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Added 20 hours ago
GC
Branch Manager II
Global Credit Union
Mississauga, ON · Clearview, ON
- Full-time
Coach & Mentor: Provide regular observational feedback and structured monthly 1:1s; specifically coaching the Assistant Branch Manager to drive service and sales excellence.
Added 1 day ago
L
Assistant Branch Manager - Office 1553
LendDirect
Kingston, ON
- Full-time
…quickly rose to being a Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move…
Added 1 day ago
B
Administration Assistant, Private Wealth
BMO
Toronto, ON · FCP
- Full-time
Liaise with branch operations, advisory teams, HR, Compliance, Technology, and other internal partners to support business priorities and initiatives.
Added 1 day ago
RC
Investment Advisor Assistant
Research Capital Corporation
Vancouver, BC
- Contract
We are seeking a skilled Investment Advisor (IA) Assistant for our Vancouver office. Drawing on your background and/or education in the financial services industry, you will use your…
Added 1 day ago
AL
Clinical Oxygen Assistant
Air Liquide Healthcare
Victoria, BC
- Part-time
…recruiting a highly energetic and motivated Clinical Oxygen Assistant for our Victoria Branch. The Clinical Oxygen Assistant is responsible for delivery, setup and instruction on use of…
Added 1 day ago
KM
(sr) Branch Service Manager (Maritimes)
Konica Minolta Business Solutions (Canada) Ltd.
Dartmouth, NS
- Full-time
As a Branch Service Manager, you will play a key role in:
Added 1 day ago
B
Client Service Assistant, Private Wealth (Contract)
BMO
Toronto, ON
- Full-time
The Client Service Assistant supports one or more Investment Advisors (IAs) and IA Team and staff, and private wealth branch operations with day-to-day administration and provides…
Added 1 day ago
T
Assistant Branch Manager
TD
Saskatoon, SK
- Full-time
Assist with maintaining a professional and inviting space in all common areas of the branch, adhering to premises, marketing, and/or regulatory guidelines; particularly, this role helps…
Added 1 day ago
AL
Clinical Oxygen Assistant
Air Liquide
Victoria, BC
- Part-time
…recruiting a highly energetic and motivated Clinical Oxygen Assistant for our Victoria Branch. The Clinical Oxygen Assistant is responsible for delivery, setup and instruction on use of…
Added 1 day ago
V
Financial Services Representative (BCGEU) - Main Street
Vancity
Vancouver, BC
- Full-time
This is a Full-Time, Temporary role based at our Main Street Community Branch (Branch 09) and will report directly to the Assistant Branch Manager.
Added 1 day ago
R
Administrative Assistant
RBC
Toronto, ON
- Full-time
The RBC Dominion Securities branch located in Toronto is looking for a resourceful, empathetic and collaborative individual to join our leading wealth management firm as an Administrative…
Added 1 day ago
KM
(sr) Branch Service Manager (Maritimes)
Konica Minolta Business Solutions Canada
Dartmouth, NS
- Full-time
As a Branch Service Manager, you will play a key role in:
Added 1 day ago
AC
Member Services Representative - Ste. Anne & La Broquerie Branches
Assiniboine Credit Union
La Broquerie, MB · Ste. Anne, MB
- Full-time
Reporting to the Assistant Branch Manager, the Member Service Representative (MSR) plays a key role in delivering consistent and compelling member experience at ACU. The Member Service…
Added 2 days ago
RD
Branch Operations Assistant
RBC Dominion Securities
Toronto, ON
- Full-time
The RBC Dominion Securities Management team located in Toronto is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…
Added 2 days ago
BP
Assistant Director, Digital Experience and Communication Services
BC Pensions
Victoria, BC
- Full-time
We are seeking an Assistant Director, Digital Experience and Communication Services to join our team in VICTORIA, British Columbia, Canada.
Added 2 days ago
OM
Events & Group Sales Manager - Time Out Market, Vancouver
Oakridge Market Limited Partnership
Vancouver, BC
- $65,000 to $70,000 CAD / year
- Full-time
…coupled with providing essential support and leadership in daily operations management and event coordination to ensure a seamless, high-quality guest…
Added 2 days ago
B
Client Service Assistant
BMO
Vancouver, BC · FBT
- Full-time
Supports one or more Investment Advisors (IAs) and IA Team and staff, and branch operations with day-to-day administration and provides exceptional client service to support achievement of…
Added 2 days ago
Assistant to the Associate Dean (Appendix D/Temporary Assignment: November 2026 - September 2027)
Mohawk College
Hamilton, ON
Added 2 days ago
RB
Branch Operations Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
The RBC Dominion Securities Management team located in Toronto is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…
Added 2 days ago
RJ
Branch Administrator
Raymond James
Vancouver, BC
- Full-time
The primary role of the Branch Administrator is to assist both the Branch Manager (BM) and Branch Compliance Supervisor (BCS) and ensure the Raymond James office is managed efficiently and…
Added 2 days ago
R
Branch Operations Assistant
RBC
Toronto, ON
- Full-time
The RBC Dominion Securities Management team located in Toronto is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…
Added 3 days ago
KM
Gestionnaire de succursale, Service (Maritimes)
Konica Minolta Business Solutions Canada
Dartmouth, NS
- Full-time
As a Branch Service Manager, you will play a key role in:
Added 3 days ago
HH
Administrative Assistant
Hopes Home Inc
Saskatoon, SK
- $19.38 to $26.22 CAD / hour
- Full-time
The Administrative Assistant for the Early Learning & Childcare Centre is an important role at Hope’s Home. They are responsible for the overall organization of the centre which helps to…
Added 3 days ago
Assistant Branch Manager
Money Mart
Downsview, ON
This role combines sales, customer service, personal lending, compliance, cash handling, and branch operations. Team Members must deliver excellent customer service while following company…
Added 3 days ago
NB
Branch Administrative Assistant
National Bank of Canada
Toronto, ON
- Full-time
A career as a Branch Administrative Assistant at Private Banking 1859 means being the first point of contact for clients, visitors, and colleagues across several business groups. Your…

