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Added 2 mins ago
WH
Restaurant manager
WHITEMOUTH HOTEL
Whitemouth, MB
- From $32 CAD / hour
- Full-time
- On-site
Added 5 mins ago
MO
Logistics manager - transportation
MOVING ON UP HOME SOLUTIONS LTD
Victoria, BC
- From $58 CAD / hour
- Full-time
- On-site
Plan, organize, direct, control and evaluate daily operations
Added 6 mins ago
BC
Camp manager
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Quesnel, BC
- From $36 CAD / hour
- Full-time
- On-site
Develop and implement policies and procedures for daily operations
Added 9 mins ago
A&
Assistant manager, fast food
A & W Restaurant
Burnaby, BC
- From $37 CAD / hour
- Full-time
- On-site
Added 11 mins ago
KH
Wholesale establishment manager
KESH HAIR INC
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- From $44.72 CAD / hour
- Full-time
- On-site
Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
Added 14 mins ago
XT
Project Coordinator
Xodus Travel Services Inc.
Windsor, ON
- $55,000 to $70,000 CAD / year
- Full-time
Prepare weekly status updates and reports for the Project Manager and stakeholders
Added 14 mins ago
TE
Marketing Manager
THE EMPIRE LIFE INS. CO
Kingston, ON · Toronto, ON
- Full-time
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Empire Life is looking to hire a Group Marketing Manager to join our Marketing team! We are actively seeking candidates to fill a current, open position.
Added 14 mins ago
WG
Yard Supervisor
WGI Group
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- $60,000 to $70,000 CAD / year
- Full-time
Reporting to the Branch Manager, the Yard Supervisor leads daily yard operations, ensuring safe and efficient loading, unloading, shipping, receiving and team performance.
Added 14 mins ago
WG
Yard Associate
WGI Group
Nanaimo, BC
- $25.77 to $26.77 CAD / hour
- Full-time
…hardworking team? We're looking for a Yard Associate to help keep our operations running safely and efficiently. In this hands-on role, you'll work with forklifts, mobile equipment, and…
Added 14 mins ago
WG
Branch Manager
WGI Group
ON
- $90,000 to $125,000 CAD / year
- Full-time
Reporting to the Senior Vice President, the Branch Manager has overall responsibility for the performance of the branch, including operations, production, sales and customer relationships,…
Added 14 mins ago
WG
Millwright - Maintenance
WGI Group
Tillsonburg, ON
- $38 to $40 CAD / hour
- Full-time
Reporting to the Maintenance Manager, the Maintenance Technician plays a key role in keeping our manufacturing operations running safely, reliably and efficiently.
Added 14 mins ago
UB
Full Time Store Supervisor | Victoria
Urban Barn Ltd.
Victoria, BC
- $18.6 to $23.6 CAD / hour
- Full-time
Help people create homes they love. Join the Urban Barn team as a Full-time Store Supervisor at our Uptown store in Victoria, BC. With over 50 retail stores across the country, Urban Barn…
Added 14 mins ago
UB
Full Time Store Supervisor | Boardwalk
Urban Barn Ltd.
Waterloo, ON
- $18.75 to $23.75 CAD / hour
- Full-time
Help people create homes they love. Join the Urban Barn team as a Full-time Store Supervisor at our Boardwalk store in Kitchener-Waterloo, ON. With over 50 retail stores across the country,…
Added 14 mins ago
UB
Assistant Store Manager | Cambridge
Urban Barn Ltd.
Cambridge, ON
- $41,500 to $46,500 CAD / year
Help people create homes they love. Join the Urban Barn team as a Full-time Assistant Store Manager at our Cambridge store in Cambridge, ON. With over 50 retail stores across the country,…
Added 14 mins ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Work closely with the Project Leads and Project Manager to create work plan, project schedule, and WIP and PMR updates in MS projects and Excel.
Added 14 mins ago
SC
shift supervisor - Store# 04838, COBBLESTONE - GRANDE PRARIE
Starbucks Coffee Company
Grande Prairie, AB
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 14 mins ago
SC
shift supervisor - Store# 79117, 318 HERRING COVE RD
Starbucks Coffee Company
Halifax, NS
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 14 mins ago
SC
shift supervisor - Store# 56128, YORKTON STATION
Starbucks Coffee Company
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As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 14 mins ago
QD
Drywall Technician, Empire Envelope
Qualico Developments Canada Ltd.
Edmonton, AB
- Full-time
Providing feedback and questions to direct manager regarding overall quality of work and/or site issues.
Added 16 mins ago
MD
Administrative manager
MS DRYWALL LTD.
Delta, BC
- From $51 CAD / hour
- Full-time
- On-site
Manage the operations of a department providing several administrative services
Added 18 mins ago
AB
Manager, janitorial services
AJ Brar Cleaning Services
Winnipeg, MB
- From $35 CAD / hour
- Full-time
- On-site
Plan, organize, direct, control and evaluate daily operations
Added 19 mins ago
SM
Head chef
Santorini Mediterranean Grill
Napanee, ON
- From $22 CAD / hour
- Full-time
- On-site
Added 20 mins ago
TH
Restaurant manager
Tim Hortons Erin Mills
Mississauga, ON
- From $36.1 CAD / hour
- Full-time
- On-site
Added 21 mins ago
FC
Restaurant manager
Fried Chicken Club
Ottawa, ON
- From $37 CAD / hour
- Full-time
- On-site
Plan, organize, direct, control and evaluate daily operations
Added 24 mins ago
CI
Accommodations manager
Comfort Inn & Suites
Dawson Creek, BC
- $39.75 to $40 CAD / hour
- Full-time
- On-site
Develop and implement policies and procedures for daily operations

Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

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Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

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More about this job

Responsibilities

Provide administrative and operational support to project managers and teams, including coordinating meetings, travel, purchasing, invoices, and project communications. Maintain project records and documentation, track deliverables and action items, support reporting and data compliance, and help ensure continuity during staff absences.

Requirements

Post-secondary education or equivalent and fluency in written and spoken English are required, along with strong administrative, organizational, communication, interpersonal, and computer skills. The role requires the ability to work independently and manage multiple priorities; proficiency in JIRA, SAP, and SharePoint, additional French or Spanish, an administration diploma, and project experience are assets.

Skills

Project Administration
Meeting Coordination
Report Preparation
Travel Coordination
Purchase Requisitions
Invoice Processing
Document Management
Records Management
Project Deliverables Tracking
Customer Communication
SharePoint
SAP
JIRA
Microsoft Office
Attention To Detail
Organizational Skills

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Administration
Project Initiation
Meeting Minutes
Action Item Logs
Weekly Reports
Monthly Reports
Travel Arrangements
Visa Arrangements
Purchase Requisitions
Accounts Payable
Project Data Management
Correspondence Tracking
Records Management
SharePoint
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
SAP
JIRA
Microsoft Excel
Microsoft Word
Microsoft Visio
Microsoft PowerPoint
Rail Transportation
International Projects

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