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Added 11 mins ago
PH
Project Coordinator
Provincial Health Services Authority
Vancouver, BC
- Full-time
The Project Coordinator works closely with Program Managers to plan, coordinate, implement, and evaluate a range of provincially mandated projects. The role supports work related to quality…
Added 11 mins ago
PH
Relational Security Officer, Integrated Protection Services (Casual)
Provincial Health Services Authority
Vancouver, BC
- Part-time
The Relational Security Officer reports to the Coordinator, Relational Security, Integrated Protection Services (IPS) Operations, maintains and enforces security of persons and property in…
Added 11 mins ago
TS
HSE Coordinator
The Seaboard Transport Group
Toronto, ON · North York, ON
- Full-time
Position Overview:The HSE Coordinator is responsible for supporting Health, Safety, and Environmental (HSE) programs across multiple operations, with a focus on promoting a strong safety…
Added 11 mins ago
TC
Retail Store Coordinator Full Time HomeSense - Richmond Square
TJX Canada – Winners, Marshalls, HomeSense
Calgary, AB
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 11 mins ago
C
Senior Manager, Safety Management System & Safety Culture
CAE
Montreal, QC
- Full-time
Serves as the designated lead and coordinator for the Global Safety Management System (SMS), ensuring consistent application, governance, and continual improvement across Corporate,…
Added 26 mins ago
PH
Social Worker - Emergency Department (NSPH)
Providence Healthcare
Vancouver, BC
- Part-time
…area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A…
Added 26 mins ago
A
Food & Beverage Administrator
AccorHotel
Whistler, BC
- Full-time
Minimum 2 years of Food & Beverage experience, with previous administrative, coordinator, or hospitality support experience considered an asset.
Added 41 mins ago
TU
Educational Coordinator
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Part-time
The Educational Coordinator provides administrative and coordination support for academic training programs within the Department of Medical Genetics. The role supports program operations…
Added 41 mins ago
LL
Location Coordinator | Toronto
Laurus Lifestyles
Toronto, ON
- Full-time
Working closely with the Camp Director, Director of Operations, and Inventory Coordinator, the Location Coordinator supports camp staff, coordinates the delivery of activities, and helps…
Added 41 mins ago
G
Senior Project Coordinator - Buildings
Graham
Vancouver, BC
- Full-time
Graham is actively recruiting for a Senior Project Coordinator to join our Buildings Division. Reporting to the Senior Operations Manager, this role plays a key part in the successful…
Added 41 mins ago
OT
Facilities Coordinator
Olympia Tile+Stone Inc.
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are seeking a hands-on, organized, and proactive Facilities Coordinator to support building operations and maintenance activities across our facilities.In this role, you will coordinate…
Added 41 mins ago
B
Office Coordinator
BMT
Victoria, BC
- $45,000 to $47,000 CAD / year
- Part-time
The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and business partners while providing…
Added 56 mins ago
FH
Food & Beverage Administrator
Fairmont Hotels & Resorts
Whistler, BC
- Full-time
Minimum 2 years of Food & Beverage experience, with previous administrative, coordinator, or hospitality support experience considered an asset.
Added 1 hour ago
SL
Health & Safety Coordinator
Sultran Ltd
Port Moody, BC
- Full-time
…transportation, storage, inventory management, and marine terminal operations. Our tidewater facility is a state‑of‑the‑art operation supporting the export of key commodities such as…
Added 1 hour ago
IR
Administrative Assistant
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Under the general direction of the Resident Systems Coordinator, the Administrative Assistant is responsible for reception and telephone duties, providing clerical and other administrative…
Added 1 hour ago
IR
Administrative Assistant
Interlake-Eastern Regional Health Authority
Selkirk, MB
- Full-time
Under the direction of the Regional Coordinator, Primary Care, the Administrative Assistant is responsible for providing administrative/clerical/reception support for the day-to-day…
Added 1 hour ago
UO
Marketing & Design Coordinator, Innovate Calgary
University of Calgary
Calgary, AB
- Full-time
How to Apply: email your resume and cover letter to [email protected] with Marketing & Design Coordinator as the subject line. We thank all applicants for their interest; however, only…
Added 1 hour ago
VW
Academy Kit & Equipment Coordinator
Vancouver Whitecaps FC
Vancouver, BC
- $40,000 to $45,000 CAD / year
- Full-time
Vancouver Whitecaps FC is seeking an Academy Kit & Equipment Coordinator who is responsible for the day-to-day preparation, organization and management of kit and equipment for the…
Added 1 hour ago
HI
Office Coordinator
Home Instead
Vancouver, BC
- Full-time
The Office Coordinator ensures a professional, welcoming, and organized office environment while supporting client engagement, team initiatives, and daily operations. This role requires…
Added 1 hour ago
FR
Marketing Research Coordinator
FirstService Residential Canada
Mississauga, ON
- Full-time
2+ years of sales support and/or operations experience would be a bonus
Added 1 hour ago
PMO Coordinator (12-Month Contract)
Atlas Corp.
Vancouver, BC
The PMO Coordinator provides governance, reporting, financial administration, portfolio coordination, and project support services to the Transformation PMO.
Added 1 hour ago
TT
Retail Full Time Merchandise Processing Coordinator-Winners/Homesense Georgetown
The TJX Companies, Inc.
Georgetown, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 hour ago
AU
Customer Service Coordinator
Alsco Uniforms
Surrey, BC · Vancouver, BC
- Full-time
We are seeking a friendly, organized, and proactive Customer Service Coordinator (CSC) to join our Service team. In this role, you will be the first point of contact for our customers,…
Added 1 hour ago
W
Operations Coordinator
Weatherford
AB · Clairmont, AB
- Full-time
Supports overall operations with a focus on processing/coordinating assets and purchasing for the region, while coordinating customer needs, scheduling employees for job based on competency…
Added 1 hour ago
CU
Administrative Coordinator (TERM)
Carleton University
Ottawa, ON
- Other
Completion of a three-year post-secondary diploma or degree in office administration, business administration, or a related field, or equivalent combination of education and experience.

