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Added 10 mins ago
A
Senior Wealth Advisor | Financial Planner - Partner - Mainstreet Credit Union
Aviso
Sarnia, ON
- Full-time
Proven networking, relationship building, client acquisition and asset gathering abilities
Added 13 mins ago
T
Executive Producer - Thinkingbox
Thinkingbox
Toronto, ON
- Full-time
Hi! We’re Thinkingbox, the brief to built agency. Creating innovative digital, experiential, social, and content, we partner with leading brands across industries like sports, gaming,…
Added 13 mins ago
Quality Manager
FCC Canada
Toronto, ON
…and Systems (SRS). Scarborough Transit Connect (STC) is the partner for the development…
Added 13 mins ago
Manager, Loyalty & Partnership Infrastructure
Scotiabank
Toronto, ON
Lead the attestation and reconciliation process from Operations and Technology end to support Partner invoice payment
Added 13 mins ago
C
Bilingual Sales Associate, Apartments.com - Toronto, Ontario
CoStar
Toronto, ON
- Full-time
As an Apartments.com Sales Associate, you will be part of a dynamic team that operates as a strategic digital marketing partner to the Multifamily industry. Through engaging sales…
Added 13 mins ago
C
Administrative Assistant
CIBC
Nanaimo, BC
- Full-time
…work closely with the team of Advisors as they plan and manage client investments. You’ll play a key part in supporting and servicing high net worth client accounts. You’ll provide ongoing…
Added 13 mins ago
C
Associate, Commercial Banking
CIBC
Burlington, ON · Hamilton, ON
- Full-time
You will join CIBC’s Commercial Banking team to provide support to account teams through client acquisition, relationship management and credit management processes as well as providing…
Added 13 mins ago
B
VP, Portfolio Manager, Quantitative Investment
BMO
Toronto, ON · FCP
- Full-time
Represent our process to internal and external clients: educate internal sales and client service teams, meet with existing and potential clients in the institutional and retail channels,…
Added 13 mins ago
B
Senior Manager, Expatriate Tax Services
BDO
Montreal, QC
- Full-time
Work closely with the Partner in charge of the practice to develop and support the team
Added 13 mins ago
B
Facility Manager III - Future Opportunities
BGIS
Vancouver, BC
- Full-time
Builds strong relationships with end users and is a trusted partner with the assigned line of business/client.
Added 28 mins ago
M
Technician, ease Cloud Accounting Services
MNP
Markham, ON
- Full-time
Set up client files and assist with the completion of budgets and administrative planning
Added 28 mins ago
R
Gestionnaire de programme senior, Stratégie commerciale des nouveaux produits | Senior Program Manager, New Product Commercial Strategy
RTX
Longueuil, QC
- Full-time
…marchés. Cela conduit à la nécessité d'un leadership du service client pour une entrée en service réussie de ces nouveaux…
Added 28 mins ago
NC
Housing Support Worker
Neighbours Community Homes
Toronto, ON
- Full-time
Collaborate with partner service providers and coordinate care and system navigation for housing stability.
Added 28 mins ago
NC
Housing Support Worker
Neighbours Community Homes
Canada
- Full-time
Collaborate with partner service providers and coordinate care and system navigation for housing stability.
Added 28 mins ago
PG
Senior Content Writer
Publicis Groupe Holdings B.V
Toronto, ON
- Full-time
…social strategists, contentcreators, and creative directors.• Partner with Social Content Creators & Social Producers to help execute approved concepts,where required.• Craft unique,…
Added 43 mins ago
IG
Marketing Coordinator
Informa Group Plc.
Toronto, ON
- Full-time
…executing marketing campaigns designed to grow target audiences and client databases, secure consent to market, and encourage prospects to engage with relevant Informa content. You will…
Added 43 mins ago
RB
Client Advisor
Royal Bank of Canada
Swan River, MB
- Full-time
…champion the RBC brand and drive business by supporting new client acquisition and deepening existing relationships. If you have the self-motivation to deliver exceptional customer service…
Added 43 mins ago
Senior Manager, Product Marketing Strategy, Planning and Delivery, Canadian Banking
Scotiabank
Toronto, ON
Contributes in plans and briefs a deep understanding of Bank-wide and business partner needs, ensuring full buy-in (agreement) and participation of multiple business, channel, and marketing…
Added 43 mins ago
OT
Lead Cloud Applications Administrator
Open Text Corporation
Mississauga, ON · Richmond Hill, ON · Waterloo, ON
- Other
…culture. As a member of our team, you will have the opportunity to partner with the most highly regarded companies in the world, tackle complex issues, and contribute to projects that shape…
Added 43 mins ago
S
Vice-président(e) régional(e), Ventes – Québec et Atlantique /Regional Vice President Sales-Quebec and Atlantic Region
Sedgwick
Quebec, QC · CAN-Québec City
- Full-time
…d’affaires au moyen d’un système de gestion de la relation client (CRM), en maintenant des prévisions de ventes exactes, un suivi rigoureux de l’évolution des occasions d’affaires et des…
Added 43 mins ago
A
Associate Creative Director
Accenture
Toronto, ON
- Full-time
…and campaign, content and channel orchestration. With strong client relationships and deep industry expertise, we help our clients operate at the speed of life through the unlimited…
Added 57 mins ago
RE
Data Scientist
Rodan Energy Solutions Inc.
Mississauga, ON
- Full-time
Product Market Fit: With a 98% client retention rate and consistent YOY growth, Rodan has built a reputation for delivering trusted, long-term partnerships with industry leaders.
Added 57 mins ago
CI
Claims Specialist
Cowan Insurance Group
Cambridge, ON
- Full-time
Critical thinker with strong client advocacy, negotiation, problem-solving, and conflict-resolution skills
Added 57 mins ago
TC
Data & Analytics Solutions Architect
Tata Consultancy Services
Toronto, ON
- $110,000 to $130,000 CAD / year
- Full-time
TCS has been serving the Canadian marketplace for more than 35 years and today is the technology partner of choice for many of the country's leading organizations. As one of the largest IT…
Added 57 mins ago
MR
Senior Solutions Engineer
Metrics Recruitment
Vancouver, BC · Greater Vancouver, BC
- $115,000 to $140,000 CAD / year
- Full-time
Our client is a Vancouver-headquartered enterprise software company that sits at the intersection of banking and business software. Their platform lets major banks offer treasury and…

HUB International

Executive Assistant

Vancouver, BC, Canada

Apply About employer

Applications open in a new tab.

