Find work in Canada.

330,980 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Save this search

Added 9 mins ago
Occupational Health and Safety Officer - Full-Time, Permanent
Strive
Coquitlam, BC
$33.29 to $42.42 CAD / hour
Full-time
Strive is a non-profit registered charity providing residential and community inclusion support to children, youth, adults, and older adults throughout the Lower Mainland since 1988. If you…
Added 24 mins ago
Nutrition and Formula Administrative Coordinator
Floradale Feed Mill Limited
Elmira, ON
Full-time
Joining the Floradale team means being part of a progressive, family-owned Canadian company that values its employees, customers, and community.
Added 24 mins ago
Equipment Manager
Mount Royal University
Calgary, AB
Part-time
…excellence, Mount Royal University is known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching,…
Added 54 mins ago
Executive Director of Policy and Legislation
Government of Manitoba
Winnipeg, MB
Full-time
…collaborative partnerships across government, industry, academia, and community organizations to advance departmental and government…
Added 54 mins ago
Director, Portfolio Operations & Performance
Marcon
Vancouver, BC
$165,000 to $180,000 CAD / year
Full-time
…was built on, giving us a trusted name in the construction community. These principles have remained a focus as we’ve expanded into the real estate development and operations space,…
Added 54 mins ago
Senior Land Development Project Manager
WalterFedy
Kitchener, ON
Full-time
The Senior Land Development Project Manager is a senior role responsible for providing technical, managerial, and strategic leadership across complex land development and infrastructure…
Added 54 mins ago
Assistant General Manager, Yorkdale
Giorgio Armani
Toronto, ON
Part-time
Assistant General Manager | Full-Time | Emporio Armani, Yorkdale Shopping Centre, Toronto
Added 1 hour ago
assistant store manager, Dartmouth, NS
Starbucks Coffee Company
Dartmouth, NS
$52,600 to $63,050 CAD / year
Full-time
…and develop great teams, and building a meeting place in your community that nurtures customers. These foundational principles set up partners for success for careers in store management…
Added 1 hour ago
assistant store manager, Halifax regional municipality, NS
Starbucks Coffee Company
Halifax, NS
$52,600 to $63,050 CAD / year
Full-time
…and develop great teams, and building a meeting place in your community that nurtures customers. These foundational principles set up partners for success for careers in store management…
Added 1 hour ago
Registered Pharmacy Technician - Pharmacy Services
Nova Scotia Health Authority
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
Internship
Reporting to the Pharmacy Manager/Operations Manager, the Registered Pharmacy Technician participates in the provision of safe, competent, patient or family centered ethical care, ensuring…
Added 1 hour ago
Physiotherapist - Rehabilitation Services
Nova Scotia Health Authority
New Glasgow, NS
Full-time
Reporting to the Health Services Manager, the Physiotherapist assesses, diagnoses and treats patients who present with actual or potential impairment, pain, functional limitations or…
Added 1 hour ago
Manager, Actuarial Insurance Solutions (AIS) - Life & Health
Deloitte
Toronto, ON
Full-time
As a Manager in the Actuarial practice, you will be leading teams and engagements and contributing to market initiatives. You will:
Added 1 hour ago
Specialist, Business Integration Services (12-month contract)
Deloitte
Toronto, ON
Full-time
Reporting to the Manager, Finance Automation, you will support finance systems projects and training initiatives designed to improve processes, efficiency, and the user experience. Working…
Added 1 hour ago
Manager, Financial Analysis & Reporting
BC Housing
Burnaby, BC
Full-time
Reporting to the Senior Manager, Financial Analysis & Reporting, the Manager, Financial Analysis & Reporting is responsible for coordinating and developing the preparation of monthly,…
Added 1 hour ago
Agreement Specialist
BC Housing
Burnaby, BC
Full-time
Reporting to the Manager, Agreement Administration, the Agreement Specialist prepares and issues a variety of agreements and related documents for a wide range of housing programs delivered…
Added 1 hour ago
Health Care Social Worker (Masters) - Rehabilitation & Supportive Care
Nova Scotia Health Authority
Halifax, NS
Internship
…healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic…
Added 1 hour ago
Plumber - Maintenance & Operations
Nova Scotia Health Authority
Bridgewater, NS
Full-time
…healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic…
Added 1 hour ago
Utility Worker - Nutrition & Food Services
Nova Scotia Health Authority
Vaughan, NS
Internship
…healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic…
Added 1 hour ago
shift manager - fast food restaurant
Petro-Canada
Yamachiche, QC
Full-time
Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
Added 1 hour ago
Rehabilitation Assistant - Mobility Team - Provincial Mobilization
Nova Scotia Health Authority
Truro, NS
Full-time
…healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic…
Added 1 hour ago
Recreation Therapy Associate - Rehabilitation Services
Nova Scotia Health Authority
Yarmouth Indian Reserve No. 33, NS · Yarmouth, NS
Full-time
…together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of…
Added 1 hour ago
Rehabilitation Assistant - Mobility Team - Provincial Mobilization
Nova Scotia Health Authority
Truro, NS
Full-time
…healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic…
Added 1 hour ago
Rehabilitation Consultant - Occupational Health, Safety & Wellness
Nova Scotia Health Authority
Truro, NS
Full-time
…healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic…
Added 1 hour ago
Administrative Coordinator GTA Land Base
Ornge
Mississauga, ON
Full-time
…Critical Care Land Ambulance (CCLA) Bases. Reporting to the Manager, Base Operations, you’ll provide essential administrative and operational support to paramedic teams, helping them…
Added 1 hour ago
Dietetic Technician - Nutrition & Food Services
Nova Scotia Health Authority
Halifax, NS
Full-time
…healing and learning. Across hospitals, health centres and community programs, our people deliver innovative, high-quality care that impacts lives across Nova Scotia and Atlantic…

