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Added 21 mins ago
J
Bilingual Sales Ops Specialist
Jobgether
Canada
- Full-time
…also contribute to reporting, operational improvements, and team development while ensuring accuracy and timely execution across all sales activities. This is an excellent opportunity for a…
Added 36 mins ago
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Utilities Manager - ALTO
SYSTRA
Montreal, QC
- Full-time
…network. The Utilities Manager will work closely with the Corridor Lead on the project to ensure the best outcomes for the coordinated…
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NA
Client Manager, Commercial Insurance
NFP, an Aon company (Canada)
Hamilton, ON
- Full-time
…questions on topics such as coverage, billing, reporting of claims, audits,…
Added 1 hour ago
P
Quality Assurance Manager
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Johnstown, ON
- $87,000 to $117,000 CAD / year
- Full-time
The Quality Manager will work closely with other members of the manufacturing operations team, engineering, and other support leaders to assure the effective implementation of quality…
Added 2 hours ago
HT
Test Engineering Technologist
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Bolton, ON
- Full-time
…offers an opportunity to work with – and be challenged by – a team of great people. Our success is possible because of the creativity, intelligence and passion of our people around the…
Added 2 hours ago
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Software Validation Technologist
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- Full-time
…offers an opportunity to work with – and be challenged by – a team of great people. Our success is possible because of the creativity, intelligence and passion of our people around the…
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SENIOR PROJECT COORDINATOR PF&R & ED&C
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Toronto, ON
…Landscape Architecture). The Senior Project Coordinator will lead the design, delivery and review of a wide range of architectural and landscape projects across the City's Park…
Added 5 hours ago
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Inside Sales/Customer Service Representative
Columbia Forest Products
Saint-Casimir, QC · St Casimir, QC
- Full-time
…operations. This individual will work closely with the field sales team to service an existing base of…
Added 6 hours ago
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Inventory & Procurement Specialist- Calgary
Slalom
Calgary, AB
- Full-time
Our strategic vision is to be the first in our industry to lead with bringing more and delivering outcomes as we work to become the world’s most customer-obsessed and employee-empowered…
Added 6 hours ago
W
Manager, Supply Chain
Worley
Calgary, AB · Edmonton, AB
- Full-time
· Plan, develop, coordinate and lead the team of supply chain personnel required to support all supply chain functions on the project.
Added 7 hours ago
WC
Asset Protection Operations Team Lead
Walmart Canada
Selkirk, MB
- Full-time
…Asset Protection Operations Coach and the Store Leadership Team. Delegate, assist and follow-up on completion of tasks in receiving, claims and office…
Added 7 hours ago
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Ship Maintenance Lead
Thales
Halifax, NS
- Full-time
Thales is looking to hire a Ship Maintenance Lead is to oversee the planning, execution and closeout of Work Period activities on assigned vessels. Responsible for the integrated schedule…
