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Added 2 mins ago
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Truck and Coach Shop Technician
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- Full-time
Communicate equipment servicing needs as required with Branch Supervisor/Manager.
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Heavy Equipment Technician - Shop
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Prince George, BC
- Full-time
Communicate equipment servicing needs as required with Branch Supervisor/Manager.
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Heavy Equipment Technician - Field
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Communicate equipment servicing needs as required with Branch Supervisor/Manager.
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SC
Financial Advisor/ Senior Financial Advisor - Oakridge Branch
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AB · Calgary, AB
- Full-time
Reporting to the Branch Manager, your primary objective is to bring our noble purpose to life by developing long term relationships with members, building trust, and delivering customized…
Added 2 mins ago
KD
Casual Direct Support Professional
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Tuition reimbursement, career development and training opportunities
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Customer Care Representative-Victoria, BC
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Operations Advisors
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Reporting to the Operations Manager, the Operations Advisor will be trained and will provide exceptional service to our valued clientele, helping them discover and embrace their individual…
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Guest Attendant
Chartwell
Toronto, ON
Respond to resident and family concerns and report to the Health and Wellness Manager when needed
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Assistant Housekeeping Manager-Maternity Leave Coverage (18 Months)
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- Full-time
The duties and responsibilities for the Assistant Housekeeping Manager include, but are not limited to the following:
Added 2 mins ago
NS
Psychiatrist, Community Mental Health and Addictions - Halifax
Nova Scotia Healthcare System
Halifax, NS
- Contract
…equivalent, e.g. MRCPsych with Certificate of Completion of Training in General Adult Psychiatry or American Board of Psychiatry Certified by Examination, as determined by the Department of…
Added 2 mins ago
FB
Assistant Produce Manager
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Aurora, ON
- From $21.5 CAD / hour
- Full-time
You’ll work alongside the Department Manager to help deliver standout service and operational excellence that reflect Farm Boy’s commitment to the best fresh shopping experience. Through…
Added 2 mins ago
IB
Events Manager
Indigo Books & Music
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- $85,000 to $95,000 CAD / year
- Full-time
The Manager, Events leads the day-to-day execution of Indigo’s events program, translating strategic vision into disciplined operational plans, overseeing events support staff, and…
Added 2 mins ago
HO
Manager, Policy Services
House of Commons (Canada) / Chambre des communes (Canada)
Ottawa, ON
- Full-time
The House of Commons’ Finance Services is currently looking to staff the Manager, Policy Services position.
Added 2 mins ago
CO
Human Resources Advisor- (26-037-3) - External Closes Nov 22/26
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Campbell River, BC
- Full-time
The Role: Reporting to the Human Resources Manager, the Human Resources Advisor delivers a full range of professional human resource services including recruitment, training and…
Added 3 mins ago
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Manager, Engineering and System Planning
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Oshawa, ON
- Full-time
Reporting to the Vice President, Engineering & Operations, the Manager, Engineering & System Planning will provide strategic and technical leadership in the planning, design,…
Added 3 mins ago
RE
Project Estimator
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Calgary, AB
- Full-time
Reporting to the Estimating Manager, the Project Estimator plays a key role in the preparation of complete EPC (Engineering, Procurement, and Construction) proposals for high-voltage…
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Finance Director
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Added 3 mins ago
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Draftsperson
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Niagara Falls, ON
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Uphold excellence through training, education and innovation.
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Claims & Benefits Administrator
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…events, rewards and recognition initiatives, wellness activities, training sessions, and departmental…
Added 3 mins ago
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IT Specialist - VMware
Raas Infotek
AB · Edmonton, AB
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Added 3 mins ago
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IT Specialist - VMware
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AB · Edmonton, AB
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Added 3 mins ago
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Manager, Supply Chain & Innovation
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
The Manager, Supply Chain Analytics & Innovation reports to the Senior Director, Supply Chain Operations and partners with Supply Chain leaders to identify, design and implement…
Added 3 mins ago
JC
Quality Manager (12-16 month contract)
JANA Corporation
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Reporting to the Strategy Director, JANA’s Quality Manager is responsible for developing and maintaining a robust quality management system, overseeing audits, conducting quality incident…
Added 3 mins ago
SS
Manager, Customer Service & Order Management - Food Industry
Summit Search Group
Toronto, ON · Etobicoke, ON
- $100,000 to $120,000 CAD / year
- Full-time
Position Scope: This is a new role and a critical one in supporting our client’s growth. The Manager, Customer Service & Order Management owns the order desk end to end: approximately 20…
Added 17 mins ago
Staff Technical Program Manager - AI/ML
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…across PlayStation experiences and systems by designing, coding, training, documenting, cost-effectively deploying and evaluating very large-scale machine learning…

HOCS Projects

Procurement Buyer

Calgary, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Intermediate Procurement & Contracts Administrator

Calgary, Alberta • Full-time

About HOCS Projects

HOCS Projects is a Calgary-based engineering, procurement and project management firm supporting the energy industry. We deliver dependable, innovative and responsible design solutions, with constructability and operability considered from project start through fabrication, construction and operations.

Role Overview

HOCS Projects is seeking an Intermediate Procurement & Contracts Administrator to independently coordinate purchasing, expediting and contract administration activities across assigned projects, purchase orders, contracts and material packages. Working with Procurement, Project Management, Engineering, Quality, Construction, Logistics, Finance, vendors and contractors, the role supports competitive sourcing, accurate commercial documentation, contractual compliance and the timely delivery and closeout of materials, equipment and services.

