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Added 4 mins ago
BL
Commercial Litigation Legal Administrative Assistant
BC Legal Management Association
Surrey, BC
- Other
We are seeking a full-time Legal Administrative Assistant with 6-8 years of experience to join our Commercial Litigation team.
Added 4 mins ago
BL
Legal Administrative Assistant - Litigation
BC Legal Management Association
Richmond, BC
- Other
Candidates who join us become part of a team that values collaboration, professional growth, and the kind of steady, thoughtful practice that has evolved and been shaped by decades of…
Added 4 mins ago
AW
Training Administrator
Agilus Work Solutions
Lloydminster, SK
- Contract
…Saskatchewan. This is an excellent opportunity for an organized administrative professional with strong document management experience to support operational training, competency, and…
Added 4 mins ago
FJ
Finance Account Specialist
F J CONSTRUCTION SPECIALTIES LTD
Mississauga, ON
- Full-time
Assist with employee-related financial and administrative matters, including benefits administration, collective agreement compliance, and payroll-related inquiries
Added 4 mins ago
GV
Senior Art Gallery Sales & Collector Relations
Galerie Veilor
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
…experienced Senior Art Gallery Sales & Collector Relations professional to join its…
Added 4 mins ago
FB
Document Controller
Forbes Bros. Group of Companies
AB · Edmonton, AB
- Full-time
This is an excellent opportunity for a detail-oriented document control professional who enjoys working across multiple projects and departments, building relationships with stakeholders…
Added 4 mins ago
PF
Executive Assistant
Partners for Affordable Housing
Calgary, AB
- Full-time
…confidential executive support to the CEO and coordinates the administrative activities that support Partners' Board of Directors and its…
Added 5 mins ago
C
Consultant, Events Management (15-month contract)
CIBC
Toronto, ON
- Full-time
…environment. It’s an asset if you have a Certified Meeting Professional…
Added 5 mins ago
C
Cash Teller
Cineplex
St. John's, NL · Avalon Mall The Rec Room
- Part-time
Positive, professional, personable and adaptable.
Added 5 mins ago
BG
Operations Support Specialist (Canada West)
Boyd Group Services
Calgary, AB · AB · Vancouver, BC · Victoria, BC · Winnipeg, MB · MB · Saskatoon, SK
- Full-time
A Professional Atmosphere, Great Working Conditions with Dynamic Leadership
Added 5 mins ago
BU
Administrative Assistant, Faculty of Social Sciences
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Reporting to the Faculty Service Manager, the Administrative Assistant provides frontline service and comprehensive administrative support to faculty leadership, staff, and students. The…
Added 5 mins ago
BRANCH ADMINISTRATOR
AFD Petroleum
Whitehorse, YT
…staff in daily functions, customer support, and additional administrative functions as…
Added 5 mins ago
Sr Analyst, Systems Management
University of Guelph
Guelph, ON
This position is represented by the agreement between the Professional Staff Association and the University of Guelph
Added 5 mins ago
IF
Legal Claims Assistant I
Intact FC
St. John's, NL
- Full-time
Provide administrative support such as scheduling meetings, photocopying, drafting correspondence, preparing pleadings, creating and updating trial binders, etc.
Added 5 mins ago
TP
Payroll Coordinator
The Pod Group
Mississauga, ON
- $55,000 to $60,000 CAD / year
- Full-time
…and payroll, while ensuring financial information, records, administrative functions, and day-to-day requirements are accurate and current. This is accomplished by providing accurate,…
Added 5 mins ago
FS
Staff Accountant
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Corporate Headquarters Toronto
- Full-time
The Staff Accountant is responsible for transaction processing, accounting analysis, reporting and other administrative duties in the Corporate Finance Department. The Staff Accountant is…
Added 5 mins ago
Housekeeping and Laundry Aide
Winnipeg Regional Health Authority
Winnipeg, MB
Able to carry out duties in a professional manner, working under minimum or no supervision, and in compliance with confidentiality requirements of Lions Housing Centres and its Residents
Added 5 mins ago
Document Controller
Forbes Bros. Group of Companies
AB
This is an excellent opportunity for a detail-oriented document control professional who enjoys working across multiple projects and departments, building relationships with stakeholders…
Added 20 mins ago
GT
Customer Service Representative
Groupe Touchette
Toronto, ON · Etobicoke, ON
- Full-time
Provide solutions to customer issues and concerns in a professional and courteous manner.
Added 20 mins ago
FB
Operations Manager, Virtual Services
Farm Business Consultants
London, ON
- Other
Paid time off and ongoing professional development.
Added 20 mins ago
FB
Operations Manager, Virtual Services
Farm Business Consultants
Calgary, AB
- Other
Paid time off and ongoing professional development.
Added 20 mins ago
MI
Senior Associate, Nexus, Global AML Team
MUFG Investor Services
Toronto, ON
- $63,000 to $92,400 CAD / year
- Full-time
…medical insurance scheme, group pension scheme, reimbursement of professional subscriptions, paid holidays and assistance towards gym…
Added 20 mins ago
FB
Assistant Department Manager - Collingwood
Farm Boy Inc.
Collingwood, ON
- From $21.5 CAD / hour
- Full-time
Provide office and administrative support, including inventory management, ordering, invoicing, schedule maintenance, and payroll functions.
Added 20 mins ago
UH
Clinical Study and Regulatory Assistant
University Health Network
Toronto, ON
- Contract
Execute study-related administrative and regulatory activities, including the collection, maintenance, and organization of essential documents, ethics approvals, protocols, staff training…
Added 20 mins ago
NA
Orientation Coordinator, Student Life (Temporary)
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
…on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between…

