Find work in Canada.

A simpler way to find your next job.

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 1 hour ago
Senior Finance Coordinator
Yemen HR Consulting
Aden
Full-time
WORKING RELATIONSHIPS: Regular liaison and engagement with Country Director, Finance Manager, Heads of Sectors/ Units, Partner Organizations, Regional Team, Regional Desk Coordinator,…
Added 1 hour ago
Personal Banker - Yarmouth
TD
Yarmouth Indian Reserve No. 33, NS
Full-time
Strive to achieve and improve service level agreements and productivity targets
Added 1 hour ago
Legal Counsel Procurement & Contract Governance
VIA Rail Canada
Montreal, QC
Contract
Reporting to the Senior Legal Counsel Manager, the candidate acts as counsel for the negotiation, approval and management of contracts within the Legal Services team.
Added 2 hours ago
Retail Shift Leader
Canna Cabana
St. Paul, AB
Part-time
Oversee the responsibilities of the Store Manager in the absence of SM or ASM
Added 3 hours ago
Vocational Rehabilitation Specialist
March of Dimes Canada
ON
Services are delivered under Workplace Safety and Insurance Board (WSIB) and Canada Pension Plan – Disability (CPP‑D) agreements, ensuring alignment with contractual, regulatory, and…
Added 3 hours ago
Custom Order Product Specialist/ Engineer - Electrical
Eaton Corporation
Milton, ON
Full-time
…date of hire, and the applicability of collective bargaining…
Added 3 hours ago
Retail Shift Leader
Canna Cabana
Calgary, AB · Westbrook, Calgary, AB
Part-time
Oversee the responsibilities of the Store Manager in the absence of SM or ASM
Added 4 hours ago
ENVIRONMENTAL SERVICES FIELD SUPERVISOR - SOLID WASTE AND PARKS (Permanent, Full-time)
Regional District of Fraser-Fort George
Valemount, BC
Full-time
…compliance with applicable regulations, permits, collective agreements, and Regional District policies. The role requires regular travel between facilities using a corporate fleet vehicle…
Added 4 hours ago
Purchasing Agent
BV GLAZING
Concord, ON
$50,000 to $60,000 CAD / year
Full-time
Negotiate commercial terms, pricing, delivery schedules and service level agreements to maximize cost savings and value.
Added 4 hours ago
Lead Custom Order Product Specialist / Engineer - Electrical
Eaton Corporation
Milton, ON
Full-time
Added 4 hours ago
Project Scheduler
PROVINCIAL AEROSPACE LTD
St. John's, NL
Full-time · Temporary
…modification programs. The Scheduler will report to the Program Manager and support the program administrative functions, with an emphasis on scheduling. Due to the wide geographic…
Added 4 hours ago
Pilot Training Managers - DHC8/King Air
PROVINCIAL AEROSPACE LTD
Campbell River, BC · NL · Halifax, NS
Full-time
The Training Manager is responsible for delivering, evaluating, and maintaining pilot training programs to ensure compliance with company standards, Canadian Aviation Regulations (CARs),…
Added 4 hours ago
Assistant Store Manager
Canna Cabana
Calgary, AB · North Hill, Calgary, AB
Full-time
The Assistant Store Manager at NW North Hill, Calgary, Alberta will report to the Store Manager and is responsible for providing assistance to the store management team in supervising and…
Added 5 hours ago
Corporate Trust Officer
Computershare
Montreal, QC
Full-time
The Corporate Trust Officer (Relationship Manager III) manages and administers a portfolio of client accounts and negotiates new trusteeship and customized agency accounts, ensuring…
Added 5 hours ago
Personal Banker Trainee
TD
Sudbury, ON
Full-time
Strive to achieve and improve service level agreements and productivity targets
Added 5 hours ago
Personal Banker - Truro
TD
Truro, NS
Full-time
Strive to achieve and improve service level agreements and productivity targets
Added 5 hours ago
Retail Shift Leader
Canna Cabana
Vancouver, BC · Yaletown, Vancouver, BC
Full-time
Oversee the responsibilities of the Store Manager in the absence of SM/ASM
Added 6 hours ago
Administrative Support V
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
Part-time
This position provides administrative support to the Manager and Unit Manager Cardiac Sciences at Peter Lougheed Center with regard to the coordination of all staff-related activities…
Added 6 hours ago
Site Manager, Viking Health Centre
Alberta Health Services
Viking, AB
Full-time
…a meaningful impact on rural healthcare. As the Rural Site Manager for Viking Health Centre, you will provide leadership to an interdisciplinary team of healthcare professionals dedicated…
Added 6 hours ago
Manager, Partnerships (one-year contract)
Windmill Microlending
Toronto, ON
$80,000 to $85,000 CAD / year
…new partnership opportunities, negotiate mutually beneficial agreements, and foster strong working relationships with partners to grow our number of clients…
Added 6 hours ago
Strategic Procurement Advisor - Information Technology, Data and Digital
Air Canada
Dorval, QC
Full-time
In this role, responsibilities will include activities such as partnering with the manager overseeing a specific IDD category as well as the internal business units and the IDD department…
Added 6 hours ago
Human Resources Generalist / Conseiller(ère) en ressources humaines
Robco Inc.
Montreal, QC
Full-time
Employee Relations & Manager Support / Relations employés et soutien aux gestionnaires
Added 6 hours ago
Power Market Sector Lead, Canada
HDR
Calgary, AB
Full-time
Act as Senior Project Manager or Senior Engineer for power related projects (seller-doer).
Added 6 hours ago
Lease Documentation Coordinator
QuadReal Property Group
Vancouver, BC
Full-time
Prepare initial drafts of leases, amending agreements, extension agreements, consents and other related lease documentation
Added 6 hours ago
Supervisor, Strategic Procurement
Regional Municipality of Wood Buffalo
Fort McMurray, AB
Thorough knowledge of public procurement requirements, trade agreements, tendering law, and contractual law.