Home Instead

Office Coordinator

Vancouver, BC, Canada

$57,000 annually · Full-time

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Job details

Pay: $57,000 annually
Job type: Full-time
Apply by: Dec 4, 2026
Experience: Minimum 1 year in office administration, coordination, customer service, or sales-related roles; senior care or healthcare experience is an asset.
Posting language: English
Posted: Nov 4, 2026

Original job description

Job Title: Office Coordinator

Location: Vancouver, BC

Schedule: Monday to Friday, 8:30 AM - 4:30 PM

About Home Instead

Home Instead is a global leader in providing non-medical home support to seniors. Our mission is to enhance the lives of aging adults and their families. We are seeking a compassionate and proactive Office Coordinator to join our team, serving as the first point of contact for clients, families, and CAREGivers.

Position Overview

The Office Coordinator ensures a professional, welcoming, and organized office environment while supporting client engagement, team initiatives, and daily operations. This role requires strong communication, organizational, and sales-related skills to connect with clients and partners effectively.

Primary Responsibilities

Greet clients, families, and visitors warmly and professionally.
Answer and manage incoming calls, providing information, addressing inquiries, and directing calls to the appropriate staff.
Conduct outbound calls to follow up with potential clients, partners, and survey participants.
Field new client inquiries and schedule care consultations, promoting Home Instead services when appropriate.
Coordinate company events, projects, and meetings efficiently.
Attend weekly team meetings and take comprehensive minutes.
Maintain accurate client and CAREGiver records in the operating system.
Communicate openly and professionally with the owner, colleagues, and CAREGivers.
Uphold Home Instead standards in all interactions and processes.

Secondary Responsibilities:

Assist in hiring processes, including processing applications and conducting reference checks for prospective CAREGivers.
Support billing processes, including client invoicing and CAREGiver payroll.
Assist with mailing invoices, payroll statements, and other documentation.
Support scheduling needs as required.
Process criminal background checks and Department of Motor Vehicle checks.
Maintain office inventory, supplies, and cleanliness.
Perform other duties as assigned.

Qualifications & Skills:

Minimum high school diploma or equivalent; post-secondary education in business, office administration, or related fields is a plus.
Minimum 1 year in office administration, coordination, customer service, or sales-related roles; senior care or healthcare experience is an asset.
Excellent verbal and written communication skills.
Ability to engage potential clients, provide information, and promote services effectively.
Experience building relationships and following up to convert leads into consultations or clients.
Strong ability to prioritize tasks, manage schedules, and coordinate multiple responsibilities efficiently.
Proficient in Microsoft Office (Word, Excel, Outlook) and experience with CRM systems and Scheduling System (Salesforce and Wellsky preferred).
Friendly, professional, and approachable; able to maintain confidentiality and work collaboratively.
Capable of handling client inquiries, office challenges, and scheduling issues independently.
Valid driver’s license and access to a vehicle; commitment to upholding company standards and values.

What We Offer:

$57,000 annually
Eligible for Extended health benefits after completing 3 months of probationary period
RRSP Matching after 1 year of employment
A supportive, collaborative, team-oriented environment.
Opportunities for professional development and career growth within the company.
Access to in-house training programs to enhance skills.
Team-building activities and social events.

Why Join Us

If you are passionate about making a difference in the lives of seniors and enjoy a role that combines office administration with client engagement and customer service, we’d love to hear from you.

Home Instead is an equal opportunity for employer.

We do not discriminate based on race, religion, sexual orientation, national origin, political affiliation, disability, age, marital status, medical history, parental status, or genetic information. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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More about this job

Responsibilities

Welcome visitors and manage incoming and outgoing calls, client inquiries, care consultation scheduling, and follow-ups with prospective clients and partners. Coordinate office activities and meetings, maintain client and CAREGiver records, and assist with hiring, billing, payroll, scheduling, background checks, and office supplies.

Requirements

Requires a high school diploma or equivalent and at least one year of experience in office administration, coordination, customer service, or sales; post-secondary education and senior care or healthcare experience are assets. Candidates should have strong communication, organization, client engagement, and follow-up skills, proficiency with Microsoft Office and preferably Salesforce and WellSky, and a valid driver’s license with access to a vehicle.

Skills

Office Administration
Customer Service
Client Engagement
Verbal Communication
Written Communication
Lead Follow-Up
Sales
Scheduling
Event Coordination
Recordkeeping
Microsoft Office
CRM Systems
Salesforce
WellSky
Confidentiality
Prioritization

Benefits

Extended Health Benefits
RRSP Matching
Professional Development
Career Growth Opportunities
In-House Training
Team-Building Activities
Social Events

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Client Engagement
Customer Service
Senior Care
Home Support
Care Consultations
Lead Follow-Up
Sales
Inbound Calls
Outbound Calls
Event Coordination
Meeting Minutes
Client Records
CAREGiver Records
Hiring
Reference Checks
Billing
Invoicing
Payroll
Scheduling
Criminal Background Checks
Department of Motor Vehicle Checks
Microsoft Office
Word
Excel
Outlook
CRM Systems
Salesforce
WellSky
Confidentiality

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