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Added 7 mins ago
AC
Operations Coordinator
Aston Carter
Langley (District), BC · Langley, British Columbia
- $21.63 to $24.04 CAD / hour
- Contract
Aston Carter's large client in Langley is seeking an Operations Coordinator to join their team! This individual will support a busy Operations team with high-volume, time-sensitive data…
Added 7 mins ago
AC
Operations Coordinator
Aston Carter
Langley (District), BC · Langley, British Columbia
- $21.63 to $24.04 CAD / hour
- Contract
Provide administrative support to the broader Operations team as needed, handling various tasks and priorities.
Added 22 mins ago
AU
Customer Service Coordinator
Alsco Uniforms
Surrey, BC
- $20.26 CAD / hour
- Full-time
We are seeking a friendly, organized, and proactive Customer Service Coordinator (CSC) to join our Service team. In this role, you will be the first point of contact for our customers,…
Added 22 mins ago
GD
Casual - Office Administration Tutor - Saskatoon
Gabriel Dumont Institute
Saskatoon, SK
- Full-time
To assist the Saskatoon Office Administration program with student support, including working one on one with students and providing support during classroom hours. The tutor will keep…
Added 51 mins ago
IH
Coordinator | Central Functions
Interior Health Authority
Sparwood, BC
- Full-time
The Coordinator | Central Functions develops, implements, and evaluates provincial, regional, and site wide initiatives to improve/maintain site/program operations and staff safety. The…
Added 52 mins ago
Academic Records Coordinator
Enzo
Laval, QC · Montreal, QC
Added 52 mins ago
Academic Records Coordinator
Enzo
Caledon, ON · Toronto, ON
Added 1 hour ago
R
Coordinator, Pro Sales Support - Hybrid (Hybrid - Boisbriand)
RONA
Boucherville, QC
- Full-time
We’re looking for a coordinator to join our Pro Sales Support team. The ideal candidate must be able to handle stress well and work on many projects at the same time. They must be…
Added 1 hour ago
HS
CA Payroll Coordinator
Henry Schein Canada
Niagara-on-the-Lake, ON
- Full-time
Our 900+ Team Schein Members In Canada Work Together To Support Dental Practitioners, Practices And Businesses Providing Supplies, Equipment, Service, And Digital Technology Driven Through…
Added 1 hour ago
CL
Marketing Digital Coordinator
CRAFT Living Inc.
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
We are looking for an organized, curious, and hands-on Marketing Digital Coordinator to support the day-to-day delivery of marketing across our three brands. This is a six-month, full-time…
Added 1 hour ago
AG
Logistics Coordinator
ATCO Group
La Prairie, QC
- Full-time
As a Logistics Coordinator, you will be the backbone of our operations, ensuring the smooth execution of logistics from start to finish including regional lease fleet management, scheduling…
Added 1 hour ago
IH
Coordinator | Central Functions
Interior Health Authority
Kelowna, BC
- Full-time
The Coordinator | Central Functions develops, implements, and evaluates provincial, regional, and site wide initiatives to improve/maintain site/program operations and staff safety. The…
Added 1 hour ago
CP
Project Coordinator, Construction
Crown Property Management Inc.
Toronto, ON
- $60,000 to $70,000 CAD / year
- Full-time
The Project Coordinator, Construction is responsible for full construction administrative duties as well as small tenant construction and/or repair requests as assigned by the Director,…
Added 1 hour ago
CT
Program Coordinator
Camp Tamarack Association
AB
- Contract
Approximately 5–15 hours per week outside program delivery, with additional hours during camps and events. Most planning and administrative work takes place during school hours.
Added 1 hour ago
AB
New Product Development (NPD) Coordinator
Applied Biological Materials Inc
Richmond, BC
- $50,000 to $60,000 CAD / year
- Contract
To support our continued expansion, we are seeking a New Product Development (NPD) Coordinator to support new product development across scientific and commercial teams. You will maintain…
Added 1 hour ago
UO
Co-op Coordinator
University of Victoria
Victoria, BC
- Full-time
The Co-op Coordinator will participate in the planning, development and administration of the co-op and career programs in assigned departments and is responsible for coordinating the…
Added 1 hour ago
PH
Project Coordinator
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Project Coordinator is responsible for coordinating projects of varying size and complexity, helping move work from planning through implementation and evaluation while keeping…
Added 2 hours ago
AT
Recruitment and HR Coordinator
Arrow Transportation Systems Inc.
Kamloops, BC
- Full-time
The Recruitment & HR Coordinator will be responsible for providing a diverse range of Human Resources support to all members of Arrow Group of Companies.
Added 2 hours ago
A
Food & Beverage Administrator
AccorHotel
Whistler, BC
- Full-time
Minimum 2 years of Food & Beverage experience, with previous administrative, coordinator, or hospitality support experience considered an asset.
Added 2 hours ago
TU
Educational Coordinator
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Part-time
The Educational Coordinator provides administrative and coordination support for academic training programs within the Department of Medical Genetics. The role supports program operations…
Added 2 hours ago
B
Security Coordinator - 6 month contract
BGIS
Markham, ON
- Full-time
The Security Clearances Coordinator will support the BGIS security program in compliance with Infrastructure Ontario corporate and government policies and directives.
Added 2 hours ago
TS
Executive Coordinator / Personal Assistant
TalentSphere Staffing Solutions
Toronto, ON
- Full-time
Support vehicle maintenance and related administrative needs for the family
Added 2 hours ago
G
Project Coordinator - Infrastructure
Graham
North Vancouver, BC
- Full-time
Graham is actively recruiting for a Project Coordinator to support our Infrastructure Division. Reporting to the Senior Project Manager, the Project Coordinator plays a key role in the…
Added 2 hours ago
C&
Design Coordinator
Crate & Barrel
Vancouver, BC
- $18.25 to $36 CAD / hour
- Full-time
The Design Coordinator supports the design experience by organizing and managing appointments, store events, and sales aids. The Design Coordinator is responsible for delivering exceptional…
Added 2 hours ago
OT
Facilities Coordinator
Olympia Tile+Stone Inc.
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are seeking a hands-on, organized, and proactive Facilities Coordinator to support building operations and maintenance activities across our facilities.In this role, you will coordinate…

Home Instead

Office Coordinator

Vancouver, BC, Canada

$57,000 annually · Full-time

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Applications open in a new tab.

