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Added 3 mins ago
FO
Emergency Mitigation Manager
First Onsite - CA
Surrey, BC
- $75,000 to $85,000 CAD / year
- Full-time
…the role for you. As an Emergency Mitigation Manager, you'll lead teams through emergency response and restoration projects, ensuring every job runs safely, efficiently, and to the highest…
Added 18 mins ago
Director, Performance & Innovation
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Lead recurring portfolio performance reviews and translate results into concise, decision-ready insights for senior leaders and key partners.
Added 18 mins ago
HL
Director of Endow Manitoba - Winnipeg Foundation
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Added 18 mins ago
PP
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Log every qualified lead and pursuit in the CRM and keep it current from lead through proposal, award or loss
Added 33 mins ago
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Added 33 mins ago
JI
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Produce quotes, material lists and follows up
Added 33 mins ago
VE
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Added 33 mins ago
HO
Manager, Policy Services
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- Full-time
…excellent planning and communications skills will enable you to lead your team in achieving the House of Commons' strategic objectives and…
Added 33 mins ago
OP
Manager, Engineering and System Planning
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Lead the development and maintenance of engineering design standards, material specifications, standard drawings, and construction practices;
Added 33 mins ago
D
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Added 48 mins ago
Field Services - Project Lead
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…leading, innovative technologies to customers in the mining and material movement sectors, enabling sustainable and safe…
Added 48 mins ago
AF
QA Technician (Part-time)
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…ensure the fast and accurate handling of documents and products/material tests to support the quality…
Added 48 mins ago
UO
Experienced Structural Analysis Engineer
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- Full-time
…knowledge of NAVSEA requirements to assigned tasks, and acting as a lead for portions of the technical…
Added 48 mins ago
QM
Responsable de la planification générale / Master Scheduler
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- $100,000 to $125,000 CAD / year
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Added 1 hour ago
C
Manufacturing Automation Manager/Team Leader
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Ottawa, ON · Quebec, QC
- $146,600 to $234,200 CAD / year
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Added 1 hour ago
C
Pluggable Material Lead
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Lead Phase‑In Phase‑Out (PIPO) execution with contract manufacturers to accelerate timelines, maximize cost reduction, and improve supply continuity
Added 1 hour ago
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…animals. We are committed to increasing our use of recycled material, to ensure we are reducing our eco…
Added 1 hour ago
HP
Lead Mechanical Engineer
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- Full-time
HOCS Projects is seeking a Senior Mechanical Engineer to lead the successful delivery of mechanical engineering scopes within multi-disciplinary projects across the energy sector. This role…
Added 1 hour ago
Warehouse Associate Lead I (Trade Shows & Events)
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Added 1 hour ago
NF
Designer (Junior - Intermediate)
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Accountable for completion of design tasks, Bill of Material releases and projects from concept to implementation in production. This will include all related design activities,…
Added 1 hour ago
08 - Operations Engineering Specialist
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…unique, unusual, or controversial problems or questions. May lead a work group or project team consisting of one or more support staff and/or tech/professional staff with some coaching from…
Added 1 hour ago
SI
Coordinator, Warehouse
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Communicates with supervisors and lead hands on the disposition of problem areas and daily efficiency;
Added 1 hour ago
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CNC Machine Operator - Precision Equipment
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Added 1 hour ago
NF
Designer (Junior - Intermediate)
New Flyer
Winnipeg, MB
- Full-time
Accountable for completion of design tasks, Bill of Material releases and projects from concept to implementation in production. This will include all related design activities,…
Added 1 hour ago
V|
Ingénieur(e) d'exécution de projets/Execution Project Engineer
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HOCS Projects

Procurement Buyer

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 3, 2026
Posting language: English
Posted: Nov 3, 2026

Original job description

Intermediate Procurement & Contracts Administrator

Calgary, Alberta • Full-time

About HOCS Projects

HOCS Projects is a Calgary-based engineering, procurement and project management firm supporting the energy industry. We deliver dependable, innovative and responsible design solutions, with constructability and operability considered from project start through fabrication, construction and operations.

Role Overview

HOCS Projects is seeking an Intermediate Procurement & Contracts Administrator to independently coordinate purchasing, expediting and contract administration activities across assigned projects, purchase orders, contracts and material packages. Working with Procurement, Project Management, Engineering, Quality, Construction, Logistics, Finance, vendors and contractors, the role supports competitive sourcing, accurate commercial documentation, contractual compliance and the timely delivery and closeout of materials, equipment and services.

