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Added 1 min ago
CC
Coordinator, Emergency Response
Cameco Corporation
SK · Saskatchewan, Canada
- Full-time
Reporting to the senior coordinator, SHEQ (Safety Health Environment Quality), you will be responsible for the coordination of the Emergency Preparedness and Response Program (EPRP). This…
Added 1 min ago
CT
Inventory Coordinator
Crown Technical Systems
ON · Ontario, Canada
- Full-time
To support our extraordinary teams who build great products and contribute to our growth, we’re looking to add a/an Inventory Coordinator in USA Ontario, Ca.
Added 1 min ago
TS
Content Coordinator
TalentSphere Staffing Solutions
Niagara Falls, ON
- Full-time
Added 1 min ago
GK
Privacy and Health Information Coordinator
Grandview Kids
Ajax, ON
- Contract
Added 1 min ago
HC
Company Product Distribution Coordinator (12 Month Contract)
Honda Canada Inc.
Markham, ON
- Full-time
The CPD (Company Product Distribution) Coordinator works to support the Company Product Distribution group within the Sales & Production Planning Department which includes automobile,…
Added 1 min ago
WC
Full Time Relief Pharmacist - Vancouver Island
Walmart Canada
Nanaimo, BC
- Full-time
Added 1 min ago
MF
Program Development & Operations Coordinator
Muslim Food Bank and Community Services
Richmond, BC
- Part-time
Seniors Home Support Program Development & Operations Coordinator
Added 1 min ago
RA
Facilities Coordinator
Rise Air
Saskatoon, SK
- Full-time
The Facilities Coordinator oversees building operations, maintenance, and facility systems across all company bases, ensuring assets are maintained to a high standard and employees and the…
Added 1 min ago
WC
Relief Pharmacist
Walmart Canada
Waterloo, ON
- Full-time
Added 1 min ago
NP
Coordinator, Maintenance & Projects
Niagara Parks Commission
Niagara Falls, ON
- Full-time
…within established policies, procedures and guidelines the Coordinator, Maintenance and Projects will supervise, organize, schedule and coordinate the assignment of engineering departmental…
Added 1 min ago
OL
Education Coordinator
Oxford Learning Centres Inc.
Winnipeg, MB
- Part-time
…Learning Winnipeg is looking for a dynamic and motivated Education Coordinator to help students find their way to a better school…
Added 1 min ago
PP
Logistics Coordinator
Proforce Personnel
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time
…They’re growing their logistics team and looking for a bilingual coordinator to keep inbound shipments running smoothly from origin to…
Added 1 min ago
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Recruitment Coordinator, Qualico
Qualico
Winnipeg, MB
- Full-time
As the Recruitment Coordinator you keep recruitment activities organized, accurate and moving forward. You will coordinate job postings, administer reference and background checks and…
Added 1 min ago
CH
Summer Internship - Field Service Coordinator
Clean Harbors
Guelph, ON
- Full-time
Collaborating with the Field Service Coordinator and Branch Manager to plan manpower, equipment, and resource requirements.
Added 1 min ago
Marketing Coordinator
Audiokinetic
Montreal, QC
We are looking for a highly organized, proactive, and hands-on Marketing Coordinator to coordinate and execute projects across marketing. This role is for someone who enjoys making things…
Added 1 min ago
O
Human Resources Director- Hybrid- Construction Sector
OpTalent
Toronto, ON · Etobicoke (Islington Avenue), Ontario
- Full-time
Lead, coach and support the HR Business Partner and HR Coordinator, fostering a collaborative, high-performing and service-oriented team.
Added 1 min ago
Global Mobility Coordinator
University of Toronto
Toronto, ON
As the Global Mobility Coordinator, you will act as the main point of contact for all inbound and outbound exchange and study abroad students from UTSC campus and will coordinate and…
Added 16 mins ago
Client Services Technologist
City of Edmonton
AB
…Services Technologist to serve as the primary link and project coordinator for maintenance and technical programs across City-owned and leased facilities. Reporting to the Supervisor of…
Added 16 mins ago
FR
Sales Coordinator
Fraserway RV
Abbotsford, BC
- Full-time
Are you an experienced Sales Coordinator, Service Writer, or administrative professional who thrives in a fast-paced dealership environment?
Added 16 mins ago
Accounts Payable Coordinator
Univar Solutions
Toronto, ON
…plus. This role requires tenacity to review invoices all day. Coordinator will also address carrier inquiries or concerns regarding process or payment and must have phone skills and email…
Added 16 mins ago
BR
Quality Coordinator
BRC Restoration Inc.
Burlington, ON
- Full-time
The Quality Coordinator is responsible for ensuring building construction activities comply with project specifications, codes, and industry standards. This site-based role supports quality…
Added 16 mins ago
F
Parts and Operations Coordinator - Stettler
Foremost
AB · Stettler, AB
- Full-time
Foremost is seeking an organized, detail-oriented individual to join our Stettler operations as a Parts & Operations Coordinator, reporting through the Project Coordination group. The…
Added 16 mins ago
CE
Yard Coordinator
Cooper Equipment Rentals Limited
Ottawa, ON
- Full-time
Added 16 mins ago
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Cook Union
Sunrise Senior Living
Thornhill, ON · Sunrise of Thornhill
- Part-time
Lead food production in the absence of the Dining Services Coordinator
Added 16 mins ago
TC
Retail Store Coordinator Full Time Winners Combo - Strawberry Hills
TJX Companies
Surrey, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…

Hoxton

Workplace Coordinator (Part Time Contract)

Toronto, ON, Canada

Part-time · Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time · Contract
Experience: 3+ years in workplace experience, workplace operations, office management or a related role
Posting language: English
Posted: Oct 26, 2026

Original job description

What We Are Recruiting For

We're looking for a Workplace Coordinator to deliver the day-to-day experience of a client's workplace in Toronto. You'll be on site, upholding the standard we set and working with the client's teams and service partners to keep the experience consistent as the business changes.

