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Added 1 min ago
5S
Catering service manager
5 Star Catering Ltd
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- From $28.1 CAD / hour
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Added 2 mins ago
TT
Bar manager
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- From $28.1 CAD / hour
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Added 8 mins ago
WL
Sport Medicine and Athlete Performance Manager
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Waterloo, ON
- $85,357 to $106,696 CAD / year
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Added 8 mins ago
PM
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Added 8 mins ago
SO
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Added 8 mins ago
RG
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Added 8 mins ago
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Added 8 mins ago
L&
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Added 8 mins ago
RD
Wealth Advisor
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…to those clients and working closely with the lead Portfolio Manager, helping deepen existing relationships and welcoming new clients to the firm. Identifying new opportunities and helping…
Added 9 mins ago
D
Property Administrator
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Prepare monthly rent roll reconciliation, A/R updates and open purchase order reports, including examining variances from previous period, to be reviewed by the Property Manager; and
Added 9 mins ago
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Added 9 mins ago
SD
Beauty Manager, Hourly Full Time Flexible Shifts
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Added 9 mins ago
Manager of Academic Services
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Added 9 mins ago
Visitor Services Guide - Tourism
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…through Sunday(inclusive), with some adhoc shifts to work various events as…
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Bar Manager - Three Bears Brewery & Restaurant
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Added 9 mins ago
AW
Technology Change Control Analyst
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Remote, Canada
- $90,000 to $100,000 CAD / year
- Full-time
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Reporting to the Manager, Technology Change Control, the Technology Change Control Analyst supports the governance and coordination of IT changes across Aviso’s technology environment.
Added 9 mins ago
AW
Technology Change Control Analyst
Aviso Wealth
Remote, Canada
- $90,000 to $100,000 CAD / year
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Reporting to the Manager, Technology Change Control, the Technology Change Control Analyst supports the governance and coordination of IT changes across Aviso’s technology environment.
Added 9 mins ago
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Client Service Assistant
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- Full-time
…social media initiatives, client recognition for meaningful life events, and the planning of client…
Added 9 mins ago
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Assistant Store Manager Timmins
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Leading Associates, and working with peers and Store Manager to anticipate and solve problems and plan for upcoming events, seasonal changes etc.
Added 16 mins ago
TP
Restaurant manager
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- $38 to $40 CAD / hour
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Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

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Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

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More about this job

Responsibilities

Provide administrative and operational support to project managers and teams, including coordinating meetings, travel, purchasing, invoices, and project communications. Maintain project records and documentation, track deliverables and action items, support reporting and data compliance, and help ensure continuity during staff absences.

Requirements

Post-secondary education or equivalent and fluency in written and spoken English are required, along with strong administrative, organizational, communication, interpersonal, and computer skills. The role requires the ability to work independently and manage multiple priorities; proficiency in JIRA, SAP, and SharePoint, additional French or Spanish, an administration diploma, and project experience are assets.

Skills

Project Administration
Meeting Coordination
Report Preparation
Travel Coordination
Purchase Requisitions
Invoice Processing
Document Management
Records Management
Project Deliverables Tracking
Customer Communication
SharePoint
SAP
JIRA
Microsoft Office
Attention To Detail
Organizational Skills

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Administration
Project Initiation
Meeting Minutes
Action Item Logs
Weekly Reports
Monthly Reports
Travel Arrangements
Visa Arrangements
Purchase Requisitions
Accounts Payable
Project Data Management
Correspondence Tracking
Records Management
SharePoint
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
SAP
JIRA
Microsoft Excel
Microsoft Word
Microsoft Visio
Microsoft PowerPoint
Rail Transportation
International Projects

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