Holt Renfrew

Executive Assistant

Calgary, AB, Canada

Apply About employer

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Job details

Pay: Hiring Range / Échelle salariale à l’embauche :$72,566.66 - $88,900.00 / 72.566,66$ - 88.900,00$ (per year / par an)Final compensation for this position will be determined based on the candidate's unique skills, expertise, individual qualifications, and assessed contributions to the role following the completion of the interview process.
Job type: Full-time
Posting language: English
Posted: Nov 4, 2026

Original job description

Holt Renfrew offers you an inspiring, fashion-driven environment with opportunities to learn and grow. From our incredible partnerships with iconic luxury brands, to our commitments to corporate social responsibility, you will be inspired every day.

A job at Holt Renfrew offers a competitive total compensation, a generous employee discount, pension, and health & dental benefits, tuition assistance, and continuous learning and development.

The Executive Assistant to DVP, General Manager, Calgary  defines the luxury lifestyle shopping experience through building lasting relationships with our people, customers and partners by providing exceptional administrative support to either the Senior Leadership, as well as handling overflow work for the team when required.

Specific responsibilities include (but are not limited to) the following:

Schedule all meetings and manage/maintain dynamic calendar of Senior Leadership

Responsible for inputting and authorizing all time and attendance requests, including vacations, for their team

Review and handle all correspondence including drafting of responses and produce official correspondence as required

Book and manage travel schedule including all arrangements

Track, record and prioritize all items requiring action and ensure follow-up in a professional and timely manner

Maintain electronic and paper filing

Administer expenses, track and ensure accuracy and timeliness of invoices and expense report reconciliation

Prepare and coordinate material for key meetings, including creation and enhancement of presentation and support materials, managing IT requirements

Order catering and book meeting rooms; set-up and strike-down meeting rooms pre- and post-meeting

Provide support for incoming calls, requests, and meetings as assigned

Other duties as assigned

Complies with all Health & Safety policies and requirements

The ideal candidate:

Demonstrated 5 years of progressive administrative experience required; direct experience supporting a Senior Level Executive is preferred

Proven success in a high volume work and shifting priority environment

Advanced proficiency in MS Word, Excel, Power Point, Outlook, Internet

Experience with coordinating complex travel arrangements and heavy calendar management is a must

Driven to over-achieve and exceed expectations

Ability to work under stressful situations and time pressures

Ability to provide customer focused solutions

Methodical; ability to plan and organize with strong attention to detail

Sensitivity to confidential information

Strong communicator; demonstrates professionalism, empathy, influencing, and interpersonal skills, combined with clear written / verbal communications

Ensure compliance with privacy policies, regulations, and cyber security measures

Holt Renfrew is an equal opportunity employer committed to fostering a diverse and inclusive workplace. Our future success depends on the perspectives and contributions of all our employees -- their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity and require accommodation, please email careers@holtrenfrew.com and let us know so we can ensure you have an accessible candidate experience throughout the recruitment process. All requests are confidential and used only to meet candidate needs.

Hiring Range / Échelle salariale à l’embauche :$72,566.66 - $88,900.00 / 72.566,66$ - 88.900,00$ (per year / par an)Final compensation for this position will be determined based on the candidate's unique skills, expertise, individual qualifications, and assessed contributions to the role following the completion of the interview process. The range stated is the starting range for this position. Offers may vary with experience, qualifications, performance, and local market conditions. We strive to offer competitive compensation that aligns with a candidate's contributions to our team, along with a comprehensive benefits package, enticing perks, pension matching, incentives, and our coveted employee discount. / La rémunération finale pour ce poste sera déterminée sur la base des compétences uniques du candidat, de son expertise, de ses qualifications individuelles et de l'évaluation de sa contribution au poste à l'issue de la procédure d'entrevue. La fourchette indiquée est la fourchette de départ pour ce poste. Les offres peuvent varier en fonction de l’expérience, des qualifications, du rendement et des conditions du marché local. Nous nous efforçons d'offrir une rémunération compétitive qui corresponde à la contribution du candidat à notre équipe, ainsi qu'un ensemble complet de garanties, d'avantages attrayants, de cotisations de retraite assorties par l'employeur, de primes d'encouragement et notre très convoitée remise d'employé.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to the Senior Leadership team, including calendar management, travel arrangements, and expense tracking. They are also responsible for drafting correspondence, preparing meeting materials, and ensuring efficient office operations.

Requirements

Candidates must have at least 5 years of progressive administrative experience, preferably supporting senior executives. Proficiency in Microsoft Office suite and the ability to manage complex schedules in a high-pressure environment are essential.

Skills

Administrative support
Calendar management
Travel coordination
Expense reconciliation
Presentation preparation
MS Word
Excel
Power Point
Outlook
Communication
Time management
Attention to detail
Confidentiality
Customer service
Problem solving
Cyber security awareness

Benefits

Health benefits
Dental benefits
Pension
Employee discount
Tuition assistance
Continuous learning and development

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Travel Arrangements
Expense Reporting
MS Office
Luxury Retail
General Manager
Senior Leadership
Time Management
Confidentiality
Cyber Security
Privacy Policies
Professionalism
Interpersonal Skills
Meeting Coordination
Invoicing
Data Entry
Customer Focused
Corporate Social Responsibility

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