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Added 24 mins ago
QM
Accounting & Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $75,000 to $80,000 CAD / year
- Full-time
Position: Accounting & Administrative Coordinator
Added 39 mins ago
N
Customer Success Technical Coordinator - Bilingual (FR/EN)
Numeris
Toronto, ON
- Full-time
The Bilingual Customer Success Technical Coordinator is a versatile member of the Customer Success team, providing
Added 39 mins ago
SC
Coordinator, Marketing // Coordonnateur·trice, marketing
Swimming Canada
Ottawa, ON
- Full-time
The Coordinator, Marketing supports the planning, coordination, and execution of marketing initiatives that strengthen the Swimming Canada brand, support revenue generation objectives, and…
Added 39 mins ago
AG
Safety and Training Coordinator
Alliance Ground International
Edmonton, AB · YEG Airport
- Full-time
Are you a safety-conscious, proactive person who enjoys coaching others? Let your career take off with Alliance Ground International as a Safety & Training Coordinator!
Added 39 mins ago
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Health & Safety Manager
PURIS
Calgary, AB
- $90,000 to $100,000 CAD / year
- Full-time
…Health & Safety Manager directly supervises the Health & Safety Coordinator. They work closely with the Operations, Construction, and Project Managers to provide safety leadership and input…
Added 53 mins ago
S
E-Commerce Coordinator
Samsonite
Stratford, ON
- Part-time
You will be the main point of contact between our external D2C (direct to consumer) call center and our internal business unit and work out of our Canada office. You will be responsible for…
Added 1 hour ago
TU
Clinical Research Coordinator
The University of British Columbia
Vancouver, BC
- $4,845.17 to $5,713.66 CAD / month
- Full-time
The Clinical Research Coordinator will report to the Principal Investigator (PI) and Translational Research Manager. The coordinator will also interact with members of the MS MRI group…
Added 1 hour ago
Driver Training - Admissions Coordinator - Challenger (Cambridge)
Fastfrate Group
Cambridge, ON
…wide range of industries with safe, reliable, and efficient…
Added 1 hour ago
Quality Assurance Coordinator - Mississauga
BelPak
Mississauga, ON
BelPak is currently seeking a Quality Assurance Coordinator to maintain overall quality standards for all products packed, ensuring that the Company’s and Client’s quality specifications…
Added 1 hour ago
M(
Coordinator, Ticket Operations
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · Scotiabank Arena
- Full-time
As part of the Ticketing – Operations team located at the Scotiabank Arena, you will be responsible for the execution of events, sales/service and reporting on events as it relates to…
Added 1 hour ago
TS
Christmas Kettle Assistant
The Salvation Army in Canada
Orillia, ON
- Part-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 1 hour ago
N
Customer Success Technical Coordinator - Bilingual (FR/EN)
Numeris
Toronto, ON
- Full-time
The Bilingual Customer Success Technical Coordinator is a versatile member of the Customer Success team, providing
Added 1 hour ago
BS
Bilingual Sales and Accounts Coordinator
Bilingual Source
Toronto, ON · North York, ON
- $65,000 to $75,000 CAD / year
- Full-time
In this role, you will bring together customer service, sales operations, and financial coordination. You will be a trusted point of contact for customers while supporting internal teams…
Added 1 hour ago
UO
Clinical Research Coordinator
University of British Columbia
Vancouver, BC · VCH | Vancouver General Hospital - Gordon and Leslie Diamond Health Care Centre (VGHHCC)
- $4,845.17 to $5,713.66 CAD / month
- Full-time
The Clinical Research Coordinator will report to the Principal Investigator (PI) and Translational Research Manager. The coordinator will also interact with members of the MS MRI group…
Added 1 hour ago
CC
Finance Manager
Context Creative
Toronto, ON
- Full-time
You’ll be at the heart of our day-to-day finance operations in Toronto, owning client billing, accounts receivable and accounts payable, reconciliations, cash flow reporting, and month-end…
Added 1 hour ago
Coordinator, Accounting Services
City of Regina
Regina, SK
Oversee accounts payable, collections, and sundry receivables operations, including reconciliations, transaction processing, and payment approvals.
Added 1 hour ago
MD
Clinic Network Specialist, Planner Principal State
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Saint-Paul, NB · St.-Paul, NB
- Full-time
…program, collaborating closely with the SagePlus Director, Program Coordinator, and Lifestyle Intervention Coordinator to align site-level activities with overarching programmatic…
Added 1 hour ago
DF
Auto Finance Coordinator
DUCA Financial Services Credit Union Ltd.
Toronto, ON · North York, ON
- Full-time
The Auto Finance Coordinator serves as a key liaison between DUCA's automotive dealership partners, Business Development Managers (BDMs), Funding team, and internal stakeholders. The role…
Added 1 hour ago
CW
Operations & Administrative Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
We are looking for a motivated, organized, and adaptable Operations & Administrative Coordinator to join our Calgary office.
Added 2 hours ago
Coordonnateur des opérations - Operations Coordinator
Ice River Sustainable Solutions
Lachute, QC
Fournir un soutien administratif pour les opérations de l'usine, y compris l'approvisionnement en maintenance, la commande de pièces, la saisie de données et le rapport sur toutes les…
Added 2 hours ago
GC
REQ26-161- Financial Analyst
Glencore Canada
Quebec, QC
- Internship
Reporting to the Finance Coordinator, you will have the opportunity to work on various finance-related projects. Your main responsibilities will be:
Added 2 hours ago
TS
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Orillia, ON
- Part-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 2 hours ago
Operations Coordinator
GardaWorld
Kingston, ON
GardaWorld is seeking an Operations Coordinator to support field teams and help ensure smooth day-to-day operations in a structured, fast-paced, and highly regulated environment.
Added 2 hours ago
O
Payroll Coordinator
Ornge
Mississauga, ON
- Contract
…individual’s skillset, level of experience applicable to the role and internal equity…
Added 3 hours ago
2S
Asset Management Specialist
24 Seven Talent
Toronto, ON
- Contract
Our client is seeking a detail-oriented Sample & Asset Management Coordinator to support product sample management, photography production, and digital content delivery. This role involves…