Success is measured in outcomes: a workplace that feels deliberate, not accidental, service partners delivering to standard, and people who want to come in.

Worth knowing

Location: Toronto, on-site
Commitment: Approximately 2–3 days per week
Initial term: Through 31 December 2026 (possible, subject to operational requirements)

What You Will Do

Deliver the day-to-day workplace experience, from the first welcome in the morning to closing up at night

Bring the agreed experience model and service standards to life on site, so they're lived in practice, not just written down

Coordinate the service partners responsible for the workplace, including reception, cleaning, security, catering and maintenance, and flag where standards slip

Spot issues early, and fix or escalate them quickly before they affect the people using the space

Be the first point of contact for the client's people on anything workplace related

Look after front of house, visitors and the moments that matter most, from a new joiner's first day to client visits

Work with building management and landlords on access, repairs and building issues, so problems are resolved, not passed around

Support a safe workplace, including fire, first aid and emergency procedures, alongside the client's teams and building management

Coordinate the physical side of moves, desk and space changes, and people joining and leaving

Work with the client's IT team so meeting rooms, AV and workplace technology are ready when people need them

Plan and run events and moments that bring the workplace to life

Track workplace spend and service requests, and keep records up to date

Gather feedback, track how the workplace is used and performing, and report on what needs attention

Support sustainability and wellbeing in the workplace

Act as the on-site point of contact for workplace projects such as refurbishments, moves or exits

Take on any other tasks appropriate to the role, as the needs of the workplace and the business change

What You Bring

3+ years in workplace experience, workplace operations, office management or a related role

Experience working with service partners day to day

A track record of running a welcoming, well-run workplace day to day

Experience running front of house, events and visitor experience

A working knowledge of workplace health and safety in your market

Comfort with workplace technology, and you're quick to pick up new systems

Excellent written and spoken English

About You

Service-minded, with genuine care for the people you look after

You notice the details others walk past

Hands on, and nothing is beneath you

Calm under pressure, and quick to fix things when they go wrong

Proactive, spotting problems before anyone else does

Confident speaking up when something isn't right, with warmth and without ego

You make good calls, and you know when to escalate

Discreet with client information

Confident with technology and AI tools

Happy working in person on site, with some flexibility around events and building works

Nice to Have

A background in hospitality or another client-facing service role

In-house workplace experience at a global business

A health and safety or first aid qualification

Experience supporting office moves, fit-outs or exits

Experience with workplace platforms such as booking, visitor management or helpdesk systems

A second language

Why Hoxton

Hoxton isn't a large consultancy with layers of hierarchy and well-worn playbooks. We're building something different.

In Workplace Environment, you represent Hoxton on site. The standard you hold is the one clients see and the people in the workplace feel.

If you want a predictable role with rigid structures, you won't feel at home here. If you want real responsibility and work that people feel every day, you will.

Recruitment and Candidate Notice

Hoxton will never request payment, fees or financial information from applicants at any stage of the recruitment process.

We don't accept unsolicited CVs from recruitment agencies. Any unsolicited CVs submitted through our website, or sent to Hoxton employees or personal email accounts, will be considered the property of Hoxton and may be used in connection with recruitment without any obligation to the submitting agency.

All legitimate recruitment activity for Hoxton is conducted directly by us or through formally engaged recruitment partners.

Our Recruitment Policy is available at: wearehoxton.com/legal/recruitment-privacy.

Apply About employer

More about this job

Responsibilities

The Workplace Coordinator is responsible for managing the day-to-day office experience, including overseeing service partners and ensuring the workplace environment meets established standards. They act as the primary point of contact for staff and visitors while coordinating facility maintenance, safety protocols, and office events.

Requirements

Candidates must have at least 3 years of experience in workplace operations, office management, or a related hospitality role. Proficiency in workplace technology, health and safety standards, and the ability to work effectively on-site are essential requirements.

Skills

Workplace operations
Office management
Service partner coordination
Front of house management
Visitor experience
Health and safety
Event planning
Vendor management
Building management
Emergency procedures
Workplace technology
Budget tracking
Stakeholder communication
Problem solving
Sustainability
Wellbeing

Visa sponsorship

Not detected in the job text

Keywords

Workplace Coordinator
Office Management
Facilities Management
Hospitality
Vendor Management
Health and Safety
Event Coordination
Visitor Management
Building Maintenance
Sustainability
Wellbeing
Workplace Technology
Client-facing
Operations
Emergency Procedures
Space Planning
Budgeting
Stakeholder Management
First Aid
Refurbishment
On-site
Contractor

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