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Added 1 hour ago
A
Communication and Marketing Coordinator
ANDRITZ
Pointe-Claire, QC
- Full-time
Produce and edit videos that highlight our people, projects, and expertise.
Added 2 hours ago
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Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
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- Full-time
…be responsible for managing and overseeing various research…
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Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…autonomy: setting priorities, anticipating deadlines and advancing projects independently rather than waiting for direction. The role combines regulatory and operational coordination with…
Added 8 hours ago
S
Technical Specifications Coordinator
SYSTRA
Montreal, QC
- Full-time
SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and…
Added 12 hours ago
Advisor, Reconciliation
Regional Municipality of Wood Buffalo
Fort McMurray, AB
Partnering on community development projects that enhance inclusion, sustainability and quality of life.
Added 21 hours ago
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Coordonnateur (ice) à la Facturation & Comptes Recevables / Billing & AR Coordinator
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CFLA LLP is a company founded in 2014 by three partners specializing in Canadian, U.S. and international taxation, both personal and corporate.
Added 22 hours ago
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Stage - Hiver 2027 - Coordonnateur de projet d’ingénierie/ Internship - Winter 2027 - Engineering Project Coordinator
RTX
Longueuil, QC
- Full-time
Job Title: Internship - Winter 2027 - Engineering Project Coordinator
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Nous Group
Toronto, ON
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Added 22 hours ago
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Project Coordinator
Clark Builders
Yellowknife, NT
- Full-time
Clark Builders is hiring a Project Coordinator in Yellowknife to assist with various projects across the Northwest territories. This role will support the Project Manager(s) and…
Added 23 hours ago
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Project Coordinator
Clark Builders
Yellowknife, NT
- Full-time
Clark Builders is hiring a Project Coordinator in Yellowknife to assist with various projects across the Northwest territories. This role will support the Project Manager(s) and…
Added 23 hours ago
FC
Senior Project Coordinator
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- Full-time
FCC Group is an international leader in engineering and infrastructure, headquartered in Spain. With over a century of history, FCC’s core businesses include construction, environmental…
Added 23 hours ago
YU
Research Grants Coordinator
York University
Toronto, ON
- Contract
…Program, and the Law Commission of Ontario.The Research Grants Coordinator supports the faculty's research mission by coordinating research grant development, funding applications, faculty…
Added 1 day ago
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Project Coordinator
Hitachi
Toronto, ON · (RSBU) Toronto
- Full-time
Experience working on complex and international projects is an asset
Added 1 day ago
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Strategic Analytics Coordinator
Langara College
Canada
- Full-time
We are seeking a Strategic Analytics Coordinator to support the ongoing sustainment and optimization of Langara College’s Workday Student platform and related ERP systems. This hands-on…
Added 1 day ago
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Document Control Coordinator
Telesat
Ottawa, ON
- Full-time
The Document Control Coordinator will require a good working knowledge of document and data management control processes and procedures with experience working with best practices standards…
Added 1 day ago
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Site Installation Project Coordinator
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Pointe-Claire, QC
- Full-time
The Site Installation Project Coordinator is responsible for planning, coordinating and leading the installation of the site works of projects. He will work in collaboration with other…
Added 1 day ago
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Engineering Project Coordinator
ANDRITZ
Pointe-Claire, QC
- Full-time
The Engineering Project Coordinator is responsible for planning, coordinating and leading the installation of the site works of projects. He will work in collaboration with other…
Added 1 day ago
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Development Coordinator
VORTEX Media
Toronto, ON
- Full-time
…is known for creating compelling, high-quality content with international…
Added 1 day ago
Cross Border Transactions Staff Attorney
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Added 1 day ago
Events Coordinator (Revenue) - Hybrid
The Globe and Mail
Toronto, ON
…seeking the highest caliber of journalism, and we've garnered international acclaim for our data visualization, design, and creative…
Added 1 day ago
Events Coordinator (Revenue)
The Globe and Mail
Toronto, ON
…seeking the highest caliber of journalism, and we've garnered international acclaim for our data visualization, design, and creative…
Added 1 day ago
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Student Services Operations Coordinator
Saskatchewan Polytechnic Alumni
Moose Jaw, SK
- Full-time
The Student Services Operations Coordinator responsibilities extend to providing consistent operational support provincially, encompassing areas like Accessibility Services, Career and…
Added 1 day ago
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Director of Engineering
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Added 1 day ago
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Student Development Coordinator, Student Life (Temporary)
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
Student Life is seeking a highly organized, collaborative, and creative Student Development Coordinator to develop and deliver programs, events, and resources that support student success,…
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Field Communications Manager
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Hitachi

Project Coordinator

Toronto, ON, Canada
(RSBU) Toronto, Canada

Base Salary Range : $62,124 - $93,186 · Full-time

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Job details

Pay: Base Salary Range : $62,124 - $93,186
Job type: Full-time
Posting language: English
Posted: Oct 2, 2026

Original job description

Location:

Toronto, Ontario, Canada

Job ID:

R0146367

Date Posted:

2026-10-02

Company Name:

Hitachi Rail Canada Inc.

