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Added 52 mins ago
P
Human Resources Generalist (Contract - Maternity Leave Cover)
Plasman
Windsor, ON
- $75,000 to $85,000 CAD / year
- Contract
Support all aspects of Health and Safety, working in conjunction with the Health and Safety Coordinator.
Added 6 hours ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
We are fostering a vibrant culture of community, collegiality, and professional growth for our people to ensure we are the best at being better.
Added 9 hours ago
ME
Project Engineer - Electrical Construction
Mass. Electric Construction Co.
Toronto, ON
- Full-time
…mentorship skills? You will have the opportunity to develop the people below you. If this sounds like a match for you, read…
Added 15 hours ago
CH
Occupational, Health and Safety Coordinator
CMH Heli-Skiing & Summer Adventures
AB · Alberta, Canada
- Full-time
The Coordinator, Occupational Health and Safety plays an integral role in supporting the Health and Safety team, as well as the Manager, Occupational Health and Safety, to provide a great…
Added 17 hours ago
M
Marketing Coordinator
Marcon
Vancouver, BC
- $65,000 to $85,000 CAD / year
- Full-time
Many people will spend their lives in a Marcon home, so we have to build it right, every time. Founded in 1985, Marcon is an established real estate company specializing in acquiring,…
Added 18 hours ago
AH
Office Coordinator
Assisting Hands of Ottawa
Ottawa, ON
- $22 to $26 CAD / hour
- Full-time
As our organization continues to grow, we are looking for an experienced, resourceful, and compassionate Office Coordinator who can help strengthen our operations, support our caregivers,…
Added 18 hours ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
We are fostering a vibrant culture of community, collegiality, and professional growth for our people to ensure we are the best at being better.
Added 1 day ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
Position: Administration and Events Coordinator
Added 1 day ago
BC
Material Coordinator (Fabrication) - Industrial West
Bird Construction
Edmonton, AB · Nisku, AB
- Full-time
Material Coordinator (Fabrication) - Industrial WestThis position is based out of our Nisku, AB location.
Added 1 day ago
TS
Christmas Kettle Assistant
The Salvation Army Canada and Bermuda Territory
Smiths Falls, ON · Perth, ON · Mississippi-Rideau Lakes Corps
- Part-time
For more than 130 years, The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church, each year we help…
Added 1 day ago
LC
Athletics & Recreation Coordinator
Lambton College
Sarnia, ON
- Internship
We are fostering a vibrant culture of community, collegiality, and professional growth for our people to ensure we are the best at being better.
Added 1 day ago
Rural Office Clerk - Janvier/Conklin Casual
Regional Municipality of Wood Buffalo
Conklin, AB · AB · Janvier, AB
Department/Branch: Indigenous & Rural Relations, Rural Operations
Added 1 day ago
RS
Radio Traffic Coordinator- 6 Month Contract
Rogers Sports & Media
Vancouver, BC
- Full-time
The Traffic Coordinator is a key member of the Revenue Operations team at Rogers Sports & Media. They support radio sales by ensuring all ads are scheduled and delivered as ordered. The…
Added 1 day ago
S
Client Care Coordinator, Reproductive Mental Health - BC Women’s Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
Client Care Coordinator, Reproductive Mental Health
Added 1 day ago
SS
Operations Coordinator - Security services
Securiguard Services Ltd.
Barrie, ON
- Full-time
We're looking for a full-time Operations Coordinator to join our Onatrio Operations team in Barrie! In this role, you'll play a key part in keeping our operations running efficiently - from…
Added 1 day ago
SH
Coordinator Food Services - NFS
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
The Coordinator – Food Services plans and oversees the operations of patient food services staff, including employee training, evaluation, scheduling and recruitment.
Added 1 day ago
Coordinator Food Services - NFS
Winnipeg Regional Health Authority
Winnipeg, MB
The Coordinator – Food Services plans and oversees the operations of patient food services staff, including employee training, evaluation, scheduling and recruitment.
Added 1 day ago
CH
Assistant Clinic Director – Management Track
CARESPACE Health+Wellness
Cambridge, ON
- Full-time
Leadership development through real clinic operations
Added 1 day ago
ML
MRO Coordinator
Maple Leaf Foods Inc
ON · Hannon, ON
- $47,000 to $69,000 CAD / year
- Part-time
Reporting to the MRO Leader the MRO Coordinator maintains the inventory management and warehousing long-term strategies based on the consequences of equipment failure and the business’…
Added 1 day ago
ML
MRO Coordinator
Maple Leaf Foods Inc
Mississauga, ON
- $47,000 to $69,000 CAD / year
- Part-time
Reporting to the Maintenance Manager the MRO Coordinator maintains the inventory management and warehousing long-term strategies based on the consequences of equipment failure and the…
Added 1 day ago
TC
Home Share Coordinator (Quality Analyst), Full-Time
Taproot Community Support Services
Langley (District), BC · Langley, BC
- Full-time
…We walk alongside about 1,600 children, youth, families, and people with diverse abilities, with revenues exceeding $70…
Added 1 day ago
H
Office Coordinator
hireVouch
Toronto, ON
- Contract
Facilities Operations: Ensures the office space is well maintained, cleaned and organized.
Added 1 day ago
PD
Project Coordinator
Priestly Demolition Inc.
King, ON
- Full-time
…that protect the communities we serve. And when it comes to people, inclusivity isn’t just a value, it’s a promise. We believe great work comes from diverse voices, strong teamwork and a…
Added 1 day ago
V
Maintenance Technician - Industrial Electrician
Vale
Canada
- Full-time
…a robust mining sector, where Vale Base Metals’ integrated operations play a crucial…
Added 1 day ago
V
Construction and Commissioning Lead
Vale
Canada
- Full-time
From utensils to cellphones to satellites, our operations simplify daily life and enhance connectivity. Our metals are integral to life-saving medical equipment and the electric vehicles…

