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Added 12 mins ago
OH
Senior Business Partner, Health Workforce Capacity
Ontario Health | Santé Ontario
Toronto, ON
- Full-time
The Senior Business Partner (SBP), Health Workforce Capacity is a strategic role with the opportunity to influence workforce planning and transformation across Ontario’s health system. The…
Added 12 mins ago
T
Data & AI Alliance Executive
Toast
Toronto, ON
- $130,000 to $165,000 USD / year
- Full-time
Build and drive partner plans and revenue origination strategies that grow top line revenue and market adoption of the firm’s Data & AI solutions
Added 12 mins ago
G
Regional Sales Manager - Canada Central & East
Gallagher
NL · New Chelsea, NL
- Full-time
…opportunities, and position Gallagher as a trusted security technology…
Added 12 mins ago
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Senior HR Generalist
Compass Minerals
Goderich, ON
- Full-time
Partner with hiring managers to identify staffing needs and execute recruiting strategies.
Added 12 mins ago
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Regional Sales Manager - Canada Central & East
Gallagher
St. John's, NL
- Full-time
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Added 12 mins ago
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Regional Sales Manager - Canada Central & East
Gallagher
ON · Ontario, Canada
- Full-time
…opportunities, and position Gallagher as a trusted security technology…
Added 12 mins ago
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Senior Technical Recruiter
LiveKit
Canada
- Full-time
…work impacts the business overall. You'll be a Talent Business Partner to the LiveKit…
Added 12 mins ago
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General Merchandise Team Lead
Walmart Canada
St. Catharines, ON
- Contract
Partner with Coach/People Lead to facilitate performance management and growth conversations for Associates. Supports recruiting and hiring new associates.
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Regional Sales Manager - Canada Central & East
Gallagher
Quebec, QC
- Full-time
…opportunities, and position Gallagher as a trusted security technology…
Added 12 mins ago
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Regional Sales Manager - Canada Central & East
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Labrador City, NL
- Full-time
…opportunities, and position Gallagher as a trusted security technology…
Added 12 mins ago
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(CAN) Front End Team Lead
Walmart Canada
Fort Erie, ON
- Full-time
Partner with Coach/People Lead to facilitate performance management and growth conversations for Associates. Supports recruiting and hiring new associates.
Added 12 mins ago
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Laundry Pickup, Wash & Delivery Partner
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Toronto, ON
- Part-time
Added 12 mins ago
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Medical Oncologist - BC Cancer - Prince George
Provincial Health Services Authority
Prince George, BC
- Full-time
…through both the Provincial Health Services Authority and our partner health authority, Northern Health, at the University Hospital of Northern British Columbia. Canadian Immigration…
Added 12 mins ago
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Coordinator, Mailroom
Walmart Canada
Mississauga, ON
- Full-time
Added 12 mins ago
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(CAN) Front End Team Lead
Walmart Canada
Mississauga, ON
- Full-time
Partner with Coach/People Lead to facilitate performance management and growth conversations for Associates. Supports recruiting and hiring new associates.
Added 12 mins ago
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Marketing Manager B2B
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Montreal, QC
- Full-time
Partner with CRM, Customer Service and Sales on customer lifecycle plans to strengthen relationships, reduce churn and increase AOS.
Added 12 mins ago
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Regional Sales Manager - Canada Central & East
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NB · New Brunswick, Canada
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…opportunities, and position Gallagher as a trusted security technology…
Added 12 mins ago
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Senior Manager - Senior Tech Lead – AI & Technology Transformation
Toast
Montreal, QC
- $103,000 to $190,000 USD / year
- Full-time
Funded learning, certifications and a clear path toward director and partner-track leadership
Added 12 mins ago
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Part-Time Merchandiser
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Sudbury, ON · Greater Sudbury, ON
- Part-time
Coke Canada supplies some of Canada’s favourite beverage brands, and we want to continue to be the leading beverage partner in Canada, creating a better future and delivering optimism by…
Added 12 mins ago
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Front End Team Lead - 1 YEAR TEMP
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Partner with Coach/People Lead to facilitate performance management and growth conversations for Associates. Supports recruiting and hiring new associates.
Added 12 mins ago
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Territory Manager Specialty - Orimed (Eastern Ontario)
JAMP Pharma Group
Toronto, ON
- Full-time
Acting as a trusted business partner within the assigned territory, the Territory Manager is accountable for achieving annual sales objectives through the development and execution of a…
Added 12 mins ago
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Regional Sales Manager - Canada Central & East
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PE · Prince Edward Island, Canada
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…opportunities, and position Gallagher as a trusted security technology…
Added 12 mins ago
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Analyst - Accounts Payable
ProAmpac
Whitby, ON
- Full-time
In this role, you'll partner with our plant operations and Shared Services teams to support accurate and timely invoice processing, financial reconciliations, and reporting. You'll also…
Added 12 mins ago
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(CAN) Leader d'équipe, produits frais
Walmart Canada
Laval, QC
- Full-time
Partner with Coach/People Lead to facilitate performance management and growth conversations for Associates. Supports recruiting and hiring new associates.
Added 12 mins ago
NN
Consumer & Market Intelligence Manager
Nestlé Nespresso SA
Montreal, QC
- Full-time
…competitive data into clear strategic recommendations. As a trusted partner to senior leaders and cross-functional teams, you will help guide business planning, innovation, portfolio,…

Hoxton

Workplace Coordinator (Part Time Contract)

Toronto, ON, Canada

Part-time · Contract

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Applications open in a new tab.

