator, the Clinical Scheduler is responsible for facilitating effective individual and group clinical consults for community telemedicine sites. The…
Added 4 hours ago
BW
Community Engagement Coordinator - Winter 2026/27
Big White Ski Resort
Kelowna, BC
- Full-time
Plan for and represent Big White at events, consumer shows, consumer events, charity functions, etc.
Added 4 hours ago
MK
High School & City Programs Coordinator
Moorelands Kids
Toronto, ON
- Part-time
Reporting to the Director of Programs & Curriculum, the High School & City Programs Coordinator provides leadership and operational support to Moorelands Kids’ High School Programs in the…
Added 4 hours ago
KM
Talent Acquisition Coordinator
Keyser Mason Ball, LLP
Mississauga, ON
- Full-time
KMB Law is seeking a Talent Acquisition Coordinator with 1-3 years of full-cycle recruitment experience to support the firm's hiring initiatives and deliver exceptional candidate experience…
Added 4 hours ago
BB
Mentoring Coordinator- Bilingual Position
Big Brothers Big Sisters Ottawa
Ottawa, ON
- Full-time
Position Summary: The Mentoring Coordinator is responsible for monitoring, maintaining and supporting community and site based mentoring matches to ensure the healthy development of the…
Added 4 hours ago
RV
Events and Community Partnerships Officer - Communications - Education Centre
Rocky View Schools
Airdrie, AB
- Full-time
Working collaboratively with schools, Education Centre staff, the community and other external partners, the Events and Community Partnerships Officer develops engaging communications,…
Added 4 hours ago
OC
Senior Services Coordinator (Out & About Program)
OneSky Community Resources
Penticton 1, BC
- Full-time
The Out & About Program Coordinator is responsible for planning, coordinating, and delivering community-based recreational, educational, and social outings for older adults. The position…
Added 4 hours ago
G
Coordonnateur(trice) communication interne / Internal Communications Coordinator
Genetec
Remote, Canada
- Full-time
- Remote
We are currently seeking a dynamic, detail-oriented, and highly organized individual with exceptional writing skills to join our growing Corporate Communications and PR team. As part of our…
Added 4 hours ago
Marketing Coordinator - 12 Month Contract
The Canada Life Assurance Company
Toronto, ON
We’re looking for a Marketing Coordinator to support the planning, coordination and execution of marketing initiatives in Sales Enablement. This role will work closely with Marketing…

Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

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Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

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More about this job

Responsibilities

Provide administrative, logistical, documentation, and reporting support to project managers and project teams, including coordinating meetings, travel, purchasing, communications, and project records. Track project deliverables and action items, support project reviews and reporting, and maintain processes and handover materials to ensure business continuity.

Requirements

Requires post-secondary education or equivalent, fluency in written and spoken English, strong administrative and organizational skills, attention to detail, and effective communication and interpersonal abilities. Advanced MS Office skills are required; JIRA, SAP, and SharePoint proficiency, project experience, an administration diploma, and French or Spanish are assets.

Skills

Administrative Support
Project Coordination
Meeting Coordination
Report Preparation
Travel And Visa Coordination
Purchase Requisitions
Accounts Payable Processing
Document Management
Records Management
Project Reporting
Microsoft Office
Excel
Word
Visio
PowerPoint

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Retirement Savings Plan With Company Match
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Administration
Project Initiation
Meeting Minutes
Action Item Logs
Weekly And Monthly Reporting
Travel Coordination
Visa Arrangements
Purchase Requisitions
Accounts Payable
Project Data Management
Correspondence Tracking
Document Archival
Records Management
SharePoint
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
MS Office
Excel
Word
Visio
PowerPoint
JIRA
SAP
Rail Transportation
International Projects

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