Hoxton

Workplace Coordinator (Part Time Contract)

Toronto, ON, Canada

Part-time · Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Part-time · Contract
Experience: 3+ years in workplace experience, workplace operations, office management or a related role
Posting language: English
Posted: Oct 26, 2026

Original job description

What We Are Recruiting For

We're looking for a Workplace Coordinator to deliver the day-to-day experience of a client's workplace in Toronto. You'll be on site, upholding the standard we set and working with the client's teams and service partners to keep the experience consistent as the business changes.

Success is measured in outcomes: a workplace that feels deliberate, not accidental, service partners delivering to standard, and people who want to come in.

Worth knowing

Location: Toronto, on-site
Commitment: Approximately 2–3 days per week
Initial term: Through 31 December 2026 (possible, subject to operational requirements)

What You Will Do

Deliver the day-to-day workplace experience, from the first welcome in the morning to closing up at night

Bring the agreed experience model and service standards to life on site, so they're lived in practice, not just written down

Coordinate the service partners responsible for the workplace, including reception, cleaning, security, catering and maintenance, and flag where standards slip

Spot issues early, and fix or escalate them quickly before they affect the people using the space

Be the first point of contact for the client's people on anything workplace related

Look after front of house, visitors and the moments that matter most, from a new joiner's first day to client visits

Work with building management and landlords on access, repairs and building issues, so problems are resolved, not passed around

Support a safe workplace, including fire, first aid and emergency procedures, alongside the client's teams and building management

Coordinate the physical side of moves, desk and space changes, and people joining and leaving

Work with the client's IT team so meeting rooms, AV and workplace technology are ready when people need them

Plan and run events and moments that bring the workplace to life

Track workplace spend and service requests, and keep records up to date

Gather feedback, track how the workplace is used and performing, and report on what needs attention

Support sustainability and wellbeing in the workplace

Act as the on-site point of contact for workplace projects such as refurbishments, moves or exits

Take on any other tasks appropriate to the role, as the needs of the workplace and the business change

What You Bring

3+ years in workplace experience, workplace operations, office management or a related role

Experience working with service partners day to day

A track record of running a welcoming, well-run workplace day to day

Experience running front of house, events and visitor experience

A working knowledge of workplace health and safety in your market

Comfort with workplace technology, and you're quick to pick up new systems

Excellent written and spoken English

About You

Service-minded, with genuine care for the people you look after

You notice the details others walk past

Hands on, and nothing is beneath you

Calm under pressure, and quick to fix things when they go wrong

Proactive, spotting problems before anyone else does

Confident speaking up when something isn't right, with warmth and without ego

You make good calls, and you know when to escalate

Discreet with client information

Confident with technology and AI tools

Happy working in person on site, with some flexibility around events and building works

Nice to Have

A background in hospitality or another client-facing service role

In-house workplace experience at a global business

A health and safety or first aid qualification

Experience supporting office moves, fit-outs or exits

Experience with workplace platforms such as booking, visitor management or helpdesk systems

A second language

Why Hoxton

Hoxton isn't a large consultancy with layers of hierarchy and well-worn playbooks. We're building something different.

In Workplace Environment, you represent Hoxton on site. The standard you hold is the one clients see and the people in the workplace feel.

If you want a predictable role with rigid structures, you won't feel at home here. If you want real responsibility and work that people feel every day, you will.

Recruitment and Candidate Notice

Hoxton will never request payment, fees or financial information from applicants at any stage of the recruitment process.

We don't accept unsolicited CVs from recruitment agencies. Any unsolicited CVs submitted through our website, or sent to Hoxton employees or personal email accounts, will be considered the property of Hoxton and may be used in connection with recruitment without any obligation to the submitting agency.

All legitimate recruitment activity for Hoxton is conducted directly by us or through formally engaged recruitment partners.

Our Recruitment Policy is available at: wearehoxton.com/legal/recruitment-privacy.

Apply About employer

More about this job

Responsibilities

The Workplace Coordinator is responsible for managing the day-to-day office experience, including overseeing service partners and ensuring the workplace environment meets established standards. They act as the primary point of contact for staff and visitors while coordinating facility maintenance, safety protocols, and office events.

Requirements

Candidates must have at least 3 years of experience in workplace operations, office management, or a related hospitality role. Proficiency in workplace technology, health and safety standards, and the ability to work effectively on-site are essential requirements.

Skills

Workplace operations
Office management
Service partner coordination
Front of house management
Visitor experience
Health and safety
Event planning
Vendor management
Building management
Emergency procedures
Workplace technology
Budget tracking
Stakeholder communication
Problem solving
Sustainability
Wellbeing

Visa sponsorship

Not detected in the job text

Keywords

Workplace Coordinator
Office Management
Facilities Management
Hospitality
Vendor Management
Health and Safety
Event Coordination
Visitor Management
Building Maintenance
Sustainability
Wellbeing
Workplace Technology
Client-facing
Operations
Emergency Procedures
Space Planning
Budgeting
Stakeholder Management
First Aid
Refurbishment
On-site
Contractor

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