Added 8 hours ago
TM
Manager, MGA & Program Operations
Tokio Marine Canada Ltd.
Toronto, ON
- Full-time
You will lead the Delegated Underwriting Authority team and partner closely with Underwriting, IT, Finance, Actuarial, Compliance, and Claims, as well as MGAs, brokers, and other delegated…
Added 8 hours ago
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Commercial Manager 1 - Infrastructure
Graham
Calgary, AB
- Full-time
Manage Change Orders, Claims & Contract Administration throughout the project lifecycle, ensuring compliance with contractual requirements and the timely preparation of contractual notices…
Added 8 hours ago
A
Director, Treasury & Business Intelligence
Avana
Regina, SK
- Full-time
Lead significant insurance negotiations and oversee broker performance, claims management, and renewal strategy.
Added 8 hours ago
HT
Test Engineering Technologist
Husky Technologies
Bolton, ON
- Full-time
…offers an opportunity to work with – and be challenged by – a team of great people. Our success is possible because of the creativity, intelligence and passion of our people around the…
Added 8 hours ago
HT
Software Validation Technologist
Husky Technologies
Bolton, ON
- Full-time
…offers an opportunity to work with – and be challenged by – a team of great people. Our success is possible because of the creativity, intelligence and passion of our people around the…
Added 8 hours ago
G
Coordinator, Health, Safety & Environment - Energy & Utilities
GTel
London, ON
- $58,760 to $73,450 CAD / year
- Full-time
The Coordinator, Health, Safety & Environment (HS&E) is responsible for supporting business success and HS&E team initiatives at GTel and PVS through the following:
Added 8 hours ago
TC
Abilities Management Consultant
The Corporation of The City of Victoria
Victoria, BC
- Other
The City of Victoria is looking for you to bring your specialist knowledge of abilities management (AM) to a team where you can make a positive difference in the lives of our employees.…
Added 9 hours ago
MG
Western Canada Compliance Manager
MISTRAS Group
Calgary, AB
- Full-time
Incident Investigations & Case Management: Lead and support Western Canadian incident investigations, root-cause risk analyses, and closure. Collaborate with occupational health personnel…
Added 9 hours ago
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Manager of Subcontracts
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Calgary, AB
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In this role, you will lead a team managing owner contracts and Bechtel subcontracts, while monitoring field operations and progress. You will develop the subcontracting strategy, operating…
Added 9 hours ago
M
Senior Business Systems Analyst
Manulife
Toronto, ON · Waterloo, ON
- Full-time
You will lead analysis for medium-sized initiatives from inception through benefits realization, influence scope and prioritization, resolve competing stakeholder needs, and strengthen…
Added 9 hours ago
F
Co-Founder & CEO - Supply Chain Tech | AI Returns Recovery
FutureSight
Canada
- Full-time
Team - Recruit and lead the founding team, and establish the cultural foundation of the company
Added 9 hours ago
F
Co-Founder & CEO - Supply Chain Tech | AI Returns Recovery
FutureSight
Canada
- Full-time
Team - Recruit and lead the founding team, and establish the cultural foundation of the company
Added 9 hours ago
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Clinic Accounts Receivable Lead
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Position Title: Clinics Accounts Receivable Lead