Profession (Job Category):

Administration & Facilities

Job Schedule:

Full time

Remote:

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Job Description:

Provide administrative & operational support to the Project Managers & project team for assigned projects.

Key Accountabilities / Key Areas of Responsibility

Provide Administrative Support to the Project Manager(s), Director(s), and Projects Portfolio Director

Support the launch of new projects by following Project Initiation instructions.
Schedule project meetings, prepare agendas, attend meetings, record attendance, take minutes, maintain action item logs, and distribute meeting minutes.
Plan, organize, and coordinate meeting logistics, including room bookings and catering arrangements.
Maintain out-of-office records for project staff.
Coordinate preparation and timely completion of weekly and monthly reports for department heads and customers.

Provide Logistical Support to the Project Team

Arrange visitor badges, wireless access, and maintain visitor logs.
Coordinate travel and visa arrangements for staff travelling to project sites.
Raise purchase requisitions (PRs), IRFs, PPRs, and RMAs, and process accounts payable invoices.
Assist users in obtaining access to company applications and systems.
Support shipment of project documents and equipment.
Coordinate project team building activities, celebrations, and events.

Support Project Data Management Activities

Maintain correspondence tracking logs for incoming and outgoing communications.
Monitor customer communications and follow up on pending responses.
Proofread and edit project documents.
Support document archival and records management in project SharePoint repositories.
Audit project data repositories to ensure compliance with company processes.
Maintain organizational charts and project team information.
Keep project-related records and SharePoint communities updated.

Support Project Documentation Management Activities

Prepare and maintain Contract Data Requirements Lists (CDRLs), milestone charts, metrics, and project graphs.
Coordinate and track project deliverables and action items to ensure timely completion.
Manage submission of contractual deliverables through customer portals and systems.

Support Project Reporting Activities

Assist Project Managers in preparing Project Progress Reviews.
Support collection of project inputs and follow-up of action plans.

Ensure Business Continuity

Provide backup support for other Project Coordinators as required.
Arrange backup coverage and SAP charge code assignments during absences.
Maintain up-to-date project processes, guidelines, and handover documentation to facilitate continuity and knowledge transfer

Key Requirements

Post-secondary education or equivalent.
Fluent in English, both written and spoken.
Ability to work independently with minimal supervision.
Strong administrative skills with a high level of accuracy and attention to detail.
Strong organizational skills with the ability to manage multiple priorities.
Excellent written and verbal communication skills.
Excellent interpersonal skills.
Ability to effectively interact with peers, managers, customers, and subcontractors.
Advanced computer literacy, including MS Office (Excel, Word, Visio, PowerPoint).
Proficiency in JIRA, SAP, and SharePoint is considered an advantage.

Preferred Qualifications

French and/or Spanish language proficiency is an asset.
Administration diploma is an asset.
Experience working in project environments is an asset.
Experience working on complex and international projects is an asset

Base Salary Range : $62,124 - $93,186

The Company provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Health, Dental and Vision plans - 100% of premiums are company-paid
Retirement Savings Plan with a company match
Company paid holidays - 3 weeks of vacation
Company provided Life and accident Insurance, LTD
Worklife programs such as Flextime and a variety of Development and Training opportunities

This posting relates to an existing vacancy.

Our hiring process uses both human and technology‑assisted (AI) tools to support candidate screening and assessment. All results are reviewed by people, and all hiring decisions are made by people.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail

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More about this job

Responsibilities

The Project Coordinator provides administrative and operational support to project managers, including scheduling meetings, managing documentation, and coordinating logistics. They also assist with project reporting, data management, and ensuring compliance with company processes.

Requirements

Candidates must have post-secondary education and strong administrative, organizational, and communication skills. Proficiency in MS Office is required, while experience with JIRA, SAP, and SharePoint is considered an advantage.

Skills

Administrative support
Project coordination
Meeting management
Report preparation
Logistics coordination
Data management
Document control
SharePoint
SAP
JIRA
MS Office
Communication
Organizational skills
Attention to detail
Time management
Records management

Benefits

Health insurance
Dental insurance
Vision insurance
Retirement savings plan
Company match
Paid holidays
Vacation
Life insurance
Accident insurance
Long-term disability insurance
Flextime
Development and training opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Administrative Support
Project Management
Hitachi Rail
SharePoint
SAP
JIRA
MS Office
Project Reporting
Logistics
Records Management
Business Continuity
Compliance
Document Control
Procurement
Purchase Requisitions
Data Management
Project Initiation
Stakeholder Management

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