HOK Human Resources

Architecture - Project Administrator

Toronto, ON, Canada

Posting language: English
Posted: Sep 24, 2026

Apply About employer

Applications open in a new tab.

Original job description

HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.

This role provides project coordination and administrative support to the project manager, project architect, and project team.

RESPONSIBILITIES:

Under direction of the project manager, coordinates project tracking and reporting
Collaborates with various staff and departments in coordinating day to day projects and reporting requirements.
Manages project filing system both electronic and paper.
Serves as a contact for transfer of files, documents, drawings with external consultants and clients; manages distribution of these to the team.
Under direction from the project manager, schedules and coordinates all project meetings.
Ensures updates to the Deltek VantagePoint Project Management system, including work plans, identification of project tea m members, budget, consultants, schedule for completion, fees and costs
Assists project accountant in putting together invoicing and/or joint venture fee splits where applicable.
Will assist with tracking the process for obtaining fully executed consultant agreements. May require processing comments from the project manager and consultants and obtaining comments from corporate legal department before final sign-off.
On public projects, will track required MBE, WBE, and DBE consultant involvement on the project; provides timely reports to public agencies as required. May also need to establish files and procedures for annual audits by the public agency (or agencies) involved.
May attend client meetings to take meeting minutes and prepare for distribution.
Drafts letters to clients. Performs word processing and data entry, as required.
May perform office manager duties when project is located at a job site:

- May supervise support staff members
- Ensures office supplies are stocked, and equipment is maintained in good working order
- Oversees facility maintenance needs, parking and office key assignments, interface with vendors, landlord contact, etc.

May perform receptionist duties when project is located at a job site.
Takes personal responsibility for fostering a green workplace through sustainable work practices.

EDUCATION & EXPERIENCE:

Equivalent of a bachelor’s degree in Architecture (Masters preferred) or related field
3+ years experience in similar role, ideally with healthcare project experience
For those who also provide BIM support; 3 years’ experience in computer-aided design.
Interest/aspiration to develop into Project Manager

OTHER:

Some travel may be required.
Some overtime may be required.
The job duties and requirements that this document describes may be altered or supplemented at any time at the sole discretion of HOK.

Many of our roles require the use of specific software. Please refer to the Required and Preferred Software Skills for details.

HOK is committed to providing our employees with a comprehensive benefits plan to meet their current and future needs. Benefits include medical, dental and vision coverage; GRSP savings plans; disability, life and accident insurance and paid time off (PTO). In addition, HOK employees enjoy a flexible work schedule with the option to work from home on Mondays and Fridays.

We are an equal opportunity employer and encourage applications from all qualified individuals, including those from diverse backgrounds and individuals with disabilities. If you require accommodations during the recruitment process, please let us know.

AI Disclosure: HOK uses technology, including artificial intelligence tools, to assist with certain aspects of the recruitment process. Applications are reviewed by our recruitment teams and hiring decisions are made in coordination with human resources and the hiring manager.

Vacancy Status: This posting is for an existing vacancy.

Apply About employer

More about this job

Responsibilities

Coordinate project tracking, reporting, schedules, meetings, files, and project management system updates in support of project managers, architects, and project teams. Assist with invoicing, consultant agreements, public agency reporting, client communications, and, when assigned to a job site, office operations.

Requirements

A bachelor’s degree in architecture or a related field is expected, with a master’s degree preferred, and at least three years of experience in a similar role. Healthcare project experience is ideal; candidates providing BIM support should also have three years of computer-aided design experience, and an interest in developing into a project manager is desired.

Skills

Project Coordination
Project Tracking And Reporting
Document Management
Meeting Coordination
Budget And Schedule Tracking
Invoicing Support
Public Agency Reporting
Meeting Minutes
Word Processing
Data Entry
BIM Support
Computer-Aided Design
Office Management
Sustainable Work Practices

Benefits

Medical Coverage
Dental Coverage
Vision Coverage
GRSP Savings Plans
Disability Insurance
Life Insurance
Accident Insurance
Paid Time Off
Flexible Work Schedule
Work From Home

Visa sponsorship

Not detected in the job text

Keywords

Architecture
Project Administration
Project Coordination
Project Tracking
Project Reporting
Project Management
Deltek VantagePoint
Work Plans
Project Budgets
Project Scheduling
Consultant Coordination
Consultant Agreements
Invoicing
Joint Venture Fee Splits
MBE
WBE
DBE
Public Agency Reporting
Annual Audits
Client Meetings
Meeting Minutes
Document Management
BIM
Computer-Aided Design
Healthcare Projects
Office Management
Sustainable Work Practices

Report this job