Key Responsibilities

Independently manage assigned procurement packages, purchase orders and contracts from enquiry or award through delivery and closeout.
Review material requisitions, scopes of work, specifications, data sheets, schedules and commercial requirements before issuing enquiries or administering agreements.
Prepare and issue Requests for Quotation (RFQs) to approved bidders, coordinate bidder lists and ensure complete commercial and technical packages are provided.
Follow up on quotations, review submissions for commercial completeness and prepare commercial bid evaluations, pricing comparisons, clarifications and recommendations for award.
Coordinate technical bid evaluations and technical clarifications with Engineering while routing vendor and contractor communications through the appropriate project channels.
Identify commercial exceptions, qualifications, exclusions and deviations, and negotiate pricing, payment and freight terms, delivery commitments and other commercial conditions within delegated authority.
Prepare and administer purchase orders, service agreements, amendments, change orders, notices and supporting approval documentation, ensuring the agreed scope, price, schedule, deliverables and terms are accurately recorded.
Expedite assigned purchase orders by maintaining vendor schedules and monitoring drawings, approvals, material availability, fabrication, inspection, testing, shipment and final delivery milestones.
Proactively identify procurement, contractual and schedule risks, and work with vendors and internal stakeholders to resolve routine commercial, documentation and delivery issues and recover dates where required.
Track contract values, commitments, approved changes, invoices and remaining amounts, and review invoices and supporting records for contractual compliance before approval routing.
Monitor contractual milestones, deliverables, insurance, bonds, warranties and required vendor or contractor documentation.
Maintain complete and accurate procurement and contract files, correspondence, registers, change logs, purchasing logs, expediting reports and status updates in accordance with document-control requirements.
Coordinate with Project Management, Engineering, Quality, Construction, Logistics, Finance and other disciplines.
Participate in projects, procurement, vendor and contractor meetings and document commercial actions, outstanding items and decisions.
Support tendering, contractor performance documentation and purchase order or contract closeout, including the resolution of outstanding commercial and documentation requirements.
Provide guidance to junior team members and escalate significant commercial, contractual, technical, quality or schedule concerns to the Procurement Lead, Procurement Manager or appropriate project leadership.
Handle confidential and commercially sensitive information appropriately and complete all activities in accordance with company procedures, client requirements and project schedules.

Education, Professional Registration & Experience

Diploma or degree in Supply Chain Management, Business Administration, Procurement, Construction Management, Engineering Technology or a related discipline is preferred.
Three to seven years of relevant experience in procurement, purchasing, expediting, contract administration, supply chain, construction or project environments.
Experience in oil and gas, energy, industrial construction, fabrication, EPC or EPCM environments is a must, including exposure to Owner and EPCM contracting and procurement practices.
Working knowledge of RFQs, commercial bid evaluations, purchase orders, service agreements, amendments, change orders, invoicing, claims documentation and contract closeout.
Understanding of commercial terms, payment and freight terms, Incoterms, contractual obligations and document-control principles.
Training or experience in negotiation, claims management or contract law is considered an asset.
Strong commercial analysis, negotiation, vendor and contractor management, problem-solving and risk-identification skills.
Excellent organizational, attention-to-detail and time-management skills, with the ability to manage multiple priorities and maintain accurate records in a deadline-driven environment.
Strong written and verbal communication skills and the ability to collaborate professionally with internal teams, clients, vendors and contractors with limited supervision.
Proficiency with Microsoft Excel, Word, Outlook and Teams.
Experience with ERP, procurement, materials or contract-management systems is considered an asset.
Legally entitled to work in Canada and able to travel to client, vendor or project sites as required.

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More about this job

Responsibilities

Manage procurement packages, purchase orders, and contracts from sourcing through delivery and closeout, including RFQs, bid evaluations, negotiations, documentation, and invoice review. Expedite materials and services, monitor contractual and schedule risks, maintain accurate records, coordinate with project stakeholders, and support tendering and junior team members.

Requirements

A diploma or degree in supply chain management, business administration, procurement, construction management, engineering technology, or a related discipline is preferred, along with three to seven years of relevant experience. Experience in oil and gas, energy, industrial construction, fabrication, EPC, or EPCM environments is required, as are procurement and contract administration knowledge, strong commercial and organizational skills, Microsoft Office proficiency, and legal authorization to work in Canada.

Skills

Procurement
Contract Administration
Purchasing
Expediting
Commercial Bid Evaluation
Negotiation
Vendor Management
Contractor Management
Risk Identification
Purchase Order Administration
Change Order Administration
Invoice Review
Incoterms
Document Control
Microsoft Excel
ERP Systems

Visa sponsorship

Not detected in the job text

Keywords

Procurement
Contract Administration
Supply Chain Management
Purchasing
Expediting
RFQ
Commercial Bid Evaluation
Purchase Orders
Service Agreements
Change Orders
Contract Closeout
Incoterms
Payment Terms
Freight Terms
Claims Documentation
Vendor Management
Contractor Management
EPC
EPCM
Oil And Gas
Energy
Industrial Construction
Fabrication
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
ERP Systems
Document Control
Commercial Risk Management

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