Job details

Pay: The expected salary range for this position is $75,000 to $85,000 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level.
Job type: Full-time
Experience: 1-3 years of experience in a similar role supporting executives or senior leaders
Posting language: English
Posted: Oct 7, 2026

Original job description

A path for every ambition.

At HUB, we believe the best work happens when people are given real space to grow and then given the autonomy to exercise it. We power progress and protect ambition: for the clients who count on us, and equally for the people who make that possible every day.

We’re creative thinkers and determined doers, guided by values that show up in how we work together: with empathy, adaptability, accountability and a genuine commitment to one another’s success. We foster bold ideas, celebrate curiosity and share what we know. Because when people grow, the work they do grows with them.

Our purpose is deeply human: to help people navigate the world on their terms, at their speed, toward their future. We hold that same commitment to the people building careers here.

Whether you’re starting out or leveling up, you’ll find the resources to evolve, the support to take on more and a team ready to back you at every stage.

Your ambition has a home here.

Position Summary:

The Executive Assistant provides high-level administrative and event coordination support to the incoming President, Chief Sales Officer and Executive Management Team.

This is an 18-month contract role is ideal for someone who thrives in a fast-paced, ever-changing environment and can confidently juggle multiple priorities with calm, precision, and attention to detail. You are proactive by nature, anticipating needs and preventing issues before they arise. When challenges do occur, you assess situations quickly and take a thoughtful, solutions-focused approach.

Responsibilities:

Maintain calendars & work schedules
Prepare travel schedules, book travel arrangements, and make reservations for hotels, restaurants, car rentals & car services as need be.
Help coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
- Source and book venues, transportation options, and all other event needs
- Coordinate & manage client and employee gifting
- Coordinate and order catering for multiple office events/meetings
Meeting Coordination and Management (On-site and Off-site)
- Schedule, plan and organize meetings
- Set up and take down meeting rooms
- Prepare meeting agendas, minutes
Convert data to visual presentations (PowerPoint, Word, Excel)
Prepare Minutes for confidential Executive meetings
Provide administrative support as required for day-to-day business operations or special projects
Expense management and submissions
Other duties and responsibilities as assigned

Skills, Characteristics & Qualifications

1-3 years of experience in a similar role supporting executives or senior leaders
Proven ability to handle sensitive and confidential information with discretion and professionalism
Strong organizational skills with the ability to prioritize effectively in a fast-paced environment
Highly detail-oriented with a strong focus on accuracy and follow-through
Excellent interpersonal skills, with the ability to build strong working relationships
Strong verbal and written communication skills
Tech-savvy with proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), including experience with pivot tables, VLOOKUPs, and Excel formulas
Comfortable using, or open to learning, AI tools to support day-to-day work and improve efficiency

The expected salary range for this position is $75,000 to $85,000 and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages which could include extended health benefits, disability insurance, RRSP matching, paid-time-off benefits, and eligible bonuses, and commissions for some positions.

If this sounds like a place you want to be or want to talk to us about the role and opportunities, contact us or apply now. To find associated positions at our HUB simply search myHUBbc as a keyword in the search bar on our careers page!

What we offer you

We invest in your growth. HUB offers structured training, licensing support and ongoing development opportunities designed to accelerate your career.

Competitive pay with comprehensive health benefits, retirement savings matching and company-paid life and disability plans
Generous paid time off, paid parental leave and a wellbeing program designed to support real work/life balance
A collaborative, high-performing culture with meaningful engagement, community impact through HUB Gives and genuine room to grow your career
Inserted bullet information here

The HUB difference

HUB International is one of North America’s largest insurance brokers, delivering risk management, insurance, employee benefits, retirement and wealth management solutions to businesses and individuals across the United States and Canada - through locally led teams backed by national expertise, giving you the agility of a local partner and the reach of a global organization.

We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides high-level administrative and event coordination support to the President, Chief Sales Officer, and Executive Management Team. Responsibilities include managing calendars, coordinating travel, organizing meetings, and handling expense submissions.

Requirements

Candidates should have 1-3 years of experience in a similar executive support role and possess strong organizational and communication skills. Proficiency in Microsoft Office, including advanced Excel functions, is required along with the ability to handle confidential information.

Skills

Calendar management
Travel coordination
Event planning
Expense management
Meeting coordination
Microsoft Office
Outlook
Word
Excel
PowerPoint
Pivot tables
VLOOKUPs
Communication skills
Organizational skills
Detail-oriented
AI tools

Benefits

Extended health benefits
Disability insurance
RRSP matching
Paid time off
Paid parental leave
Wellbeing program
Life insurance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Event Coordination
Calendar Management
Travel Arrangements
Expense Management
Microsoft Office
Outlook
Word
Excel
PowerPoint
Pivot Tables
VLOOKUPs
AI Tools
Insurance
Risk Management
Employee Benefits
Retirement Planning
Wealth Management
Contract Role
Hybrid Working
Professionalism
Confidentiality
Logistics
Data Visualization

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