Key Responsibilities

Independently manage assigned procurement packages, purchase orders and contracts from enquiry or award through delivery and closeout.
Review material requisitions, scopes of work, specifications, data sheets, schedules and commercial requirements before issuing enquiries or administering agreements.
Prepare and issue Requests for Quotation (RFQs) to approved bidders, coordinate bidder lists and ensure complete commercial and technical packages are provided.
Follow up on quotations, review submissions for commercial completeness and prepare commercial bid evaluations, pricing comparisons, clarifications and recommendations for award.
Coordinate technical bid evaluations and technical clarifications with Engineering while routing vendor and contractor communications through the appropriate project channels.
Identify commercial exceptions, qualifications, exclusions and deviations, and negotiate pricing, payment and freight terms, delivery commitments and other commercial conditions within delegated authority.
Prepare and administer purchase orders, service agreements, amendments, change orders, notices and supporting approval documentation, ensuring the agreed scope, price, schedule, deliverables and terms are accurately recorded.
Expedite assigned purchase orders by maintaining vendor schedules and monitoring drawings, approvals, material availability, fabrication, inspection, testing, shipment and final delivery milestones.
Proactively identify procurement, contractual and schedule risks, and work with vendors and internal stakeholders to resolve routine commercial, documentation and delivery issues and recover dates where required.
Track contract values, commitments, approved changes, invoices and remaining amounts, and review invoices and supporting records for contractual compliance before approval routing.
Monitor contractual milestones, deliverables, insurance, bonds, warranties and required vendor or contractor documentation.
Maintain complete and accurate procurement and contract files, correspondence, registers, change logs, purchasing logs, expediting reports and status updates in accordance with document-control requirements.
Coordinate with Project Management, Engineering, Quality, Construction, Logistics, Finance and other disciplines.
Participate in projects, procurement, vendor and contractor meetings and document commercial actions, outstanding items and decisions.
Support tendering, contractor performance documentation and purchase order or contract closeout, including the resolution of outstanding commercial and documentation requirements.
Provide guidance to junior team members and escalate significant commercial, contractual, technical, quality or schedule concerns to the Procurement Lead, Procurement Manager or appropriate project leadership.
Handle confidential and commercially sensitive information appropriately and complete all activities in accordance with company procedures, client requirements and project schedules.

Education, Professional Registration & Experience

Diploma or degree in Supply Chain Management, Business Administration, Procurement, Construction Management, Engineering Technology or a related discipline is preferred.
Three to seven years of relevant experience in procurement, purchasing, expediting, contract administration, supply chain, construction or project environments.
Experience in oil and gas, energy, industrial construction, fabrication, EPC or EPCM environments is a must, including exposure to Owner and EPCM contracting and procurement practices.
Working knowledge of RFQs, commercial bid evaluations, purchase orders, service agreements, amendments, change orders, invoicing, claims documentation and contract closeout.
Understanding of commercial terms, payment and freight terms, Incoterms, contractual obligations and document-control principles.
Training or experience in negotiation, claims management or contract law is considered an asset.
Strong commercial analysis, negotiation, vendor and contractor management, problem-solving and risk-identification skills.
Excellent organizational, attention-to-detail and time-management skills, with the ability to manage multiple priorities and maintain accurate records in a deadline-driven environment.
Strong written and verbal communication skills and the ability to collaborate professionally with internal teams, clients, vendors and contractors with limited supervision.
Proficiency with Microsoft Excel, Word, Outlook and Teams.
Experience with ERP, procurement, materials or contract-management systems is considered an asset.
Legally entitled to work in Canada and able to travel to client, vendor or project sites as required.

Apply About employer

More about this job

Responsibilities

Manage procurement packages, purchase orders, and contracts from sourcing through delivery and closeout, including RFQs, bid evaluations, negotiations, documentation, and invoice review. Expedite materials and services, monitor contractual and schedule risks, maintain accurate records, coordinate with project stakeholders, and support tendering and junior team members.

Requirements

A diploma or degree in supply chain management, business administration, procurement, construction management, engineering technology, or a related discipline is preferred, along with three to seven years of relevant experience. Experience in oil and gas, energy, industrial construction, fabrication, EPC, or EPCM environments is required, as are procurement and contract administration knowledge, strong commercial and organizational skills, Microsoft Office proficiency, and legal authorization to work in Canada.

Skills

Procurement
Contract Administration
Purchasing
Expediting
Commercial Bid Evaluation
Negotiation
Vendor Management
Contractor Management
Risk Identification
Purchase Order Administration
Change Order Administration
Invoice Review
Incoterms
Document Control
Microsoft Excel
ERP Systems

Visa sponsorship

Not detected in the job text

Keywords

Procurement
Contract Administration
Supply Chain Management
Purchasing
Expediting
RFQ
Commercial Bid Evaluation
Purchase Orders
Service Agreements
Change Orders
Contract Closeout
Incoterms
Payment Terms
Freight Terms
Claims Documentation
Vendor Management
Contractor Management
EPC
EPCM
Oil And Gas
Energy
Industrial Construction
Fabrication
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
ERP Systems
Document Control
Commercial Risk Management

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