Job details

Job type: Part-time · Contract
Experience: 3+ years in workplace experience, workplace operations, office management or a related role
Posting language: English
Posted: Oct 26, 2026

Original job description

What We Are Recruiting For

We're looking for a Workplace Coordinator to deliver the day-to-day experience of a client's workplace in Toronto. You'll be on site, upholding the standard we set and working with the client's teams and service partners to keep the experience consistent as the business changes.

Success is measured in outcomes: a workplace that feels deliberate, not accidental, service partners delivering to standard, and people who want to come in.

Worth knowing

Location: Toronto, on-site
Commitment: Approximately 2–3 days per week
Initial term: Through 31 December 2026 (possible, subject to operational requirements)

What You Will Do

Deliver the day-to-day workplace experience, from the first welcome in the morning to closing up at night

Bring the agreed experience model and service standards to life on site, so they're lived in practice, not just written down

Coordinate the service partners responsible for the workplace, including reception, cleaning, security, catering and maintenance, and flag where standards slip

Spot issues early, and fix or escalate them quickly before they affect the people using the space

Be the first point of contact for the client's people on anything workplace related

Look after front of house, visitors and the moments that matter most, from a new joiner's first day to client visits

Work with building management and landlords on access, repairs and building issues, so problems are resolved, not passed around

Support a safe workplace, including fire, first aid and emergency procedures, alongside the client's teams and building management

Coordinate the physical side of moves, desk and space changes, and people joining and leaving

Work with the client's IT team so meeting rooms, AV and workplace technology are ready when people need them

Plan and run events and moments that bring the workplace to life

Track workplace spend and service requests, and keep records up to date

Gather feedback, track how the workplace is used and performing, and report on what needs attention

Support sustainability and wellbeing in the workplace

Act as the on-site point of contact for workplace projects such as refurbishments, moves or exits

Take on any other tasks appropriate to the role, as the needs of the workplace and the business change

What You Bring

3+ years in workplace experience, workplace operations, office management or a related role

Experience working with service partners day to day

A track record of running a welcoming, well-run workplace day to day

Experience running front of house, events and visitor experience

A working knowledge of workplace health and safety in your market

Comfort with workplace technology, and you're quick to pick up new systems

Excellent written and spoken English

About You

Service-minded, with genuine care for the people you look after

You notice the details others walk past

Hands on, and nothing is beneath you

Calm under pressure, and quick to fix things when they go wrong

Proactive, spotting problems before anyone else does

Confident speaking up when something isn't right, with warmth and without ego

You make good calls, and you know when to escalate

Discreet with client information

Confident with technology and AI tools

Happy working in person on site, with some flexibility around events and building works

Nice to Have

A background in hospitality or another client-facing service role

In-house workplace experience at a global business

A health and safety or first aid qualification

Experience supporting office moves, fit-outs or exits

Experience with workplace platforms such as booking, visitor management or helpdesk systems

A second language

Why Hoxton

Hoxton isn't a large consultancy with layers of hierarchy and well-worn playbooks. We're building something different.

In Workplace Environment, you represent Hoxton on site. The standard you hold is the one clients see and the people in the workplace feel.

If you want a predictable role with rigid structures, you won't feel at home here. If you want real responsibility and work that people feel every day, you will.

Recruitment and Candidate Notice

Hoxton will never request payment, fees or financial information from applicants at any stage of the recruitment process.

We don't accept unsolicited CVs from recruitment agencies. Any unsolicited CVs submitted through our website, or sent to Hoxton employees or personal email accounts, will be considered the property of Hoxton and may be used in connection with recruitment without any obligation to the submitting agency.

All legitimate recruitment activity for Hoxton is conducted directly by us or through formally engaged recruitment partners.

Our Recruitment Policy is available at: wearehoxton.com/legal/recruitment-privacy.

Apply About employer

More about this job

Responsibilities

The Workplace Coordinator is responsible for managing the day-to-day office experience, including overseeing service partners and ensuring the workplace environment meets established standards. They act as the primary point of contact for staff and visitors while coordinating facility maintenance, safety protocols, and office events.

Requirements

Candidates must have at least 3 years of experience in workplace operations, office management, or a related hospitality role. Proficiency in workplace technology, health and safety standards, and the ability to work effectively on-site are essential requirements.

Skills

Workplace operations
Office management
Service partner coordination
Front of house management
Visitor experience
Health and safety
Event planning
Vendor management
Building management
Emergency procedures
Workplace technology
Budget tracking
Stakeholder communication
Problem solving
Sustainability
Wellbeing

Visa sponsorship

Not detected in the job text

Keywords

Workplace Coordinator
Office Management
Facilities Management
Hospitality
Vendor Management
Health and Safety
Event Coordination
Visitor Management
Building Maintenance
Sustainability
Wellbeing
Workplace Technology
Client-facing
Operations
Emergency Procedures
Space Planning
Budgeting
Stakeholder Management
First Aid
Refurbishment
On-site
Contractor

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