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HSE Integrated Ltd

Payroll Specialist

Calgary, AB, Canada

Job type: Full-time
Apply by: Mar 24, 2027
Experience: Minimum 5 years of progressive full-cycle Canadian payroll experience.
Posting language: English
Posted: Sep 25, 2026

Apply About employer

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Original job description

The Payroll Specialist is responsible for the accurate and timely administration of full-cycle payroll operations for a multi-provincial workforce across Canada. This role serves as a subject matter expert in payroll legislation, payroll systems, benefits administration, and payroll compliance while supporting continuous improvement initiatives within the payroll function.

In addition to processing payroll, the Payroll Specialist provides day-to-day technical guidance, coaching, and mentorship to payroll team members, assisting with knowledge transfer, process improvements, and quality assurance activities. This position acts as a key resource to employees, managers, Human Resources, and Finance while ensuring compliance with applicable federal and provincial legislation.

The Payroll Specialist does not have direct supervisory responsibility but is expected to provide leadership, expertise, and support to less experienced payroll staff.

This position is located downtown Calgary, and is an in office position.

Key Responsibilities

Payroll Administration

Process accurate and timely full-cycle payroll for approximately 400+ employees across multiple provinces and jurisdictions.
Process weekly and bi-weekly payrolls for hourly and salaried employees, including unionized employee groups.
Audit payroll transactions, timecards, earnings, deductions, taxable benefits, and payroll adjustments.
Review and validate imported timekeeping data prior to payroll processing.
Ensure payroll changes are supported by appropriate approvals and documentation.
Process employee status changes including hires, terminations, transfers, promotions, leaves of absence, and pay adjustments.
Issue and maintain Records of Employment (ROEs) in accordance with Service Canada requirements.
Assist with payroll close activities and balancing procedures.

Compliance & Legislative Administration

Ensure payroll practices comply with all applicable federal and provincial legislation.
Maintain compliance with:
Income Tax Act, Canada Pension Plan (CPP), Employment Insurance (EI)
Provincial Employment Standards, Workers' Compensation requirements (multi-provincial) and Union collective agreement obligations
Process and remit garnishments, third-party deductions, and statutory remittances.
Support internal and external payroll audits.
Maintain payroll records in accordance with legislative retention requirements.

Payroll Reconciliations & Reporting

Reconcile payroll accounts and third-party remittance reports.
Assist with monthly, quarterly, and annual payroll reporting requirements.
Support year-end processing activities including:
-T4 preparation, Taxable benefit reconciliation, Payroll balancing and annual reporting
Analyze payroll discrepancies and implement corrective actions.
Generate payroll reports for Finance, HR, and operational leaders as required.

Benefits Administration

Administer group benefit enrollments, changes, and terminations.
Review payroll impacts of benefit deductions and taxable benefits.
Liaise with benefit providers regarding employee inquiries and eligibility changes.
Assist with benefit audits and reconciliations.

Subject Matter Expertise & Team Support

Serve as a payroll subject matter expert for payroll systems, legislation, and internal processes.
Provide coaching, training, and mentorship to Payroll Administrators and other payroll team members.
Review work completed by junior team members and provide constructive feedback.
Assist in onboarding and cross-training new payroll staff.
Promote payroll best practices and standard operating procedures.
Support workload balancing within the payroll team during peak processing periods.
Act as a resource for troubleshooting payroll issues and escalated employee inquiries.

Systems & Continuous Improvement

Maintain strong working knowledge of ADP Workforce Now and related payroll systems.
Identify opportunities to improve payroll processes, controls, efficiency, and service delivery.
Participate in payroll system upgrades, testing, implementations, and process optimization projects.
Develop and maintain payroll procedures and process documentation.

Additional Responsibilities

Participate in special payroll, HR, and Finance projects.
Maintain confidentiality of employee and payroll information.
Perform other payroll-related duties as assigned by the Payroll Manager.

Qualifications

Education & Professional Certification

Payroll Compliance Practitioner (PCP) designation required.
Payroll Leadership Professional (PLP) designation considered a strong asset.
Post-secondary education in Payroll, Accounting, Finance, Business Administration, or Human Resources is preferred.

Experience

Minimum 5 years of progressive full-cycle Canadian payroll experience.
Experience processing multi-provincial payroll.
Experience supporting unionized payroll environments.
Experience administering employee benefits programs.
Experience with year-end payroll processing and reconciliations.
Experience providing coaching, training, or mentorship to team members.
Experience working within a high-volume payroll environment.

Technical Skills

Pivot Tables, XLOOKUP/VLOOKUP, Conditional Formatting, Reconciliation and audit functions

Advanced knowledge of ADP Workforce Now.
Strong understanding of Canadian payroll legislation.
Advanced Microsoft Excel skills including:
-Pivot Tables, XLOOKUP/VLOOKUP, Conditional Formatting,
-Reconciliation and audit functions
Experience working with HRIS and payroll systems.

Apply About employer

More about this job

Responsibilities

Process and reconcile full-cycle payroll for a multi-provincial workforce, ensuring accurate payments, statutory remittances, benefits administration, reporting, and compliance with Canadian legislation. Provide payroll expertise, coaching, and quality assurance to team members while supporting system improvements, audits, and employee inquiries.

Requirements

Requires a Payroll Compliance Practitioner (PCP) designation and at least five years of progressive Canadian full-cycle payroll experience, including multi-provincial and unionized payroll, benefits, and year-end processing. Advanced ADP Workforce Now and Excel skills, knowledge of Canadian payroll legislation, and experience coaching or mentoring team members are required; post-secondary education is preferred and a Payroll Leadership Professional (PLP) designation is an asset.

Skills

Full-Cycle Payroll Processing
Multi-Provincial Payroll
Canadian Payroll Legislation
ADP Workforce Now
Advanced Microsoft Excel
Payroll Reconciliation
Payroll Auditing
Benefits Administration
Unionized Payroll
Year-End Payroll Processing
Payroll Reporting
Payroll Compliance
Coaching and Mentorship
Process Improvement
HRIS Systems
Employee Records of Employment

Visa sponsorship

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Keywords

Payroll Compliance Practitioner (PCP)
Payroll Leadership Professional (PLP)
ADP Workforce Now
Microsoft Excel
Pivot Tables
XLOOKUP
VLOOKUP
Conditional Formatting
HRIS
Full-Cycle Payroll
Multi-Provincial Payroll
Unionized Payroll
Canadian Payroll Legislation
Income Tax Act
Canada Pension Plan (CPP)
Employment Insurance (EI)
Employment Standards
Workers' Compensation
Collective Agreements
Records of Employment (ROEs)
T4 Preparation
Taxable Benefits
Payroll Reconciliation
Payroll Audits
Benefits Administration
Statutory Remittances
Garnishments
Payroll Reporting
Timekeeping Data
Process Improvement

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