Hopes Home Inc

Administrative Assistant

Saskatoon, SK, Canada

$19.38 to $26.22 CAD / hour · Full-time

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Job details

Pay: $19.38 to $26.22 CAD / hour
Job type: Full-time
Working hours: 30 hours a week
Posting language: English
Posted: Oct 21, 2026

Original job description

Job Summary

The Administrative Assistant for the Early Learning & Childcare Centre is an important role at Hope’s Home. They are responsible for the overall organization of the centre which helps to provide an inclusive and high-quality early learning program. Reporting directly to the Early Learning & Childcare Manager (ELCM), the Administrative Assistant has a wide range of tasks that are important to ensuring the effective and efficient operations of the centre. In addition to the many administrative responsibilities, the Admin Assistant also engages with parents, staff and the children on a daily basis.

Responsibilities

General Duties

Greet families and children when they enter the facility.
Send email communications to staff and parents and update contact lists.
Draft agendas and taking meeting minutes for various meetings.
Manage the Early Learning & Childcare Centre waitlist and help fill vacant spaces as they become available.
Call and schedule meet and greet appointments for the manager.
Monitor daycare fee payments and follow up with parents about unpaid fees.
Update tuition plans on HiMama.
Collect donations (monetary and in-kind), and record contact information for tax receipt purposes.
Assist in the Education Assistance (EA) Grant process by completing grant applications, booking meetings and monitoring to ensure monthly grant funds are received and are accurate.
Complete government subsidy reports, assist families in accessing appropriate subsidy information, and communicating with the subsidy office as needed.
Book appointments for licensing inspections and add to manager’s calendar.
Save inspection reports to SharePoint.
Complete various business requirements for the centre including childcare/municipal licensing and records management:
- Emergency contact lists are updated and provided to the classrooms.
- Update child attendance reports and have parents’ sign.
- Schedule meetings and takes meeting minutes.
- Maintain all children’s files, ensuring they are up to date and in an organized system.
- Maintain personnel files and complete all internal documentation on employees as required.
Communicate with the Ministry of Education, Early Years branch regarding licensing and grants.
Coordinate with schools/partners regarding operational components of the childcare centre that overlap with school responsibilities.
Support children in classrooms, be available for break coverage to ensure proper ratios, escort children to and from transportation and/or school.
Communicate with staff, parents, and the Provincial team through various forms of communication.
Handle all incoming communications including phone calls, responding to information requests, making appointments, and fielding inquiries.
Open and prioritize mail; prepare mail outs.
Collect payments and deposits upon enrollment.
Maintain accurate records within databases such as HiMama, SharePoint, Sage, and internal filing systems.
Prepare and submit requisitions/purchase orders.
Organize receipts and reconcile debit and credit transactions.
Complete month end financial requirements.
Anticipate administrative requirements, ensuring efficient and effective workflow through the office.
Communicate and collaborate with internal/external contacts, including the Ministry of Education, government contacts, corporations, and donors.
Support staff with education applications, reimbursements, and Ministry of Education exemptions.
Balance, prepare, and deliver bank deposits to financial institutions, and record cash and donations.
Manage cash floats and petty cash fund.
Maintain accurate records of monthly expenditures based off budget allocations and communicate with ELCM.
Purchase and stock various supplies and maintain office equipment as required.