HOCS Projects

Procurement Buyer

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Intermediate Procurement & Contracts Administrator

Calgary, Alberta • Full-time

About HOCS Projects

HOCS Projects is a Calgary-based engineering, procurement and project management firm supporting the energy industry. We deliver dependable, innovative and responsible design solutions, with constructability and operability considered from project start through fabrication, construction and operations.

Role Overview

HOCS Projects is seeking an Intermediate Procurement & Contracts Administrator to independently coordinate purchasing, expediting and contract administration activities across assigned projects, purchase orders, contracts and material packages. Working with Procurement, Project Management, Engineering, Quality, Construction, Logistics, Finance, vendors and contractors, the role supports competitive sourcing, accurate commercial documentation, contractual compliance and the timely delivery and closeout of materials, equipment and services.

Key Responsibilities

Independently manage assigned procurement packages, purchase orders and contracts from enquiry or award through delivery and closeout.
Review material requisitions, scopes of work, specifications, data sheets, schedules and commercial requirements before issuing enquiries or administering agreements.
Prepare and issue Requests for Quotation (RFQs) to approved bidders, coordinate bidder lists and ensure complete commercial and technical packages are provided.
Follow up on quotations, review submissions for commercial completeness and prepare commercial bid evaluations, pricing comparisons, clarifications and recommendations for award.
Coordinate technical bid evaluations and technical clarifications with Engineering while routing vendor and contractor communications through the appropriate project channels.
Identify commercial exceptions, qualifications, exclusions and deviations, and negotiate pricing, payment and freight terms, delivery commitments and other commercial conditions within delegated authority.
Prepare and administer purchase orders, service agreements, amendments, change orders, notices and supporting approval documentation, ensuring the agreed scope, price, schedule, deliverables and terms are accurately recorded.
Expedite assigned purchase orders by maintaining vendor schedules and monitoring drawings, approvals, material availability, fabrication, inspection, testing, shipment and final delivery milestones.
Proactively identify procurement, contractual and schedule risks, and work with vendors and internal stakeholders to resolve routine commercial, documentation and delivery issues and recover dates where required.
Track contract values, commitments, approved changes, invoices and remaining amounts, and review invoices and supporting records for contractual compliance before approval routing.
Monitor contractual milestones, deliverables, insurance, bonds, warranties and required vendor or contractor documentation.
Maintain complete and accurate procurement and contract files, correspondence, registers, change logs, purchasing logs, expediting reports and status updates in accordance with document-control requirements.
Coordinate with Project Management, Engineering, Quality, Construction, Logistics, Finance and other disciplines.
Participate in projects, procurement, vendor and contractor meetings and document commercial actions, outstanding items and decisions.
Support tendering, contractor performance documentation and purchase order or contract closeout, including the resolution of outstanding commercial and documentation requirements.
Provide guidance to junior team members and escalate significant commercial, contractual, technical, quality or schedule concerns to the Procurement Lead, Procurement Manager or appropriate project leadership.
Handle confidential and commercially sensitive information appropriately and complete all activities in accordance with company procedures, client requirements and project schedules.

Education, Professional Registration & Experience

Diploma or degree in Supply Chain Management, Business Administration, Procurement, Construction Management, Engineering Technology or a related discipline is preferred.
Three to seven years of relevant experience in procurement, purchasing, expediting, contract administration, supply chain, construction or project environments.
Experience in oil and gas, energy, industrial construction, fabrication, EPC or EPCM environments is a must, including exposure to Owner and EPCM contracting and procurement practices.
Working knowledge of RFQs, commercial bid evaluations, purchase orders, service agreements, amendments, change orders, invoicing, claims documentation and contract closeout.
Understanding of commercial terms, payment and freight terms, Incoterms, contractual obligations and document-control principles.
Training or experience in negotiation, claims management or contract law is considered an asset.
Strong commercial analysis, negotiation, vendor and contractor management, problem-solving and risk-identification skills.
Excellent organizational, attention-to-detail and time-management skills, with the ability to manage multiple priorities and maintain accurate records in a deadline-driven environment.
Strong written and verbal communication skills and the ability to collaborate professionally with internal teams, clients, vendors and contractors with limited supervision.
Proficiency with Microsoft Excel, Word, Outlook and Teams.
Experience with ERP, procurement, materials or contract-management systems is considered an asset.
Legally entitled to work in Canada and able to travel to client, vendor or project sites as required.

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More about this job

Responsibilities

Manage procurement packages, purchase orders, and contracts from sourcing through delivery and closeout, including RFQs, bid evaluations, negotiations, documentation, and invoice review. Expedite materials and services, monitor contractual and schedule risks, maintain accurate records, coordinate with project stakeholders, and support tendering and junior team members.

Requirements

A diploma or degree in supply chain management, business administration, procurement, construction management, engineering technology, or a related discipline is preferred, along with three to seven years of relevant experience. Experience in oil and gas, energy, industrial construction, fabrication, EPC, or EPCM environments is required, as are procurement and contract administration knowledge, strong commercial and organizational skills, Microsoft Office proficiency, and legal authorization to work in Canada.

Skills

Procurement
Contract Administration
Purchasing
Expediting
Commercial Bid Evaluation
Negotiation
Vendor Management
Contractor Management
Risk Identification
Purchase Order Administration
Change Order Administration
Invoice Review
Incoterms
Document Control
Microsoft Excel
ERP Systems

Visa sponsorship

Not detected in the job text

Keywords

Procurement
Contract Administration
Supply Chain Management
Purchasing
Expediting
RFQ
Commercial Bid Evaluation
Purchase Orders
Service Agreements
Change Orders
Contract Closeout
Incoterms
Payment Terms
Freight Terms
Claims Documentation
Vendor Management
Contractor Management
EPC
EPCM
Oil And Gas
Energy
Industrial Construction
Fabrication
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
ERP Systems
Document Control
Commercial Risk Management

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