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Added 13 mins ago
S
Project Manager II
Septodont
Cambridge, ON
- Full-time
Typically leading 2-5 projects each with 4-10 team members and supported by a Project Coordinator per project. Project duration is generally more than 18 months.
Added 32 mins ago
A
Business Coordinator, Underwriting and Sales Support - 14 Month Term
ATB
Calgary, AB
- Full-time
Thrive together: We want you - the unique, authentic you - to feel safe and celebrated at work. We're on a continuous journey to build the most flexible and inclusive programs.
Added 1 hour ago
CG
Catering Coordinator
Compass Group Canada
Fredericton, NB
- Full-time
…determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation,…
Added 1 hour ago
UO
Adjunct Instructor, Public Health and Rural Population Health, UC Clermont
University of Cincinnati
Clermont, QC
- Part-time
Attend scheduled meetings and events as appropriate and as requested by the Program Coordinator, Department Chair or Associate Dean.
Added 1 hour ago
TS
Food Bank Supervisor
The Salvation Army in Canada
Penticton, BC
- Full-time
The Salvation Army Penticton is seeking a dedicated, organized, and compassionate Community and Family Services / Food Bank Supervisor to oversee the day-to-day operations of our Community…
Added 1 hour ago
V
Business and Commercial Lending Coordinator (16-Month Contract)
Vancity
Vancouver, BC
- Full-time
As a Business & Commercial Lending Coordinator, you will play a critical role in supporting the delivery of exceptional service to our business and commercial members by ensuring loan…
Added 1 hour ago
BC
construction project coordinator
Bertram Construction (Ontario) Ltd.
Barrie, ON
- $55,000 to $80,000 CAD / year
- Full-time
- On-site
We are looking for an experienced PROJECT COORDINATOR (Full-time) * *to join our team!* *Who we are:* Welcome to the Bertram Construction team. We have been shaping the landscape of Simcoe…
Added 2 hours ago
AS
EVENT AND PROGRAM COORDINATOR - RICHMOND, BC
Al-Ayn Social Care Foundation Canada
Richmond, BC
- Full-time
Al-Ayn Social Care Foundation Canada (ASCFC) is looking to expand its events and programs base and is currently seeking applications from self-motivated and passionate individuals who want…
Added 2 hours ago
V
Business and Commercial Lending Coordinator (16-Month Contract)
Vancity
Vancouver, BC
- Full-time
As a Business & Commercial Lending Coordinator, you will play a critical role in supporting the delivery of exceptional service to our business and commercial members by ensuring loan…
Added 3 hours ago
VC
Coordinator, Patient Care (RN) - Acute & Ambulatory Care
Vancouver Coastal Health
Vancouver, BC
- $49.2 to $63.47 CAD / hour
- Temporary
Coordinates patient care activities in a defined area of clinical expertise and provides leadership, supervision and guidance to designated staff. Facilitates efficient patient flow and…
Added 3 hours ago
OS
Operations Coordinator
Orion Steel Group
Red Deer, AB
- Full-time
Join our Red Deer team as an Operations Coordinator, where you will play a key role in connecting administrative functions with production operations to keep activities running smoothly and…
Added 3 hours ago
OS
Operations Coordinator
Orion Steel Group
Calgary, AB
- Full-time
Join our Calgary team as an Operations Coordinator, where you will play a key role in connecting administrative functions with production operations to keep activities running smoothly and…
Added 3 hours ago
H(
Member Services Coordinator
HRAI (Heating, Refrigeration and Air Conditioning Institute of Canada)
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Role Description The Member Services Coordinator is a full-time, on-site position based in the Greater Toronto Area, Canada. This role is responsible for providing day-to-day support to…
Added 3 hours ago
NA
Student Development Coordinator, Student Life (Temporary)
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
Student Life is seeking a highly organized, collaborative, and creative Student Development Coordinator to develop and deliver programs, events, and resources that support student success,…
Added 3 hours ago
CO
Auxiliary Firefighter
City of Vernon
Canada
- Part-time
To be recognized as industry leaders in fire prevention, safety, response and recovery while working within a healthy, respectful, community-focused culture. We will achieve this by…
Added 3 hours ago
TS
Food Bank Supervisor
The Salvation Army Canada and Bermuda Territory
Penticton, BC
- Full-time
The Salvation Army Penticton is seeking a dedicated, organized, and compassionate Community and Family Services / Food Bank Supervisor to oversee the day-to-day operations of our Community…
Added 3 hours ago
BB
Workplace Experience & Operations Coordinator
Bond Brand Loyalty
Toronto, ON
- $53,000 to $65,000 CAD / year
We are looking for a dynamic and organized Workplace Experience & Operations Coordinator who will be integral to ensuring smooth office operations, optimal space utilization, and a safe,…
Added 4 hours ago
AS
EVENT AND PROGRAM COORDINATOR - RICHMOND HILL, ON
Al-Ayn Social Care Foundation Canada
Richmond Hill, ON
- Full-time
Al-Ayn Social Care Foundation Canada (ASCFC) is looking to expand its events and programs base and is currently seeking applications from self-motivated and passionate individuals who want…
Added 4 hours ago
BC
Technical Director
Banff Centre for Arts and Creativity
Banff, AB
- Full-time
The Technical Director (TD) oversees all technical aspects of performing arts productions , programs, presentations and events . A key member in performing arts, the TD collaborates with…
Added 4 hours ago
KA
Visitor Experience & Events Coordinator
Kelowna Art Gallery
Kelowna, BC
- Full-time
As our Visitor Services and Events Coordinator, you are the heartbeat of the front of house. You set the tone for every interaction visitors, renters, and event guests have with the…
Added 4 hours ago
C
Community Coordinator
Creator
Vancouver, BC
- $50,000 to $57,000 CAD / year
- Full-time
Keep CRM data accurate and up to date, and track action items across creator programs and partner sign-ups through completion.
Added 4 hours ago
MS
Junior Coach & Community Coordinator
Move Strong Inc.
Cambridge, ON · Greater Kitchener-Cambridge-Waterloo Metropolitan Area
- Full-time
Support programs including Age Strong, Define Basics, Signature, Foundations, HYROX, Metcon, and Functional Movement Screens
Added 4 hours ago
C
Creator Support & Community Coordinator
Creator.co
Vancouver, BC
- $50,000 to $57,000 CAD / year
- Full-time
Keep CRM data accurate and up to date, and track action items across creator programs and partner sign-ups through completion.
Added 5 hours ago
K
Digital Marketing Coordinator, Winter 2027
Klick
Toronto, ON
- $50,000 to $55,000 CAD / year
- Internship
The Digital Marketing Coordinator supports Klick's internal Brand Experience team in delivering digital marketing programs across Klick-owned channels, including landing pages, email, paid…
Added 5 hours ago
Human Resources Coordinator
Canad Inns
Winnipeg, MB
The HR Coordinator, Onboarding & Training is responsible for supporting a positive, structured, and consistent employee experience through the coordination of onboarding, training, and core…

Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

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Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

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More about this job

Responsibilities

Provide administrative and logistical support to project managers and teams, including coordinating meetings, travel, purchasing, communications, and project records. Track project deliverables and action items, support reporting and document management, and maintain processes and coverage arrangements to ensure business continuity.

Requirements

Post-secondary education or equivalent and fluency in written and spoken English are required, along with strong administrative, organizational, communication, interpersonal, and computer skills. Advanced Microsoft Office literacy is expected; JIRA, SAP, and SharePoint proficiency, additional language skills, an administration diploma, and project experience are assets.

Skills

Project Coordination
Administrative Support
Meeting Coordination
Report Preparation
Travel Coordination
Purchase Requisitions
Invoice Processing
Document Management
Records Management
Project Reporting
Deliverables Tracking
Written Communication
Verbal Communication
Organization
Attention To Detail
Microsoft Office

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Company-Paid Premiums
Retirement Savings Plan With Company Match
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Initiation
Administrative Support
Meeting Minutes
Action Item Logs
Weekly And Monthly Reporting
Travel And Visa Arrangements
Purchase Requisitions
Accounts Payable
JIRA
SAP
SharePoint
Microsoft Office
Excel
Word
Visio
PowerPoint
Correspondence Tracking
Document Archival
Records Management
Milestone Charts
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
Rail Transportation

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