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Added 20 mins ago
TT
Senior Project Controller
Tetra Tech
Mississauga, ON
- Full-time
Prepare resource projections, revenue forecasts, audit support reports, cash flow summaries, and utilization reports for Division Management, as directed by the Manager of Project Controls.
Added 50 mins ago
PC
Staff Accountant (Bilingual) - M&M Food Market
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Mississauga, ON
- Full-time
Reporting to the Finance Manager, the Staff Accountant will be responsible for performing full cycle accounting functions including preparation of financial reports for several…
Added 1 hour ago
B
Private Banking Officer
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Vancouver, BC · FBT
- Full-time
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Added 1 hour ago
B
Senior Manager, Credit Risk Strategy Oversight
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Toronto, ON · BMOPLACE
- Full-time
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Senior Relationship Manager, Commercial Banking (Financial Services Group)
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Ensuring the required internal control standards, including adherence to audit, regulatory and compliance policies.
Added 1 hour ago
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Manager, Credit Risk Strategy Oversight
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Added 1 hour ago
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Marketing Operations Manager
Optro
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- $102,000 to $140,000 CAD / year
- Full-time
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Senior Manager, Anti-Money Laundering Advisor
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Toronto, ON
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Added 2 hours ago
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Gestionnaire, Comptabilité corporative et information financière
Sanimax
Montreal, QC
- Full-time
Reporting to the Corporate Controller, the Manager of Corporate Accounting and Financial Reporting provides hands-on support for corporate accounting, consolidation, financial reporting,…
Added 2 hours ago
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Senior Manager, US IA Operations (Mat Leave - Backfill Contract - 14months)
RBC
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- Full-time
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Added 2 hours ago
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Specialist, Inflight Regulatory & Standards
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…and related documentation, leads compliance monitoring and audit activity, and serves as the connective link between operational compliance needs and crew training. The Specialist works…
Added 2 hours ago
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Senior Consultant, Transaction Services
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Calgary, AB · Winnipeg, MB
- Full-time
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Added 3 hours ago
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Finance Manager
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Manager, Finance, Performance & Analytics
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Manager, Digital Solutions
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Added 3 hours ago
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Application & Integration Technical Analyst
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Added 4 hours ago
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Senior Rooms Operations Manager
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Performs required annual Quality audit with General Manager (GM) & Regional Director (RD).
Added 4 hours ago
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Toronto, ON
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Added 4 hours ago
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Spécialiste, Cartes corporatives et gestion du compte de depense***Corporate Card & Travel Expense Specialist
Aliaxis
Canada
- Full-time
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Added 4 hours ago
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Spécialiste, Cartes corporatives et gestion du compte de depense***Corporate Card & Travel Expense Specialist
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We currently have an exciting opportunity as a Corporate Card & Travel Expense Specialist. This role is based in our Office at Verdun in and reports to the Manager, Accounts Payable .
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Senior Project Manager
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Vancouver, BC
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Added 5 hours ago
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Underwriter I
TD
AB
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Contribute to the achievement of satisfactory audits by understanding & following audit and process guidelines
Added 5 hours ago
T
Audit Manager I, TD Securities (1151)
TD
Toronto, ON
- Full-time
Generally, reports to an Audit Group Manager or Senior Audit Group Manager role
Added 5 hours ago
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Audit Manager II, Financial Crimes (1148)
TD
Toronto, ON
- Full-time
Generally, reports to a Senior Audit Group Manager or executive role
Added 5 hours ago
T
Senior Audit Group Manager, Financial Crimes Fraud and Insider Risk (1158)
TD
Toronto, ON
- Full-time
Our team of trusted audit professionals interact with every part of the Bank to provide strategic guidance and independent oversight. Through due diligence, and with a strong sense of…

Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

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Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

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More about this job

Responsibilities

Provide administrative and operational support to project managers and teams, including coordinating meetings, travel, purchasing, invoices, and project communications. Maintain project records and documentation, track deliverables and action items, support reporting and data compliance, and help ensure continuity during staff absences.

Requirements

Post-secondary education or equivalent and fluency in written and spoken English are required, along with strong administrative, organizational, communication, interpersonal, and computer skills. The role requires the ability to work independently and manage multiple priorities; proficiency in JIRA, SAP, and SharePoint, additional French or Spanish, an administration diploma, and project experience are assets.

Skills

Project Administration
Meeting Coordination
Report Preparation
Travel Coordination
Purchase Requisitions
Invoice Processing
Document Management
Records Management
Project Deliverables Tracking
Customer Communication
SharePoint
SAP
JIRA
Microsoft Office
Attention To Detail
Organizational Skills

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Administration
Project Initiation
Meeting Minutes
Action Item Logs
Weekly Reports
Monthly Reports
Travel Arrangements
Visa Arrangements
Purchase Requisitions
Accounts Payable
Project Data Management
Correspondence Tracking
Records Management
SharePoint
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
SAP
JIRA
Microsoft Excel
Microsoft Word
Microsoft Visio
Microsoft PowerPoint
Rail Transportation
International Projects

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