Holland Power Services

Project Services Billing Coordinator

Hanwell, NB, E3C 2B7, Canada

Salary Range: $55,000 - $70,000 annually, based on qualifications and experience. · Full-time

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Job details

Pay: Salary Range: $55,000 - $70,000 annually, based on qualifications and experience.
Job type: Full-time
Experience: 2–5 years of experience in project billing, job cost accounting, accounts receivable, or a similar financial support role.
Posting language: English
Posted: Oct 29, 2026

Original job description

Project Services Billing Coordinator

About Holland Power Services

Holland Power Services Inc., a subsidiary of Alectra Inc., is a leading power line restoration contractor company in North America, with operations across New Brunswick, Ontario, Quebec, and New England. We specialize in emergency power restoration and power line construction, supporting utility partners through both planned projects and critical response activities.

About the Role

We are seeking a detail-oriented and analytical Project Services Billing Coordinator to join our Project Services team.

This position is responsible for coordinating and executing the billing process for construction and utility projects, from gathering and verifying supporting documentation through to preparing and issuing accurate customer invoices.

Working closely with Project Services, Operations and Finance, the successful candidate will ensure that all billable work is accurately captured, invoiced in accordance with contractual requirements and completed within established timelines.

The ideal candidate has a strong background in job cost accounting, project billing, excellent Excel skills, and the ability to manage detailed financial information in a fast-paced operational environment.

Key Responsibilities

Project Billing & Invoicing

Prepare, generate and issue accurate customer invoices in accordance with contractual terms, approved rates and billing schedules.
Collect, review and validate timesheets, equipment usage, materials, subcontractor charges, expenses and other supporting documentation to ensure all billable work is captured.
Review contracts, quotations, purchase orders, change orders and customer billing requirements to ensure accurate invoice preparation.
Identify, investigate and resolve billing discrepancies, missing documentation and inconsistencies in coordination with Operations and Finance.
Maintain accurate records of invoices issued, billing status, outstanding billable items and supporting documentation.
Monitor project billing progress and follow up on unbilled work to support timely and complete invoicing.
Respond to customer billing inquiries, provide supporting documentation and coordinate invoice corrections when required.
Support month-end billing activities by ensuring invoices/accruals are completed within established deadlines and providing accurate billing information to Finance.

