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Added 40 mins ago
S&
Creative Production Coordinator
SPIER & MACKAY
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Spier & Mackay is looking for an organized, detail-oriented Creative Production Coordinator to plan and coordinate photoshoots, studio operations, styling, and photography samples while…
Added 40 mins ago
RG
Associate Nurse Manager - Full-Time - RPN
Responsive Group Inc.
Perth, ON
- Full-time
The Associate Nurse Manager provides clinical and operational leadership to support the safe, respectful, and consistent delivery of resident care. Reporting to the Director of Care, this…
Added 1 hour ago
V
Production Coordinator
VAST_BC
Vancouver, BC
- Part-time
The Production Coordinator will work closely with VAST's management team, editorial board, contributors, mentors, consultants, and designers to coordinate project activities, support…
Added 1 hour ago
Project Coordinator
Pomerleau
Gagetown, NB
As a Project Coordinator working in our Building Operations team at Pomerleau Construction, you manage several activities and deadlines to gain a clearer picture of client, team and project…
Added 1 hour ago
Quality Coordinator - WAHA Project
Pomerleau
Moosonee, ON
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Added 2 hours ago
Automotive Appointment Coordinator - Jim Pattison Toyota Northshore
The Jim Pattison Auto Group
North Vancouver, BC
Support the Service team with administrative tasks as required to maintain smooth daily operations
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Montreal, QC · Pointe-aux-Trembles, QC
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Added 3 hours ago
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Administrative Co-Ordinator - Haematology/Oncology
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Toronto, ON
- Full-time
As an Administrative Coordinator, you will be providing a high degree of administrative support to 3-4 Academic Clinicians, Clinician Investigators, Clinician Scientists, Clinician…
Added 4 hours ago
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Coordinator, East D-Camps (13-Month Contract)
Diabetes Canada
NB · New Brunswick, Canada
- Contract
We’re seeking a Coordinator, D-Camps to support our Mission Team and our Diabetes Camp program. The Coordinator will be responsible for providing leadership to the summer camp programs and…
Added 4 hours ago
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Member Services Coordinator
Charles River Regional Chamber
BC · Fraser Valley B, BC
- Full-time
One of the state's largest and most active chambers of commerce is seeking a Member Services Coordinator to join our team. This position serves as a friendly, welcoming first point of…
Added 5 hours ago
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Superintendent - Electrical Construction
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Toronto, ON
- Full-time
The Electrical Superintendents’ responsibilities include but are not limited to the following: Supervise electrical operations on construction projects. Perform daily inspections of work…
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Coordinator
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Wetaskiwin, AB
- Part-time
…their skills and talents to our facilities. As the Volunteer Coordinator, you’ll work with the Manager, Volunteer Resources, to develop, execute, coordinate and evaluate standardized work…
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Administrative Support III
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Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
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Added 6 hours ago
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Retail Store Coordinator Full time Winners-Parkway Place
TJX Canada – Winners, Marshalls, HomeSense
Peterborough, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
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Retail Store Coordinator (Permanent) - Winners/ HomeSense Beacon Hill
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Calgary, AB
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 6 hours ago
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Sales Representative E-commerce Logistics or Freight Forwarding
HappyGlobal Service
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Work closely with operations and other internal teams to support customer onboarding and service delivery.
Added 6 hours ago
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executive assistant
Dan-D-Pak
Delta, BC
- $55,000 to $65,000 CAD / year
- Full-time
- On-site
…proactive, and resourceful *Executive Assistant* to provide direct support to the Chief Staff Officer. The Chief Staff Officer has broad oversight across the Group?s business operations and…
Added 7 hours ago
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(CAN) Relief Pharmacist, Full Time
Walmart
North Battleford, SK · Prince Albert, SK · Saskatoon, SK
- Full-time
The Relief Pharmacist assists the Pharmacy Manager and the Staff Pharmacist in all aspects of Pharmacy Operations.
Added 7 hours ago
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Mental Health & Addiction Treatment Support Worker FT
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Carters Point, NB
- $21 to $23 CAD / hour
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As a vital member of our interdisciplinary team, the Mental Health and Addictions Support Worker (MHASW) provides day-to-day client support, reinforces treatment expectations and recovery…
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District Relief Pharmacist - Part Time
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The Relief Pharmacist assists the Pharmacy Manager and the Staff Pharmacist in all aspects of Pharmacy Operations.
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Through the power of our stylists, barbers, and our female-led Shop Support team, we serve over 20,000 clients every month.
Added 7 hours ago
AG
Sr Campaign Manager, Programmatic
Adelphi Group
Toronto, ON
- Full-time
Escalate issues to senior operations lead(s) in a timely manner.
Added 7 hours ago
AG
Senior Campaign Manager, Programmatic
Adelphi Group
Vancouver, BC
- Full-time
Escalate issues to senior operations lead(s) in a timely manner.
Added 7 hours ago
AG
Senior Campaign Manager, Programmatic
Adelphi Group
Toronto, ON
- Full-time
Escalate issues to senior operations lead(s) in a timely manner.
Added 7 hours ago
AG
Associate Director, Programmatic
Adelphi Group
Toronto, ON
- Full-time
Manage a team of programmatic professionals (Coordinator, Campaign Manager and Sr. Campaign Manager) in ensuring all technical aspects (e.g. tactics, creative, etc.) for all campaigns are…

Closed listing

Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Closing date: Nov 5, 2026
Posting language: English
Posted: Oct 7, 2026

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Original job description

Archived listing. The details below describe a past opening.

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

About employer

More about this job

Responsibilities

Provide administrative and logistical support to project managers and teams, including coordinating meetings, travel, purchasing, communications, and project records. Track project deliverables and action items, support reporting and document management, and maintain processes and coverage arrangements to ensure business continuity.

Requirements

Post-secondary education or equivalent and fluency in written and spoken English are required, along with strong administrative, organizational, communication, interpersonal, and computer skills. Advanced Microsoft Office literacy is expected; JIRA, SAP, and SharePoint proficiency, additional language skills, an administration diploma, and project experience are assets.

Skills

Project Coordination
Administrative Support
Meeting Coordination
Report Preparation
Travel Coordination
Purchase Requisitions
Invoice Processing
Document Management
Records Management
Project Reporting
Deliverables Tracking
Written Communication
Verbal Communication
Organization
Attention To Detail
Microsoft Office

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Company-Paid Premiums
Retirement Savings Plan With Company Match
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Initiation
Administrative Support
Meeting Minutes
Action Item Logs
Weekly And Monthly Reporting
Travel And Visa Arrangements
Purchase Requisitions
Accounts Payable
JIRA
SAP
SharePoint
Microsoft Office
Excel
Word
Visio
PowerPoint
Correspondence Tracking
Document Archival
Records Management
Milestone Charts
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
Rail Transportation

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