Administration, Finance and Operations Coordinator

HR Project Partners is currently accepting resumes for an Administration,

Finance and Operations Coordinator on behalf of one of our clients. Reporting to the Controller and functionally to the Branch – Operations Manager, the Administration, Finance and Operations Coordinator serves as the organizational hub that keeps the business running efficiently. Operating at the intersection of finance, human resources, logistics, regulatory compliance and operations, this individual plays a critical role in ensuring seamless day-to-day execution while contributing directly to organizational performance and growth.

Beyond administrative support functions, this role influences operational effectiveness, supports decision-making and drives execution in a fast-paced environment where priorities evolve continuously.

This position is located in Labrador City, NL. The duration of the role is 6-months, with the possibility of extension.

Essential Job Functions:

Administrative Leadership

• Serve as a trusted partner to leadership by coordinating key administrative functions that support business performance.
• Identify opportunities to streamline processes, improve efficiency and strengthen organizational effectiveness.
• Coordinate priorities across multiple departments and ensure rigorous follow-up on strategic initiatives.
• Maintain high standards of professionalism, discretion and accountability in all areas of responsibility.

Financial Management and Business Administration

• Manage accounts payable and receivable invoicing while supporting overall accounting cycle activities.
• Monitor administrative processes and verifications to ensure financial accuracy.
• Participate in audit preparation and contribute to the maintenance of strong internal controls and governance practices.

Operations and Logistics Coordination

• Coordinate employee travel arrangements, accommodations and corporate housing logistics.
• Act as the primary liaison between internal teams, clients, suppliers and external partners to ensure operational continuity.
• Anticipate operational challenges and implement effective solutions that minimize disruptions and improve efficiency.

Human Resources Administration and Compliance

• Coordinate payroll administration and ensure accuracy of employee records and documentation.
• Support onboarding activities and oversee administrative aspects related to training, certifications and workforce compliance.
• Ensure compliance with client, industry and regulatory requirements, particularly in highly regulated environments.
• Maintain the integrity of HR data and workforce management systems.

Governance, Fleet Management and Regulatory Compliance

• Coordinate permits, licenses, certifications and regulatory renewals across the organization.
• Oversee administrative activities related to fleet management and equipment compliance.
• Prepare and submit reports required by government agencies, clients and regulatory authorities.
• Ensure organizational compliance with contractual obligations, industry standards and applicable regulations.

Education and Experience Requirements:

• Experience in administration, office management, operations coordination or a similar leadership-support role.
• Strong understanding of financial administration, payroll processes and business operations.
• Ability to manage multiple priorities in a dynamic and fast-changing environment.
• Autonomy, sound judgment and strong organizational skills.
• Ability to build relationships and work effectively with executives, employees, clients and external stakeholders.
• Advanced proficiency with Microsoft Office Suite and business management systems.

Knowledge, Skills, and Attributes:

• Results-driven, versatile and action-oriented, the incumbent possesses a strong ability to coordinate and oversee financial, operational, logistical and administrative activities simultaneously. Demonstrating sound judgment and strong business acumen, they can transform complexity into efficiency while contributing to the organization's overall performance and success.
• Disciplined, methodical and highly organized, the incumbent is recognized for their rigor in managing priorities, optimizing processes and meeting commitments and deadlines. They ensure the effective stewardship of resources while maintaining the smooth execution of day-to-day operations and delivering high-quality results.
• A true business partner, the incumbent excels at building collaborative relationships, fostering teamwork and engaging stakeholders at all levels of the organization. Autonomous, proactive and solution-oriented, they demonstrate professionalism, accountability and discretion in all aspects of their work.
• With an operational mindset and a comprehensive understanding of organizational challenges, the incumbent acts as a catalyst for operational excellence and continuous improvement. They contribute to achieving business objectives by aligning administrative and operational functions with organizational priorities and long-term goals.
• Furthermore, the incumbent embraces the organization’s values of ethics, integrity and excellence. As a strong ambassador of its culture and values, they are committed to continuously improving efficiency, quality and performance in everything they do, while contributing positively to the organization's growth and success

How to Apply:

When submitting your application to HR Project Partners for this opportunity, please submit a PDF version and clearly state the job title for which you are applying.

About Us:

HR Project Partners Inc. (HRPP) is a Human Resources consulting company offering various services in Human Resources, both to individuals and to companies. One of those services is recruitment for companies on a provincial and national basis.

HR Project Partners is an equal opportunity employer.

Please apply directly to this job posting. For questions regarding the position, please feel free to email resume@hrproject.ca. While HR Project Partners appreciates all applications we receive, we advise that only candidates under consideration will be contacted.