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Added 2 hours ago
R
Bilingual Field Sales Representative (EN-FR) – Heavy Truck Parts
REMQUIP
Montreal, QC
- Other
Visit prospects from a lead list we provide (contacts and locations included): heavy-truck garages, trucking and logistics companies, and fleet managers
Added 9 hours ago
A
Ingénieur éLectrique
Actalent
Montreal, QC
- $50 to $67 CAD / hour
- Contract
…risque darc électrique (arc flash), de mise à la terre et de coordination des dispositifs de…
Added 9 hours ago
SC
Crane & Rigging Supervisor (Vancouver/Coquitlam, BC)
Sterling Crane
Coquitlam, BC
- Full-time
…including job planning, team management, safety compliance, and coordination with other departments to ensure project success. The candidate may be required to operate cranes when not…
Added 11 hours ago
T
Maximo Technical Data Package Analyst
Thales
Mill Bay, BC · Halifax, NS
- Full-time
…updates to technical documentation to reflect the as-supported fleet configuration; and resolve technical discrepancies between engineering drawings and procurement/cataloguing…
Added 12 hours ago
IH
Building Operation Assistant
Interior Health Authority
Kelowna, BC
- Full-time
…receiving, screening, and directing visitors and staff; performing fleet vehicle management functions, and booking meeting…
Added 12 hours ago
FS
Supervisor Route
First Student
Edmonton, AB
- Full-time
Support fuel card administration and vehicle maintenance coordination.
Added 13 hours ago
AT
Civil General Construction Supervisor - Kamloops
Arrow Transportation Systems Inc.
BC
- Other
Arrow has been recognized as a Top Fleet Employer of Distinction, a SmartWay Transport Partner, a BCTA Clean Carrier, a BC Hydro Clean Energy Champion and as a Carrier of Excellence in…
Added 13 hours ago
AT
Class 1 Truck Driver - Long Haul
Arrow Transportation Systems Inc.
Prince George, BC
- Full-time
Effective English communication skills, both verbal and written, for safe work execution, documentation, and coordination with dispatch and site personnel
Added 13 hours ago
T
Electrical, Instrumentation & Controls Engineer
TransAlta
Hanna, AB
- Full-time
Undertake assigned electrical, instrumentation, and controls engineering or multi-discipline projects for the generating fleet.
Added 13 hours ago
PM
Parts Sepcialist
Prime Material Handling Equipment Limited
Saint John, NB
- Full-time
Collaborate closely with the Service team to anticipate upcoming repairs, major jobs, and fleet maintenance requirements.
Added 13 hours ago
T
Maximo Technical Data Package Analyst
Thales
Dartmouth, NS
- Full-time
…updates to technical documentation to reflect the as-supported fleet configuration; and resolve technical discrepancies between engineering drawings and procurement/cataloguing…
Added 13 hours ago
Maintenance Control Planner (Vancouver)
Pacific Coastal Airlines
Richmond, BC
…actions are accomplished within approved time limits. Review Fleet Maintenance tasks forecast and create work packages for all Pacific Coastal maintenance bases and Maintenance Repair…
Added 13 hours ago
DG
Senior Foreman, Meziadin - up to $10,000 in bonuses!
Dawson Group
Stewart, BC
- Full-time
Oversee and manage the fleet of road maintenance equipment to ensure it is well-maintained, safe to operate, and used efficiently on all job sites
Added 14 hours ago
AT
Civil General Construction Supervisor
Arrow Transportation Systems Inc.
BC
- Other
Arrow has been recognized as a Top Fleet Employer of Distinction, a SmartWay Transport Partner, a BCTA Clean Carrier, a BC Hydro Clean Energy Champion and as a Carrier of Excellence in…
Added 14 hours ago
BF
Safety Manager, Special Projects
BC Ferries
Victoria, BC
- Full-time
Working across teams and departments, you’ll bring structure, coordination and momentum to time-sensitive and emergent safety projects. From implementing new initiatives and supporting…
Added 15 hours ago
MH
Crane & Rigging Supervisor (Vancouver/Coquitlam, BC)
Marmon Holdings, Inc.
Coquitlam, BC
- Full-time
…including job planning, team management, safety compliance, and coordination with other departments to ensure project success. The candidate may be required to operate cranes when not…
Added 15 hours ago
OI
Operations Manager
Outhire Inc.
Toronto, ON · North York, ON
- $80,000 to $100,000 CAD / year
- Full-time
Coordinating with the warehouse on fulfillment and booking third-party transportation when the fleet is at capacity
Added 16 hours ago
A
Logistics Coordinator
ATCO
La Prairie, QC
- Full-time
Are you a logistics whiz with a knack for coordination and a passion for the rental space industry and thrive in a fast-paced environment. If so, we want you to be a part of our vibrant…
Added 16 hours ago
BT
Dispatch & Shop Supervisor
Bullet Trade Services
Guelph, ON
- $60,000 to $75,000 CAD / year
- Full-time
Maintain organized records related to inventory, PPE, tools, equipment repairs, and calibration coordination as required.
Added 16 hours ago
T
Senior Software Developer In Test - Python Automation Engineer
Telesat
Ottawa, ON
- Contract
The company’s state-of-the-art Satellite fleet consists of 14 GEO satellites, the Canadian payload on ViaSat-1 and one LEO 3 demonstration satellite. For more information, follow Telesat on…
Added 17 hours ago
BT
Dispatch & Shop Supervisor
Bullet Trade Services
Guelph, ON
- Full-time
Maintain organized records related to inventory, PPE, tools, equipment repairs, and calibration coordination as required.
Added 18 hours ago
HP
Administration, Finance and Operations Coordinator
HR Project Partners Inc.
Labrador City, NL
- Full-time
Governance, Fleet Management and Regulatory Compliance
Added 18 hours ago
I(
Flight Line Crew Member
ITPS (Canada) LTD
North Bay, ON
- Full-time
…and allied air forces. At the core of this operation is our fleet of Aero L-39 Albatros jet trainers, paired with modern simulation and integrated training…
Added 18 hours ago
Transportation planner
Kemira
Brantford, ON
Added 19 hours ago
A
Electrical & Instrumentation Specialist
Airswift
AB · Alberta, Canada
- Contract
We're seeking a Senior Electrical & Instrumentation Specialist to take ownership of a fleet of production and power generation equipment supporting drilling and completions operations…