Project Setup & Contract Administration

Coordinate the administrative and financial setup of new projects, ensuring customer information, contract details, purchase orders and billing requirements are complete and accurate.
Maintain organized project billing files, including contracts, approved rates, quotations, purchase orders, change orders and customer correspondence.
Track additional work authorizations and changes in project scope to ensure all eligible work is appropriately documented and invoiced.
Work with Operations and Project Services to obtain required approvals and supporting information.
Support project closeout activities by reviewing outstanding billing items and ensuring final invoices are completed.

Reporting, Systems & Process Improvement

Develop and maintain Excel-based billing trackers, spreadsheets and reporting tools to support accurate billing and financial visibility.
Prepare billing summaries, project revenue reports and outstanding billing reports for management and Finance.
Identify opportunities to improve billing accuracy, efficiency, documentation and internal controls.
Assist with developing standardized billing procedures and reporting practices.

Collaboration & Operational Support

Work closely with Project Services, Operations and Finance to ensure accurate and timely communication of project billing information.
Follow up with field personnel and operational management to obtain timesheets, equipment records, approvals and other billing documentation.
Collaborate with the Project Services Coordinator to ensure alignment of project administration activities and continuity of support.

Other duties may be assigned from time to time to meet operational and business requirements.

Qualifications & Experience

Post-secondary education in Accounting, Business Administration, Finance or a related discipline, or an equivalent combination of education and experience.
2–5 years of experience in project billing, job cost accounting, accounts receivable, or a similar financial support role.
Experience in construction, contracting or another project-based industry is considered a strong asset.
Experience preparing customer invoices and reviewing contracts, purchase orders, timesheets and job costs.
Strong proficiency in Microsoft Excel, including the ability to organize, analyze and reconcile large volumes of data.
Experience with accounting or ERP systems is an asset.
Exceptional attention to detail and accuracy, with the ability to identify and resolve discrepancies.
Strong organizational and time management skills, with the ability to manage competing priorities and meet deadlines.
Excellent communication and interpersonal skills, with the ability to work effectively with Operations, Finance, customers and other stakeholders.
Ability to work independently, exercise sound judgment and maintain confidentiality when handling financial and contractual information.

What We Offer

Salary Range: $55,000 - $70,000 annually, based on qualifications and experience.
Competitive paid time off.
Comprehensive benefits including health, dental, life insurance and long-term disability coverage.
Employer RRSP matching program.
Opportunities to contribute to process improvements and the implementation of new business systems.
Modern corporate office in Hanwell, New Brunswick, with free onsite parking.

Ready to power the future with us? Apply today to join a team that makes a real impact. Applications must be submitted by November 13.

Holland Power Services is an equal opportunity employer and is committed to providing an inclusive and accessible recruitment process. We will work with applicants who request accommodation to ensure individual accessibility needs are met, to the point of undue hardship.

We thank all applicants for their interest in a career with Holland Power Services; only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Project Services Billing Coordinator is responsible for coordinating the end-to-end billing process, including verifying supporting documentation and issuing accurate customer invoices. They also manage project setup, contract administration, and collaborate with Operations and Finance to resolve billing discrepancies.

Requirements

Candidates must have post-secondary education in Accounting, Business Administration, or Finance, along with 2-5 years of experience in project billing or job cost accounting. Strong proficiency in Microsoft Excel and the ability to manage detailed financial information in a fast-paced environment are essential.

Skills

Project billing
Job cost accounting
Microsoft Excel
Accounts receivable
Contract administration
Invoice preparation
Data reconciliation
Financial reporting
Attention to detail
Time management
Communication skills
ERP systems
Analytical skills

Benefits

Paid time off
Health insurance
Dental insurance
Life insurance
Long-term disability coverage
Employer RRSP matching program

Visa sponsorship

Not detected in the job text

Keywords

Project Billing
Job Cost Accounting
Accounts Receivable
Microsoft Excel
Contract Administration
Invoicing
Financial Reporting
ERP Systems
Construction
Utility Projects
Timesheet Validation
Purchase Orders
Change Orders
Month-end
Accruals
Data Analysis
Reconciliation
Project Setup
Billing Trackers
Internal Controls

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