Homebuilders Association Vancouver (HAVAN)

Office Manager and Executive Assistant

Surrey, BC, Canada

Pay: Salary Range: $68,000 – $75,000, based on experience, plus a comprehensive benefits package
Job type: Full-time
Apply by: Mar 20, 2027
Experience: Minimum 2-3 years of experience in operations, administration, or executive support preferably in a nonprofit or membership-based organization.
Posting language: English
Posted: Sep 21, 2026

Apply About employer

Applications open in a new tab.

Original job description

Reports To: Chief Executive Officer (CEO)

Organization: Homebuilders Association Vancouver (HAVAN)

Work Location: Full time in-office (Surrey, BC)

Salary Range: $68,000 – $75,000, based on experience, plus a comprehensive benefits package

Position Summary

At HAVAN, you’re not just joining an organization, you’re joining a community. Our small team is high-performing, entrepreneurial, and collaborative, working together to champion the people who build Metro Vancouver’s homes and neighbourhoods through our three pillars – advocacy, connection and education. We are looking for an experienced Office Manager & Executive Assistant who loves being the hub of the office and the go-to person everyone trusts to keep things running smoothly and efficiently.

Reporting to the CEO, the Office Manager & Executive Assistant plays a pivotal role in supporting the organization, the HAVAN team, the CEO and the Board of Directors. This role blends office management and executive support, with a strong focus on providing reliable day-to-day support to the CEO and HAVAN team. Attendance at our in-person events will also be required on occasion.

The ideal candidate takes initiative, is a problem solver, tech savvy, efficient, and detail oriented. You must be a people person and thrive in a dynamic, energetic, member-focused environment that includes many industry stakeholders. You are comfortable managing office operations, supporting staff on events and initiatives, and working with the CEO with professionalism and efficiency. You understand that priorities often shift, and you stay focused on what needs to be done. You handle pressure with a calm, steady approach and keep the office grounded when things get busy.

In short, you help the organization run at its best. You take ownership of your work, act with professionalism, and bring a steady, supportive presence to the team.

About HAVAN

The Homebuilders Association Vancouver (HAVAN) represents more than 1,100 builders, developers, renovators, designers, suppliers, and professionals across Metro Vancouver. Since 1974, our members have helped shape the region’s homes and neighbourhoods.

We focus on three core areas:

Advocacy that strengthens the industry’s voice

Education that supports professional growth and better building

Connections that bring members together and support business success

HAVAN is affiliated with CHBA BC and CHBA National, giving our members a strong voice at the provincial and federal levels of government. Our team works closely with industry leaders, municipal partners, and community organizations to support housing solutions and a strong, engaged membership.

