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Added 12 mins ago
HM
Administrative services manager
HHL Marine Ltd
North Vancouver, BC
- From $50.13 CAD / hour
- Full-time
- On-site
Manage the operations of a department providing several administrative services
Added 13 mins ago
PV
Hospital Administrator
P3 Veterinary Partners
Timmins, ON
- Full-time
Work with Regional Manager and Medical Director to review a specific operating budget and hospital business plan
Added 13 mins ago
G
Operations/Construction Manager 1
Ganotec
Oakville, ON
- Full-time
The Operations/Construction Manager acts as a key leader accountable for the comprehensive oversight of major industrial construction initiatives. This role ensures that all projects are…
Added 13 mins ago
J
Senior Product Manager - Agentic Banking
Jobgether
Canada
- Full-time
…lifecycle of products designed to streamline back-office banking operations. You will work closely with engineering, sales, marketing, finance, compliance, and operations teams to transform…
Added 13 mins ago
J
Manager, Operations Strategy & Insights
Jobgether
Canada
- Full-time
…all applications and next steps. Our partner is looking for a Manager, Operations Strategy & Insights based in Toronto, Ontario,…
Added 13 mins ago
HB
Store Manager - HUGO Outlet, Vaughan Mills Outlet
HUGO BOSS Canada, Inc.
Toronto, ON
- Other
Ensure all relevant conditions relating to Health & Safety are fulfilled and empower store staff to achieve the highest standards to support store management within this area.
Added 13 mins ago
HB
Assistant Store Manager - BOSS Store, Laval
HUGO BOSS Canada, Inc.
Laval, QC
- Other
Added 13 mins ago
HB
Assistant Manager - BOSS Store, Fairview
HUGO BOSS Canada, Inc.
Toronto, ON
- Other
Ensure all relevant conditions relating to Health & Safety are fulfilled and empower store staff to achieve the highest standards to support store management within this area.
Added 13 mins ago
HB
Assistant Manager - BOSS Store, Guildford 1
HUGO BOSS Canada, Inc.
Surrey, BC
- Other
Added 13 mins ago
HB
Store Manager - BOSS Store, Halton HIlls
HUGO BOSS Canada, Inc.
Halton Hills, ON
- Other
Ensure all relevant conditions relating to Health & Safety are fulfilled and empower store staff to achieve the highest standards to support store management within this area.
Added 27 mins ago
AF
Facility operations manager
ADROIT FACILITIES SERVICES INC
Peterborough, ON
- From $49 CAD / hour
- Full-time
- On-site
Evaluate the operations of facilities and the included real estate
Added 28 mins ago
S
[26-113] Food Bank Operations Coordinator
SOURCES
Surrey, BC
- Internship
We are looking for an Operations Coordinator to join our Food Security team! This individual should enjoy working with the public, physically capable of managing some front-line Food Bank…
Added 28 mins ago
AU
Operations Manager – Pharma
Allied Universal
Toronto, ON · North York, ON
- $79,500 to $81,000 CAD / year
- Full-time
Allied Universal®, a global leader in Security Services, is seeking an experienced Operations Manager to lead and oversee security operations within a highly regulated pharma environment…
Added 28 mins ago
Retail Experience Lead
Fire & Flower Inc.
Toronto, ON
The Retail Experience Lead is responsible for opening and closing duties, overseeing daily operations, and supervising staff during an assigned shift.
Added 28 mins ago
Retail Store Manager
Fire & Flower Inc.
Beaumont, AB
The Retail Store Manager is responsible for the daily operations and profitability of their assigned location(s), according to set goals and business objectives. Daily operations include…
Added 28 mins ago
SD
Front Store Manager, Salaried Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Burnaby, BC
- Full-time
The Front Store Manager (FSM) is responsible for managing the overall Front Store’s performance. The Front Store includes all areas of the store, including cosmetics, excluding Pharmacy.…
Added 28 mins ago
W
(CAN) Directs Store Delivery Associate
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Surrey, BC
- Part-time
Works closely with the Operations Manager and Office Support Associate to identify and resolve receiving issues or discrepancies efficiently.
Added 28 mins ago
W
(CAN) Consumables Associate
Walmart
Sainte-Agathe-des-Monts, QC
- Part-time
7. Refers appropriate service and transactional items to a Customer Service Manager as required.
Added 28 mins ago
W
(CAN) Asset Protection Associate
Walmart
Toronto, ON
- Part-time
…Participates in store task team responsibilities as required to support overall…
Added 28 mins ago
W
(CAN) OMNI Lead Department Manager
Walmart
Sainte-Agathe-des-Monts, QC
- Full-time
To assist in the leadership of the OMNI area and processes through partnership with the OMNI Assistant Manager and ensure a high level of customer service and while ensuring task completion.
Added 28 mins ago
W
(CAN) OMNI Department Manager
Walmart
Saint-Georges, QC
- Full-time
The OMNI Department Manager will provide customer service by offering assistance to meet the customer’s shopping needs. This will be accomplished by contributing to the overall processes…
Added 28 mins ago
SH
Co-op student (Engineering)
Sotera Health
Ottawa, ON
- Full-time
…based out of the Nordion facility in Ottawa. Reporting to the Manager, Project Services, the Engineering student will support the various engineering…
Added 43 mins ago
PV
Keyholder
Pet Valu
Westmount, QC
- Part-time
…and Total Pet and together we are one of the largest retail operations in North America dedicated to providing families with food and supplies for dogs, cats, companion birds, wild birds,…
Added 43 mins ago
T
Personal Banking Associate Trainee
TD
Winnipeg, MB
- Full-time
Support the frontline staff with scheduled cash and non-cash transactions; resolve critical issues and report non-standard matters to management
Added 43 mins ago
NP
Sr Manager, HR Services
Northland Power Inc.
Toronto, ON
- Full-time
The HR Services Lead oversees HR service delivery, global payroll operations, case management, HR systems, and employee support services, ensuring a consistent and high-quality experience…

Hitachi Rail

Project Coordinator

Toronto, ON, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

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Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas Of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

Apply Now

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More about this job

Responsibilities

Provide administrative and operational support to project managers and teams, including coordinating meetings, travel, purchasing, invoices, and project communications. Maintain project records and documentation, track deliverables and action items, support reporting and data compliance, and help ensure continuity during staff absences.

Requirements

Post-secondary education or equivalent and fluency in written and spoken English are required, along with strong administrative, organizational, communication, interpersonal, and computer skills. The role requires the ability to work independently and manage multiple priorities; proficiency in JIRA, SAP, and SharePoint, additional French or Spanish, an administration diploma, and project experience are assets.

Skills

Project Administration
Meeting Coordination
Report Preparation
Travel Coordination
Purchase Requisitions
Invoice Processing
Document Management
Records Management
Project Deliverables Tracking
Customer Communication
SharePoint
SAP
JIRA
Microsoft Office
Attention To Detail
Organizational Skills

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Paid Holidays
Three Weeks Of Vacation
Life Insurance
Accident Insurance
Long-Term Disability Insurance
Flexible Work Schedule
Development And Training Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordination
Project Administration
Project Initiation
Meeting Minutes
Action Item Logs
Weekly Reports
Monthly Reports
Travel Arrangements
Visa Arrangements
Purchase Requisitions
Accounts Payable
Project Data Management
Correspondence Tracking
Records Management
SharePoint
Project Deliverables
Customer Portals
Project Progress Reviews
Business Continuity
SAP
JIRA
Microsoft Excel
Microsoft Word
Microsoft Visio
Microsoft PowerPoint
Rail Transportation
International Projects

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