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Added 6 mins ago
SC
Program Manager, Business Operations
Scarborough Charter Inter-Institutional Forum
Ottawa, ON
- From $106,655.63 CAD / year
- Full-time
- On-site
<h3>Job Description</h3><div>Job Description<div><p>The Program Manager, Business Operations, oversees the business and financial affairs of the Scarborough Charter Secretariat, including…
Added 9 mins ago
CA
Motorsports Service Advisor
Centennial Auto Group
Summerside, PE
- Full-time
Assist the Service Manager with client concerns.
Added 11 mins ago
HF
social worker
Holy Family Home
Winnipeg, MB
- $23.9 to $48.1 CAD / hour
- Full-time
- Contract
- On-site
…requirements of the position. RESPONSIBLE TO: Allied Health Manager RESPONSIBILITIES : *Bed Utilization * 1. Responds to community intake calls providing direction and supportive services…
Added 12 mins ago
TP
Sales Representative
Target Products Ltd.
Calgary, AB
- $70,000 to $80,000 CAD / year
- Full-time
- On-site
…out of Calgary, Alberta and will report to the Western Sales Manager-Consumer Division. You must possess a positive attitude and work independently to achieve performance goals that…
Added 12 mins ago
RS
Spray Foam Insulation Installer
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Charlottetown, PE
- Full-time
Reporting to the General Manager of Red Sands Insulation, the Spray Foam Insulation Installer is responsible for the completion of work orders in the portfolio of Red Sands Group owned and…
Added 14 mins ago
P
retail sales manager
Petro-Canada
Whitby, ON
- Full-time
Added 14 mins ago
RM
Clinical Education Coordinator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Temporary
Ensure patient care complies with standards, legislation and regulations. Report non-compliance to the program manager.
Added 14 mins ago
MM
kitchen manager
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Terrace, BC
- Full-time
Added 14 mins ago
CC
PROJECT COORDINATOR
Conwest Contracting
Vancouver, BC
- Full-time
Works directly with CWC Executive Management team, Operations Manager, Equipment Manager, Estimators and Project Management teams, Site Superintendents, Foremen and Accounting and Finance…
Added 14 mins ago
SM
Business Development Manager
Swish Maintenance Limited
Barrie, ON
- Full-time
The Business Development Manager is responsible for growing the Swish brand, by facilitating new business growth and onboarding new customers through the actions of prospecting and…
Added 14 mins ago
WC
Project Manager
Wealthridge Construction Ltd.
Timmins, ON
- Full-time
Added 14 mins ago
RG
MAINTENANCE TECHNICIAN
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Halifax, NS
- Full-time
Promptly attend to all Tenant service requests as directed by the Property Manager or Chief Building Engineer
Added 14 mins ago
SM
RQ10989 – Business Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
The project teams consist of you, a Sr. IT Business Architect (lead), project leads, product manager, solution designer, service designer, QA tester, business analysts, subject matter…
Added 14 mins ago
TT
Mental Health and Addictions Navigator
Tk̓emlúps te Secwépemc
Kamloops, BC
- Full-time
Added 14 mins ago
C
Manager Signals and Communication Operations
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Medicine Hat, AB
- Full-time
As a Manager, Signals & Communications Operations, you’ll lead field teams supporting the safety, reliability, and performance of critical rail systems across Eastern Ontario. In this…
Added 14 mins ago
NH
REGISTERED CARE AIDE, LONG-TERM CARE
Northern Health - BC
Terrace, BC
- Full-time
…priorities of Northern Health, and under the general supervision of Manager or designate, the Registered Care Aide provides resident care in accordance with resident-centred care philosophy…
Added 14 mins ago
R
Senior Manager, Content Development and Production (French Services) (On Site)
Radio-Canada
Saguenay, QC
- Full-time
Radio-Canada’s multimedia station in Saguenay is seeking a Senior Manager, Content Development and Production. Reporting to and working collaboratively with regional leadership, you will…
Added 14 mins ago
EL
Associate Director, Market Access & Reimbursement Strategy Speciality Portfolio
Eli Lilly and Company
ON · Ontario, Canada
- Full-time
…least 50% of the time), determined in collaboration with your manager and based on business…
Added 14 mins ago
SI
Clinical Services Manager (RPN)
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Toronto, ON · Etobicoke, ON
- Full-time
We are searching for a Clinical Services Manager (RPN) to join our Parkland on Eglinton West team based in Etobicoke, Ontario.
Added 14 mins ago
SI
Recreation and Wellness Manager
Shannex Incorporated
Mississauga, ON
- Full-time
We are searching for a Recreation and Wellness Manager to join our Parkland on the Glen team based in Mississauga, Ontario.
Added 14 mins ago
SI
Dining Room Server
Shannex Incorporated
Toronto, ON · Etobicoke, ON
- Full-time
…feedback from residents and guests to the Food and Beverage Manager on meals and menu choices to be continually…
Added 14 mins ago
EG
Route Supervisor
Emterra Group
Barrie, ON
- Full-time
…our team and support the Barrie. Reporting to the Operations Manager you will be a hands-on supervisor assisting with all aspects of the collection's operations, as well as supporting the…
Added 14 mins ago
TG
CAD Designer – Intermediate (Technical Lead)
Trulite Glass & Aluminum Solutions
Vaughan, ON
- $55,000 to $65,000 CAD / year
- Full-time
Added 14 mins ago
EG
Regional Health & Safety, Risk Manager – Western Canada
Emterra Group
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
Reporting directly to the Director, Health & Safety/Risk, the Regional Health & Safety, Risk Manager – British Columbia, Saskatchewan and Manitoba provides regional leadership for health,…
Added 14 mins ago
AS
Design Engineering Manager, Integrated Automation & Control Solution
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Richmond, BC
- Full-time
The Engineering Manager directs the regional and global strategy for our power electrical, automation, and controls engineering department. This role oversees the comprehensive design…

Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

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Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

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More about this job

Responsibilities

Provide administrative and logistical support to project managers and teams, including coordinating meetings, travel, purchasing, communications, and project records. Track project deliverables and action items, support reporting and document management, and maintain processes and coverage arrangements to ensure business continuity.

Requirements

Post-secondary education or equivalent and fluency in written and spoken English are required, along with strong administrative, organizational, communication, interpersonal, and computer skills. Advanced Microsoft Office literacy is expected; JIRA, SAP, and SharePoint proficiency, additional language skills, an administration diploma, and project experience are assets.

Skills

Project Coordination
Administrative Support
Meeting Coordination
Report Preparation
Travel Coordination
Purchase Requisitions
Invoice Processing
Document Management
Records Management
Project Reporting
Deliverables Tracking
Written Communication
Verbal Communication
Organization
Attention To Detail
Microsoft Office

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Company-Paid Premiums
Retirement Savings Plan With Company Match
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Initiation
Administrative Support
Meeting Minutes
Action Item Logs
Weekly And Monthly Reporting
Travel And Visa Arrangements
Purchase Requisitions
Accounts Payable
JIRA
SAP
SharePoint
Microsoft Office
Excel
Word
Visio
PowerPoint
Correspondence Tracking
Document Archival
Records Management
Milestone Charts
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
Rail Transportation

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