Key Responsibilities

Support HAVAN’s office operations, ensuring a professional, organized, and welcoming environment while overseeing reception and front-of-house activities.
Provide Executive Assistant to the CEO, including managing schedules, correspondence, meeting preparation, and follow-ups with a high level of discretion and attention to detail.
Support the CEO in coordinating key governance priorities, including the Annual General Meeting, Annual Election Meeting, annual audit process, and other key tasks.
Maintain office systems, records, and databases, ensuring accuracy, confidentiality, and compliance with internal policies and standards.
Oversee office health and safety and drive improvements to systems, tools, and technology to increase efficiency and support team productivity.
Serve as the primary liaison with vendors, service providers, external partners, and building/property management, managing contracts and relationships as it relates to office operations.
Manage office logistics including equipment, supplies, mail, courier services, storage, and filing systems, coordinating maintenance and upgrades as needed.
Provide administrative and coordination support across HAVAN programs and events, including preparing materials, managing logistics, and supporting staff as required.
Partner with the Membership team to maintain accurate CRM data and member records.
Support HR administration with the CEO, including onboarding and offboarding, and contribute to a positive and engaged team environment.
Coordinate internal meetings, staff events, Board meetings, and team engagement initiatives.
Execute financial administration tasks including accounts payable and receivable, cheque runs, and budget tracking.
Identify opportunities to improve internal workflows, policies, and procedures, and support implementation of operational improvements.

Qualifications

Education & Experience

Bachelor’s degree in Business Administration, or related field.
Minimum 2-3 years of experience in operations, administration, or executive support preferably in a nonprofit or membership-based organization.
Experience supporting executive leadership, boards, or committees.
Experience leading operational systems changes in an organization.
Understanding of nonprofit governance and reporting practices is an asset.

Skills & Competencies

Excellent organizational and multitasking skills, with a keen eye for details.
Efficient in the management and organization of a high-volume office, strong ability to take initiative, and adaptable to shifting priorities.
Strong communication and writing abilities.
High proficiency with digital tools (Microsoft 365, Adobe, CRM systems, Monday.com, etc.), administrative technology, and active user of AI for efficiency.
Analytical mindset with an ability to manage data and reporting.
Discretion, judgment, and integrity in handling confidential information.
Collaborative team player who can also work independently.
Customer-service oriented people person.

Other Requirements

Occasional work on evenings and weekends due to Association events.
You will be based at the HAVAN office full time, while the team is hybrid.
As this role requires some travel across Metro Vancouver for events, you must have access to a reliable vehicle.
Other duties as assigned.

Culture & Values Fit

You’ll thrive at HAVAN if you:

Believe in the value of “WE”: You are collaborative, roll-up-your-sleeves to lend a hand type of person who easily works within a high-performing team and an entrepreneurial membership. You MUST be a people person.
You are an excellent communicator, able to easily navigate different personalities and priorities to get the job done on time, on budget and with professionalism.
Are detail-oriented but strategic - someone who can both plan and do.
You are self-motivated and proactive. You enjoy and take pride in being the administrative lead to help your team be more effective and contribute to the overall success of the Association.
You are a steady presence and can easily maneuver when faced with shifting priorities.

Sound like a great fit?

Work with purpose - competitive compensation, great benefits, and a collaborative, people-first environment that supports your growth and success.

We’d love to hear how you’d bring your talents to HAVAN. Apply with your resume and a cover letter explaining what you’re looking for next in your career and how it aligns with this position. Send to [email protected] by Monday, October 12.

Apply About employer

More about this job

Responsibilities

The Office Manager and Executive Assistant provides comprehensive administrative support to the CEO and the Board of Directors while overseeing daily office operations. This role also involves coordinating events, managing CRM data, and executing financial administration tasks to ensure organizational efficiency.

Requirements

Candidates must possess a bachelor's degree in Business Administration or a related field and have at least 2-3 years of experience in operations or executive support. Proficiency in digital tools and strong organizational skills are essential for managing the high-volume office environment.

Skills

Office management
Executive support
Scheduling
CRM management
Financial administration
Event coordination
Microsoft 365
Adobe
Monday.com
Data entry
Communication
Problem solving
Attention to detail
Project coordination
Administrative support
Governance support

Visa sponsorship

Not detected in the job text

Keywords

Office Manager
Executive Assistant
Operations
Administration
Nonprofit
Membership-based organization
Governance
CRM
Microsoft 365
Adobe
Monday.com
Accounts payable
Accounts receivable
Budget tracking
Event logistics
Board support
Data management
Professionalism
Communication
Strategic planning
Health and safety
Vendor management
HR administration
Onboarding
Offboarding
Financial administration
Construction industry
Advocacy
Education
Networking

Report this job