Job details

Pay: $57,000 annually
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 1 year in office administration, coordination, customer service, or sales-related roles; senior care or healthcare experience is an asset.
Posting language: English
Posted: Nov 4, 2026

Original job description

Job Title: Office Coordinator

Location: Vancouver, BC

Schedule: Monday to Friday, 8:30 AM - 4:30 PM

About Home Instead

Home Instead is a global leader in providing non-medical home support to seniors. Our mission is to enhance the lives of aging adults and their families. We are seeking a compassionate and proactive Office Coordinator to join our team, serving as the first point of contact for clients, families, and CAREGivers.

Position Overview

The Office Coordinator ensures a professional, welcoming, and organized office environment while supporting client engagement, team initiatives, and daily operations. This role requires strong communication, organizational, and sales-related skills to connect with clients and partners effectively.

Primary Responsibilities

Greet clients, families, and visitors warmly and professionally.
Answer and manage incoming calls, providing information, addressing inquiries, and directing calls to the appropriate staff.
Conduct outbound calls to follow up with potential clients, partners, and survey participants.
Field new client inquiries and schedule care consultations, promoting Home Instead services when appropriate.
Coordinate company events, projects, and meetings efficiently.
Attend weekly team meetings and take comprehensive minutes.
Maintain accurate client and CAREGiver records in the operating system.
Communicate openly and professionally with the owner, colleagues, and CAREGivers.
Uphold Home Instead standards in all interactions and processes.

Secondary Responsibilities:

Assist in hiring processes, including processing applications and conducting reference checks for prospective CAREGivers.
Support billing processes, including client invoicing and CAREGiver payroll.
Assist with mailing invoices, payroll statements, and other documentation.
Support scheduling needs as required.
Process criminal background checks and Department of Motor Vehicle checks.
Maintain office inventory, supplies, and cleanliness.
Perform other duties as assigned.

Qualifications & Skills:

Minimum high school diploma or equivalent; post-secondary education in business, office administration, or related fields is a plus.
Minimum 1 year in office administration, coordination, customer service, or sales-related roles; senior care or healthcare experience is an asset.
Excellent verbal and written communication skills.
Ability to engage potential clients, provide information, and promote services effectively.
Experience building relationships and following up to convert leads into consultations or clients.
Strong ability to prioritize tasks, manage schedules, and coordinate multiple responsibilities efficiently.
Proficient in Microsoft Office (Word, Excel, Outlook) and experience with CRM systems and Scheduling System (Salesforce and Wellsky preferred).
Friendly, professional, and approachable; able to maintain confidentiality and work collaboratively.
Capable of handling client inquiries, office challenges, and scheduling issues independently.
Valid driver’s license and access to a vehicle; commitment to upholding company standards and values.

What We Offer:

$57,000 annually
Eligible for Extended health benefits after completing 3 months of probationary period
RRSP Matching after 1 year of employment
A supportive, collaborative, team-oriented environment.
Opportunities for professional development and career growth within the company.
Access to in-house training programs to enhance skills.
Team-building activities and social events.

Why Join Us

If you are passionate about making a difference in the lives of seniors and enjoy a role that combines office administration with client engagement and customer service, we’d love to hear from you.

Home Instead is an equal opportunity for employer.

We do not discriminate based on race, religion, sexual orientation, national origin, political affiliation, disability, age, marital status, medical history, parental status, or genetic information. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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More about this job

Responsibilities

Welcome visitors and manage incoming and outgoing calls, client inquiries, care consultation scheduling, and follow-ups with prospective clients and partners. Coordinate office activities and meetings, maintain client and CAREGiver records, and assist with hiring, billing, payroll, scheduling, background checks, and office supplies.

Requirements

Requires a high school diploma or equivalent and at least one year of experience in office administration, coordination, customer service, or sales; post-secondary education and senior care or healthcare experience are assets. Candidates should have strong communication, organization, client engagement, and follow-up skills, proficiency with Microsoft Office and preferably Salesforce and WellSky, and a valid driver’s license with access to a vehicle.

Skills

Office Administration
Customer Service
Client Engagement
Verbal Communication
Written Communication
Lead Follow-Up
Sales
Scheduling
Event Coordination
Recordkeeping
Microsoft Office
CRM Systems
Salesforce
WellSky
Confidentiality
Prioritization

Benefits

Extended Health Benefits
RRSP Matching
Professional Development
Career Growth Opportunities
In-House Training
Team-Building Activities
Social Events

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Client Engagement
Customer Service
Senior Care
Home Support
Care Consultations
Lead Follow-Up
Sales
Inbound Calls
Outbound Calls
Event Coordination
Meeting Minutes
Client Records
CAREGiver Records
Hiring
Reference Checks
Billing
Invoicing
Payroll
Scheduling
Criminal Background Checks
Department of Motor Vehicle Checks
Microsoft Office
Word
Excel
Outlook
CRM Systems
Salesforce
WellSky
Confidentiality

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