HR Project Partners Inc.

Administration, Finance and Operations Coordinator

Labrador City, NL, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

HR Project Partners is currently accepting resumes for an Administration,

Finance and Operations Coordinator on behalf of one of our clients. Reporting to the Controller and functionally to the Branch – Operations Manager, the Administration, Finance and Operations Coordinator serves as the organizational hub that keeps the business running efficiently. Operating at the intersection of finance, human resources, logistics, regulatory compliance and operations, this individual plays a critical role in ensuring seamless day-to-day execution while contributing directly to organizational performance and growth.

Beyond administrative support functions, this role influences operational effectiveness, supports decision-making and drives execution in a fast-paced environment where priorities evolve continuously.

This position is located in Labrador City, NL. The duration of the role is 6-months, with the possibility of extension.

Essential Job Functions:

Administrative Leadership

Serve as a trusted partner to leadership by coordinating key administrative functions that support business performance.
Identify opportunities to streamline processes, improve efficiency and strengthen organizational effectiveness.
Coordinate priorities across multiple departments and ensure rigorous follow-up on strategic initiatives.
Maintain high standards of professionalism, discretion and accountability in all areas of responsibility.

Financial Management and Business Administration

Manage accounts payable and receivable invoicing while supporting overall accounting cycle activities.
Monitor administrative processes and verifications to ensure financial accuracy.
Participate in audit preparation and contribute to the maintenance of strong internal controls and governance practices.

Operations and Logistics Coordination

Coordinate employee travel arrangements, accommodations and corporate housing logistics.
Act as the primary liaison between internal teams, clients, suppliers and external partners to ensure operational continuity.
Anticipate operational challenges and implement effective solutions that minimize disruptions and improve efficiency.

