Find work in Canada.

A simpler way to find your next job.

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 11 mins ago
Product Manager UX- AIOS
Zafin
Toronto, ON
As a Product Manager, UX for AIOS, you will define and drive product experiences that make complex AI workflows clear, usable, and valuable for customers in regulated financial services.
Added 11 mins ago
Manager - People Operations
StepStone Group
Fredericton, NB
$88,500 to $147,500 CAD / year
The Manager - People Operations is responsible for leading all facets of HR Operations including systems, processes, policies, compliance, and day-to-day HR operations while ensuring…
Added 25 mins ago
Assistant Manager - Southcentre
Old Navy
Calgary, AB
Full-time
As an Assistant Manager, you set the tone for the store and the team and help bring our brand to life for our customers. You’re responsible for driving profitable sales growth through all…
Added 25 mins ago
Resident Advisor
Campus Living Centres
Brampton, ON
Full-time
Assist residents with personal, social and academic concerns and refer residents to appropriate resources as required.
Added 25 mins ago
ACTING ASSISTANT MANAGER-EN
La Vie En Rose
Red Deer, AB
Full-time
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 25 mins ago
Branch Manager
HCR Personnel Solutions Inc
ON · Ontario, Canada
$72,000 to $80,000 CAD / year
Full-time
Post-secondary education in Business Management, Human Resources, or a related discipline.
Added 25 mins ago
SOCC Duty Manager (YQT)
Wasaya Airways LP
Thunder Bay, ON
Full-time
Based in Thunder Bay, ON, and reporting to the Director of Commercial Operations (DCO), the SOCC Duty Manager is responsible for the leadership, supervision, and performance management of…
Added 25 mins ago
MANAGER-EN
La Vie En Rose
Pointe-Claire, QC
Full-time
Under the supervision of the regional sales manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. Your…
Added 25 mins ago
MANAGER-EN
La Vie En Rose
Kelowna, BC
Full-time
Under the supervision of the regional sales manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. Your…
Added 25 mins ago
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Kelowna, BC
Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 25 mins ago
Administration & Systems - Manager Administration
Sobeys
Moncton, NB
Full-time
…achieving budgeted financial results. Provide leadership on all Human Resource clerical functions within the four walls of the store. File maintenance, receiving, expenses, paperwork, and…
Added 25 mins ago
Directeur des ventes, service après-vente - Aftermarket Sales Manager
Crown Lift Trucks Canada
Ottawa, ON · Greater Ottawa Metropolitan Area
Full-time
We are currently hiring an Aftermarket Sales Manager to join our rapidly growing team!
Added 26 mins ago
Manager, Value Creation, Strategy
PwC
Montreal, QC
Full-time
…of industry and functional specialists, local knowledge and…
Added 26 mins ago
Delivering Deal Value Manager
PwC
Montreal, QC
Full-time
Knowledge of the following functional areas: Information Technology, Human Resources, Finance, Operations/Supply Chain, and/or Sales and Marketing
Added 26 mins ago
Product Owner Sr
Dayforce
Canada
…our back office support teams, including but not limited to Human Resources, are primarily English…
Added 26 mins ago
Program Manager, Building Security Systems
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
Coordinate with Human Resources and respective Unions to deal with grievances, conflict resolution
Added 26 mins ago
Department Sales Manager, Hardgoods
Sporting Life Group
Laval, QC
Join us as a Department Manager, Hardgoods leading our Ski and Bikes team, delivering incredible experiences to our customers who love adventure as much as we do.
Added 26 mins ago
Marketing - Sr Proposal Coordinator (Marketing Professional)
HOK Human Resources
Toronto, ON
…recruitment teams and hiring decisions are made in coordination with human resources and the hiring…
Added 26 mins ago
Finance Officer
Fort William First Nation
ON · Fort William First Nation, Ontario
Full-time
Position Description: Under the general direction of the Accounting Manager, the Finance Officer will perform internal control functions, account reconciliation, general ledger…
Added 26 mins ago
ACTING ASSISTANT MANAGER
Boutique La Vie En Rose
Red Deer, AB
With the support of your manager, you will be responsible for making sure the store runs smoothly and that your team provides the best possible customer service. When you’re working as…
Added 26 mins ago
Nurse Practitioner
HealthCareersInSask.ca
Regina, SK
…your application history and talent profile being shared with Human Resources and the applicable hiring…
Added 26 mins ago
Nurse Practitioner
HealthCareersInSask.ca
Regina, SK
Full-time
…your application history and talent profile being shared with Human Resources and the applicable hiring…
Added 26 mins ago
2026-048 Chief Financial Officer
Atikameksheng Anishnawbek
ON · Naughton, Ontario
A Chartered Professional Accountant (CPA) or Certified Aboriginal Financial Manager (CAFM) designation is preferred;
Added 41 mins ago
Small Business Associate
TD
Brampton, ON · Georgetown, ON
Full-time
…and get 3-6 months training to undertake the role of Account Manager, Small Business (AMSB). This training program will provide you day to day support from an existing Account Manager,…
Added 41 mins ago
Nurse A - Registered Nurse General Duty Nurse
HealthCareersInSask.ca
Regina, SK
Full-time
…your application history and talent profile being shared with Human Resources and the applicable hiring…

HOK Human Resources

Architecture - Project Administrator

Toronto, ON, Canada

Posting language: English
Posted: Sep 24, 2026

Apply About employer

Applications open in a new tab.