Assist the Early Learning & Childcare Manager

Create and send internal job postings via email.
Manage communication for job applicants such as monitoring the recruitment folder, scheduling interviews, replying to follow up emails, preparing letters of offer and new hire packages for manager, and coordinating orientations.
Collect Requisition Forms from staff members and ensure all necessary information is included before passing it on for manager approval.
Schedule staff annual reviews and coordinate times with the manager’s calendar.
Keep an ongoing task list for the manager based on requests, and deadlines.
Organize communication for the manager by forwarding emails, filtering calls, and drafting emails to staff and parents.
Update Staff Information Summary (SIS) as per consultant standards.
Any other tasks as directed by the manager.

Occupational Health and Safety

Create a psychologically safe work environment (resolve conflicts in respectful ways and ensure a fair resolution, provide an environment where employees feel safe and supported to share ideas, listen, learn from, and seek to understand the ideas of others).
Complete all required OHS training.
Monitor, report and resolve any safety hazards in the work environment.

Qualifications

Completion of a Business Certificate.
Recognized office education or secretarial certificate/diploma and/or comparable combination of training and experience.
Two years’ experience in an administrative assistant position
Must have a valid driver's license.

Skills and Abilities

Strong written and verbal communication skills.
Strong organization and time management skills.
Strong collaborator and team player; able to establish and maintain effective and professional working relationships both internally and externally.
Able to work independently.
Advanced computer skills in the use of Microsoft office and other systems (i.e., MS Word, Outlook, Excel, PowerPoint, Teams and SharePoint).
Knowledge of and experience with common office procedures.
Minimum 50 wpm typing speed.

Work Environment

Monday to Friday – typical office hours - start and end times are based on operational need.
Exposure to unpredictable behaviors.
Fast paced, noisy work environment.
Exposure to:
- Use of cleaning chemicals and products
- Blood and body fluids
Can have long periods of time sitting.
Physical ability to perform and safely work with objects or persons of varying sizes:
- Exertion of ~100 lbs of force occasionally.
- Exertion of ~50 lbs of force regularly.
- Exertion of ~25 lbs of force continuously.
Use a variety of adaptive equipment.
Travel on occasion.

30 hours a week
Monday - Friday
Between 7:00 am and 5:30 pm

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More about this job

Responsibilities

The Administrative Assistant manages the daily operations of the childcare centre, including administrative tasks, financial record-keeping, and communication with parents and staff. They also provide support to the manager, assist with recruitment, and ensure compliance with licensing and safety regulations.

Requirements

Candidates must possess a Business Certificate or equivalent office education and at least two years of administrative experience. A valid driver's license and proficiency in Microsoft Office are required, along with strong organizational and communication skills.

Skills

Administrative support
Communication
Organization
Time management
Microsoft Office
Data entry
Record keeping
Financial reconciliation
Customer service
Scheduling
Grant administration
Licensing compliance
Recruitment support
Conflict resolution
Typing
Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Childcare
Early Learning
Microsoft Office
SharePoint
HiMama
Sage
Records Management
Grant Applications
Licensing
Financial Reconciliation
Recruitment
Occupational Health and Safety
Customer Service
Data Entry
Scheduling
Budgeting
Petty Cash
Communication
Time Management

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