Human Resources Administration and Compliance

Coordinate payroll administration and ensure accuracy of employee records and documentation.
Support onboarding activities and oversee administrative aspects related to training, certifications and workforce compliance.
Ensure compliance with client, industry and regulatory requirements, particularly in highly regulated environments.
Maintain the integrity of HR data and workforce management systems.

Governance, Fleet Management and Regulatory Compliance

Coordinate permits, licenses, certifications and regulatory renewals across the organization.
Oversee administrative activities related to fleet management and equipment compliance.
Prepare and submit reports required by government agencies, clients and regulatory authorities.
Ensure organizational compliance with contractual obligations, industry standards and applicable regulations.

Education and Experience Requirements:

Experience in administration, office management, operations coordination or a similar leadership-support role.
Strong understanding of financial administration, payroll processes and business operations.
Ability to manage multiple priorities in a dynamic and fast-changing environment.
Autonomy, sound judgment and strong organizational skills.
Ability to build relationships and work effectively with executives, employees, clients and external stakeholders.
Advanced proficiency with Microsoft Office Suite and business management systems.

Knowledge, Skills, and Attributes:

Results-driven, versatile and action-oriented, the incumbent possesses a strong ability to coordinate and oversee financial, operational, logistical and administrative activities simultaneously. Demonstrating sound judgment and strong business acumen, they can transform complexity into efficiency while contributing to the organization's overall performance and success.
Disciplined, methodical and highly organized, the incumbent is recognized for their rigor in managing priorities, optimizing processes and meeting commitments and deadlines. They ensure the effective stewardship of resources while maintaining the smooth execution of day-to-day operations and delivering high-quality results.
A true business partner, the incumbent excels at building collaborative relationships, fostering teamwork and engaging stakeholders at all levels of the organization. Autonomous, proactive and solution-oriented, they demonstrate professionalism, accountability and discretion in all aspects of their work.
With an operational mindset and a comprehensive understanding of organizational challenges, the incumbent acts as a catalyst for operational excellence and continuous improvement. They contribute to achieving business objectives by aligning administrative and operational functions with organizational priorities and long-term goals.
Furthermore, the incumbent embraces the organization’s values of ethics, integrity and excellence. As a strong ambassador of its culture and values, they are committed to continuously improving efficiency, quality and performance in everything they do, while contributing positively to the organization's growth and success

How to Apply:

When submitting your application to HR Project Partners for this opportunity, please submit a PDF version and clearly state the job title for which you are applying.

About Us:

HR Project Partners Inc. (HRPP) is a Human Resources consulting company offering various services in Human Resources, both to individuals and to companies. One of those services is recruitment for companies on a provincial and national basis.

HR Project Partners is an equal opportunity employer.

Please apply directly to this job posting. For questions regarding the position, please feel free to email resume@hrproject.ca. While HR Project Partners appreciates all applications we receive, we advise that only candidates under consideration will be contacted.

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More about this job

Responsibilities

Coordinate administrative, financial, human resources, logistics, and operational activities to support efficient day-to-day business execution. Manage invoicing, payroll administration, travel and fleet logistics, regulatory compliance, reporting, and process improvements while supporting leadership and internal and external stakeholders.

Requirements

Candidates should have experience in administration, office management, operations coordination, or a similar leadership-support role, with a strong understanding of financial administration, payroll, and business operations. The role requires advanced proficiency with Microsoft Office and business management systems, sound judgment, strong organization, autonomy, and the ability to manage competing priorities and build effective stakeholder relationships.

Skills

Administrative Leadership
Financial Administration
Accounts Payable and Receivable
Payroll Administration
Operations Coordination
Logistics Coordination
Travel and Accommodation Coordination
Regulatory Compliance
Fleet Management
Audit Preparation
Internal Controls
Process Improvement
Microsoft Office
Business Management Systems
Workforce Compliance

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Accounts Receivable
Accounting Cycle
Payroll Administration
Audit Preparation
Internal Controls
Governance
Employee Records
Onboarding
Training Administration
Certifications
Workforce Compliance
Travel Coordination
Corporate Housing
Fleet Management
Permits
Licenses
Regulatory Renewals
Regulatory Reporting
Contractual Compliance
Microsoft Office Suite
Business Management Systems
Process Improvement
Financial Accuracy
Operations Coordination

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