Closed listing
Facilities Support Professional : 202301
- Toronto, ON, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Experience
- 2+ years of experience in customer-focused and administrative roles
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
On-site 5 days/week required - Mon–Fri, 8:00 AM–5:00 PM at our Toronto office. This location serves as a Facilities HUB for other Canada locations.
We're looking for a detail-oriented, collaborative Facilities Support Professional to join our Real Estate Operations team in Toronto. You'll be the backbone of our office - keeping reception running smoothly, supporting visitors and employees, managing deliveries and security access, and handling a wide range of facilities tasks as our office expands to two floors beginning October 2026. If you thrive in a fast-paced environment and take pride in making workplaces run seamlessly, this role is for you.
What you'll do
- Provide front-desk reception services - greet visitors, assist employees and vendors, manage visitor access and security badges
- Support health, safety, and security tasks and sustainability initiatives
- Assist with property management and maintenance support, office planning, and janitorial coordination
- Stock and maintain kitchen/café areas; manage shipping, mail, and deliveries
- Provide branding and signage support; assist with scheduling and meeting setup as bandwidth allows
- Onboard new team members and support administrative and facilities-related activities
- Serve as a facilities resource for other Canadian locations as part of the Toronto HUB
What you need
- 2+ years of experience in customer-focused and administrative roles
- Proficiency in Microsoft Office Suite
- Effective verbal and written communication skills
- Ability to work on-site Monday through Friday at the Toronto, ON office - no remote option
- Strong multitasking ability, attention to detail, and a collaborative mindset
#FacilitiesManagement#OfficeOperations#AdminJobs#ReceptionJobs#RealEstateOperations#TorontoJobs#CanadaJobs
More about this job
Responsibilities
Provide front-desk reception and support visitors, employees, and vendors, including managing access badges, deliveries, mail, and kitchen areas. Coordinate facilities, maintenance, safety, security, sustainability, office planning, and administrative activities for the Toronto office and other Canadian locations.
Requirements
Requires at least two years of experience in customer-focused and administrative roles, proficiency with Microsoft Office Suite, and effective verbal and written communication skills. Candidates must be able to work on-site in Toronto Monday through Friday and demonstrate strong multitasking, attention to detail, and collaboration.
Skills
- Customer Service
- Administrative Support
- Microsoft Office Suite
- Verbal Communication
- Written Communication
- Multitasking
- Attention To Detail
- Collaboration
- Reception
- Visitor Management
- Security Access Management
- Facilities Coordination
- Property Management
- Office Planning
- Mail And Delivery Management
- Meeting Setup
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
- Management & Leadership
- Security & Safety
- Environmental & Sustainability
Keywords
- Facilities Management
- Real Estate Operations
- Office Operations
- Reception
- Visitor Management
- Security Badges
- Health And Safety
- Security
- Sustainability
- Property Management
- Maintenance
- Office Planning
- Janitorial Coordination
- Kitchen And Café Management
- Shipping
- Deliveries
- Branding
- Signage
- Scheduling
- Meeting Setup
- Onboarding
- Administrative Support
- Microsoft Office Suite
- Toronto
- Facilities Hub