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Added 3 hours ago
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1
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1b4a4f63-59bd-460a-90f3-9adc3a8fd3f0
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Hotel Arts Group

Accounting Generalist - AP & AR Assistant

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Apr 26, 2027
Experience: 1-2 Years’ experience in a similar Accounting position
Posting language: English
Posted: Oct 28, 2026

Original job description

Hotel Arts Group is currently seeking an Accounting Generalist - Accounts Payable & Accounts Receivable Assistant to join our Finance team.

The Accounting Generalist is an entry-level finance role providing accurate, timely accounts payable and event and general invoicing for Hotel Arts Group, including Hotel Arts and Hotel Arts Kensington. Under Intermediate Accountant guidance and established procedures, the role processes supplier invoices, supports payment runs, and issues invoices using approved information. It works with the Events Team to confirm billing details, obtain documentation, and resolve routine discrepancies, maintaining accurate records and professional relationships. The candidate is organized, detail-oriented, comfortable with numbers, and eager to learn.

Key Responsibilities:

Process supplier invoices, expenses, and credits accurately to the appropriate general ledger accounts within payment timelines, with proper documentation and authorization for all departments at Hotel Arts and Hotel Arts Kensington, including Administration, Front Office, Maintenance, Events, and Restaurant outlets
Verify invoices against purchase orders, receiving documents, approved purchases, contracts, and agreed pricing where applicable; investigate quantity, pricing, tax, duplicate-invoice, approval, and receiving discrepancies before payment
Coordinate with department leaders on approvals and invoice issues; monitor workflow and follow up on overdue approvals or missing documentation. Maintain positive supplier relationships, reconcile statements, and resolve account differences
Prepare and support cheque runs and electronic payments within authorization controls, recording disbursements accurately. Process and audit expense reports for policy compliance
Maintain accurate vendor records, payment documents, supporting schedules, and digital and physical files for audit readiness and internal controls. Post routine AP and invoicing entries using manual and computerized systems, maintain balanced ledgers, and reconcile assigned accounts
Identify AP process improvements as invoice automation and electronic workflows are introduced
Issue event, transient, general, and manual invoices for charges not generated automatically, using approved billing details, agreed pricing, and supporting documentation
Confirm billing contacts, charges, deposits, adjustments, and final details with the Events Team. Check customer information, descriptions, amounts, taxes, and payment terms, and accurately reflect deposits and approved credits or adjustments in final invoices
Follow up with Events and Finance on missing information and routine discrepancies; escalate unresolved issues to the Intermediate Accountant. Maintain invoice records and documentation and provide month-end invoice schedules
Support month-end AP accruals, related prepaid entries, reviews, assigned reconciliations, and invoicing schedules; provide supporting schedules for year-end reporting
Ensure AP and invoicing transactions are accurately recorded and classified for financial statements. Provide financial records, internal summaries, and requested statistical, financial, and accounting reports for management review and decision-making
Investigate financial discrepancies and escalate unresolved variances to the Intermediate Accountant; provide assigned AP and invoice support to Accounts Receivable and Finance

Qualifications:

Hotel/Resort experience in an Accounting setting required
1-2 Years’ experience in a similar Accounting position
Proficiency with Opera PMS software required
Highly proficient with Microsoft Office products
Must possess excellent communication skills - both written and verbal
Must have excellent customer service skills
Must be able to work as a team
May be subject to a background check

To learn more about Hotel Arts, please visit our website at: www.hotelarts.ca

Applicants who do not already have legal permission to work in Canada will not be considered.

Please be advised that only candidates selected for an interview will be contacted.

Hotel Arts Group is an Equal Opportunity Employer.

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More about this job

Responsibilities

Process and document supplier invoices, expenses, payments, and customer invoices, while coordinating approvals, resolving routine discrepancies, and maintaining accurate vendor and billing records. Support reconciliations, month-end and year-end reporting, financial schedules, and process improvements, escalating unresolved issues to the Intermediate Accountant.

Requirements

Requires 1–2 years of experience in a similar accounting position and hotel or resort accounting experience. Candidates must be proficient with Opera PMS and Microsoft Office, and have strong communication, customer service, and teamwork skills.

Skills

Accounts Payable
Accounts Receivable
Invoice Processing
Invoice Preparation
General Ledger
Account Reconciliation
Payment Processing
Expense Report Auditing
Financial Recordkeeping
Month-End Close
Financial Reporting
Discrepancy Investigation
Opera PMS
Microsoft Office
Communication
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Accounts Receivable
Supplier Invoices
Event Invoicing
General Invoicing
General Ledger
Purchase Orders
Receiving Documents
Payment Runs
Electronic Payments
Cheque Runs
Expense Reports
Vendor Records
Account Reconciliation
Month-End Accruals
Prepaid Entries
Year-End Reporting
Financial Statements
Internal Controls
Audit Readiness
Opera PMS
Microsoft Office
Invoice Automation
Electronic Workflows
Hotel Accounting
Resort Accounting

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