Original job description

HOK is a collective of future-forward thinkers and designers who are driven to face the critical challenges of our time. We are dedicated to improving people's lives, serving our clients and healing the planet. Together, we cultivate a culture of design excellence at the confluence of art and science, blending the power of creative expression with a clear sense of purpose.

This role provides project coordination and administrative support to the project manager, project architect, and project team.

RESPONSIBILITIES:

Under direction of the project manager, coordinates project tracking and reporting
Collaborates with various staff and departments in coordinating day to day projects and reporting requirements.
Manages project filing system both electronic and paper.
Serves as a contact for transfer of files, documents, drawings with external consultants and clients; manages distribution of these to the team.
Under direction from the project manager, schedules and coordinates all project meetings.
Ensures updates to the Deltek VantagePoint Project Management system, including work plans, identification of project tea m members, budget, consultants, schedule for completion, fees and costs
Assists project accountant in putting together invoicing and/or joint venture fee splits where applicable.
Will assist with tracking the process for obtaining fully executed consultant agreements. May require processing comments from the project manager and consultants and obtaining comments from corporate legal department before final sign-off.
On public projects, will track required MBE, WBE, and DBE consultant involvement on the project; provides timely reports to public agencies as required. May also need to establish files and procedures for annual audits by the public agency (or agencies) involved.
May attend client meetings to take meeting minutes and prepare for distribution.
Drafts letters to clients. Performs word processing and data entry, as required.
May perform office manager duties when project is located at a job site:

- May supervise support staff members
- Ensures office supplies are stocked, and equipment is maintained in good working order
- Oversees facility maintenance needs, parking and office key assignments, interface with vendors, landlord contact, etc.

May perform receptionist duties when project is located at a job site.
Takes personal responsibility for fostering a green workplace through sustainable work practices.

EDUCATION & EXPERIENCE:

Equivalent of a bachelor’s degree in Architecture (Masters preferred) or related field
3+ years experience in similar role, ideally with healthcare project experience
For those who also provide BIM support; 3 years’ experience in computer-aided design.
Interest/aspiration to develop into Project Manager

OTHER:

Some travel may be required.
Some overtime may be required.
The job duties and requirements that this document describes may be altered or supplemented at any time at the sole discretion of HOK.

Many of our roles require the use of specific software. Please refer to the Required and Preferred Software Skills for details.

HOK is committed to providing our employees with a comprehensive benefits plan to meet their current and future needs. Benefits include medical, dental and vision coverage; GRSP savings plans; disability, life and accident insurance and paid time off (PTO). In addition, HOK employees enjoy a flexible work schedule with the option to work from home on Mondays and Fridays.

We are an equal opportunity employer and encourage applications from all qualified individuals, including those from diverse backgrounds and individuals with disabilities. If you require accommodations during the recruitment process, please let us know.

AI Disclosure: HOK uses technology, including artificial intelligence tools, to assist with certain aspects of the recruitment process. Applications are reviewed by our recruitment teams and hiring decisions are made in coordination with human resources and the hiring manager.

Vacancy Status: This posting is for an existing vacancy.

Apply About employer

More about this job

Responsibilities

Coordinate project tracking, reporting, schedules, meetings, files, and project management system updates in support of project managers, architects, and project teams. Assist with invoicing, consultant agreements, public agency reporting, client communications, and, when assigned to a job site, office operations.

Requirements

A bachelor’s degree in architecture or a related field is expected, with a master’s degree preferred, and at least three years of experience in a similar role. Healthcare project experience is ideal; candidates providing BIM support should also have three years of computer-aided design experience, and an interest in developing into a project manager is desired.

Skills

Project Coordination
Project Tracking And Reporting
Document Management
Meeting Coordination
Budget And Schedule Tracking
Invoicing Support
Public Agency Reporting
Meeting Minutes
Word Processing
Data Entry
BIM Support
Computer-Aided Design
Office Management
Sustainable Work Practices

Benefits

Medical Coverage
Dental Coverage
Vision Coverage
GRSP Savings Plans
Disability Insurance
Life Insurance
Accident Insurance
Paid Time Off
Flexible Work Schedule
Work From Home

Visa sponsorship

Not detected in the job text

Keywords

Architecture
Project Administration
Project Coordination
Project Tracking
Project Reporting
Project Management
Deltek VantagePoint
Work Plans
Project Budgets
Project Scheduling
Consultant Coordination
Consultant Agreements
Invoicing
Joint Venture Fee Splits
MBE
WBE
DBE
Public Agency Reporting
Annual Audits
Client Meetings
Meeting Minutes
Document Management
BIM
Computer-Aided Design
Healthcare Projects
Office Management
Sustainable Work Practices

Report this job