office administrator
- New Westminster, BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Overview
Languages
English
Education
5 years or more
On site
Work must be completed at the physical location. There is no option to work remotely.
Asset languages
Tasks
Computer and technology knowledge
Transportation/travel information
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees
Languages
English
Education
- Bachelor's degree
5 years or more
On site
Work must be completed at the physical location. There is no option to work remotely.
Asset languages
- Vietnamese
Tasks
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Oversee and co-ordinate office administrative procedures
- Advise customers on work performed and future repair requirements
- Administrative and office activities
- Oversee payroll administration
- Write routine business and government correspondence
- Type and proofread correspondence, forms and other documents
- Schedule and confirm appointments
- Schedule staff
- Schedule work assignments
- Prepare project schedules
- Prepare purchase orders
- Prepare expense and income reports
- Perform administrative tasks
- Perform basic bookkeeping tasks
- Negotiate with suppliers for the provision of materials and supplies
- Manage landscaping projects
- Maintain registration systems, records and files
- Maintain financial and personnel records
- Perform general office duties
- Document and prepare invoices and work orders
- Provide customer service
- Prepare price quotations
- Co-ordinate and schedule activities
- Order office supplies and maintain inventory
- Conduct site visits to gather relevant information
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Prepare and key in correspondence and legal documents
- Assist in preparing estimates, schedules, specifications and reports
- Schedule activities
- Review work orders
- Document customers’ requirements for projects
- Complete administrative duties
Computer and technology knowledge
- Adobe Photoshop
- Spreadsheet
- Accounting software
- MS Excel
- MS Office
- MS Outlook
- MS Word
- Project coordination
- Project planning
- Landscaping
- Contracts
Transportation/travel information
- Own transportation
- Willing to travel
- Willing to travel regularly
- Valid driver's licence
- Ability to work independently
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Integrity
- Team player
This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:
Support for newcomers and refugees
- Offers mentorship programs that pair newcomers and/or refugees with experienced employees
- Provides awareness training to employees to create a welcoming work environment for youth
- Provides awareness training to employees to create a welcoming work environment for Veterans
- Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers
- Provides staff with awareness training to create a welcoming work environment for mature workers
More about this job
Responsibilities
Oversee office administration, including procedures, priorities, scheduling, payroll, records, supplies, budgets, and general office services. Coordinate projects and supplier activities, prepare business documents and reports, and provide customer service.
Requirements
A bachelor's degree and at least five years of experience are specified. The role requires strong communication, organization, time management, attention to detail, and the ability to work independently under pressure; a valid driver's licence, own transportation, and willingness to travel regularly are also listed.
Skills
- Administrative Procedures
- Office Coordination
- Budgeting
- Inventory Control
- Payroll Administration
- Bookkeeping
- Project Coordination
- Project Planning
- Scheduling
- Supplier Negotiation
- Customer Service
- Recordkeeping
- Report Preparation
- Invoice Preparation
- Microsoft Office
- Adobe Photoshop
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
- Customer Service & Support
Keywords
- Administrative Procedures
- Office Administration
- Office Services
- Operating Budgets
- Inventory Control
- Payroll Administration
- Bookkeeping
- Project Coordination
- Project Planning
- Landscaping
- Contracts
- Purchase Orders
- Expense Reports
- Income Reports
- Invoices
- Work Orders
- Customer Service
- Scheduling
- Supplier Negotiation
- Financial Records
- Personnel Records
- Adobe Photoshop
- Spreadsheets
- Accounting Software
- Microsoft Excel
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Vietnamese
- Valid Driver's Licence