Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Sep 29, 2026

Hiring at a glance

View jobs

Open jobs: 4,521
Employers: 2,094

Advertised starting pay

Average starting payCAD / year: $71,713Across 308 listings
Average starting payCAD / hour: $26.33Across 160 listings
Average starting payUSD / year: $88,033Across 15 listings
Average starting payCAD / month: $4,971Across 14 listings
Average starting payUSD / hour: $19.38Across 13 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%48 listings
Hybrid: 16%706 listings
On-site: 83%3,739 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (275), HealthCareersInSask.ca (71), Chartwell (46).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 14 days ago
Executive Assistant
ProFit Executive Search
Toronto, ON · Greater Toronto Area, Canada
$100,000 to $120,000 CAD / year
Full-time
…Operating as a trusted partner and extension of the executive office, the ideal candidate will possess a high degree of emotional intelligence, exceptional organizational skills, and an…
Added 14 days ago
Supply Chain Manager - Calgary, AB
Upstream Data Inc.
Calgary, AB
Full-time
Added 15 days ago
Administrative Assistant
Aston Carter
Kelowna, BC
$22 CAD / hour
Contract
Added 15 days ago
Administrative Assistant
Aston Carter
Kelowna, BC
$22 CAD / hour
Contract
Added 15 days ago
Inventory Management Analyst
Imperial Brady
Joliette, QC · Montreal, QC · Anjou, QC
Added 18 days ago
Materials Coordinator
Industrial Electric Manufacturing
Surrey, BC
Added 14 days ago
Executive Assistant
Randstad Canada
Toronto, ON
$75,000 to $85,000 CAD / year
Full-time
Added 15 days ago
Regional Office Manager
Government of Alberta
Hinton, AB
Added 14 days ago
Executive Assistant – IL
TNG Community Services
Toronto, ON
Full-time
Added 14 days ago
Executive Assistant
School District No. 40 New Westminster
New Westminster, BC
Full-time
…District’s Senior Management Team (the Team) located at the District Office…
Added 14 days ago
Office Assistant
Verismo Health
Port Perry, ON
Full-time
Added 15 days ago
Security Manager
GeoSpectrum Technologies, Inc
Dartmouth, NS
Full-time
Added 14 days ago
Administrative Coordinator
FTAI Aviation LLC
Montreal, QC
Full-time
Added 14 days ago
Administrative Assistant
BOREA CONSTRUCTION
Levis, QC
Full-time
Added 14 days ago
Contract Manager
Minto
Toronto, ON
Full-time
Added 15 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Porcupine Plain, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused
Added 14 days ago
Used and Rental Equipment Manager
Toromont Cat
Vaughan, ON
Full-time
Added 15 days ago
Managing Director, Data Product Lead - COO Group
Royal Bank of Canada
Toronto, ON
Full-time
Added 14 days ago
Adjoint administratif ou adjointe administrative- EN
IAMGOLD Corporation
Quebec, QC
Full-time
Added 14 days ago
Executive Assistant
Humaniti
Markham, ON
Full-time
Added 14 days ago
#26-36 Administrative Assistant
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
Full-time
Added 14 days ago
Executive Assistant to the CEO
UNIPRO LTD
High Level, AB
Full-time
Added 14 days ago
Sr. Contract Administrator
TES The Employment Solution
Toronto, ON · North York, ON
$70 to $100 CAD / hour
Contract
Location: North York, ON (Hybrid, 2-3 days in-office)
Added 14 days ago
Office Clerk
Ricoh USA, Inc.
Vancouver, BC
Full-time
Sorting and distribution of mail and office supplies, including interoffice, couriers and overnight mail
Added 14 days ago
Managing Director, Data Product Lead - COO Group
RBC
Toronto, ON
Full-time

Humaniti

Executive Assistant

Markham, ON, Canada

Job type: Full-time
Apply by: Oct 14, 2026
Experience: 5+ years in an Executive Assistant (or equivalent) role supporting senior leaders; nonprofit/INGO experience is an asset.
Posting language: English
Posted: Sep 14, 2026

Apply About employer

Applications open in a new tab.

Original job description

About Humaniti

Humaniti is building the largest movement to reduce human suffering on a global scale. We work with partners worldwide to provide food, water, healthcare and education to underserved communities and lead programs that promote sustainable change for vulnerable lives.

Collaboration is essential to our momentum and that starts with a strong team. Our work is driven by a diverse culture of highly ambitious and supportive people who are all united under our promise to impact a billion lives. Together, we can do this!

The Opportunity

The Executive Assistant to the Global Executive Director is a high-trust, high-impact role at the center of a mission-driven organization. You will enable the GED to operate efficiently and strategically by managing complex logistics, communications, and priorities across multiple time zones and stakeholder groups. This role requires excellent judgment, discretion, and the ability to anticipate needs before they arise.

Key Responsibilities

Executive Office & Priority Management

Managing complex calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts efficiently.
Tracking deadlines, projects, and key deliverables for the executive office; ensuring follow-through on commitments.
Anticipating executive needs and proactively resolving scheduling or logistical conflicts.
Organizing digital files, records, and document control systems to maintain a high standard of organization and accessibility.

Email & Communications

Email management, including drafting, prioritizing, and responding on behalf of the executive.
Managing internal and external communications with senior stakeholders (e.g., donors, partners, Board, executive leaders).
Acting as a liaison between the executive and departments, partners, and external organizations - ensuring clarity, professionalism, and timely responses.

Meeting Preparation & Executive Briefings

Preparing and organizing documentation, reports, and briefing materials for meetings, speaking engagements, and executive decisions.
Writing and compiling meeting minutes with clear action items and follow-ups; tracking completion.
Assisting in the preparation of speeches, talking points, and reading notes.

Travel, Expenses & Executive Logistics

Managing travel arrangements (international and domestic itineraries, visas, accommodations), including detailed itineraries and contingency planning.
Handling expense reports and administrative approvals in line with organizational policies.
Supporting event preparation, executive engagements, and high-level visits (e.g., partner visits, donor meetings, VIP engagements).

Confidentiality & Professional Standards

Maintaining confidentiality of sensitive business and personnel information, demonstrating sound judgment and discretion at all times.

Qualifications & Experience
5+ years in an Executive Assistant (or equivalent) role supporting senior leaders; nonprofit/INGO experience is an asset.
Demonstrated experience managing complex calendars, travel, and high-volume communications in a fast-paced environment.
Exceptional writing and editing skills with the ability to draft polished, executive-level communications.
Strong organizational systems mindset: ability to build structure, improve workflows, and manage competing priorities.
Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel), Google Workspace, project management systems, and CRM platforms, with the ability to quickly learn and adapt to new tools.
Professional, confident communicator with strong interpersonal skills and diplomacy.
Proficiency in Arabic, Urdu, or Spanish is considered an asset.

Core Competencies

High judgment, confidentiality, and discretion in handling sensitive information.
Trustworthy, loyal, and dependable, with a strong sense of ownership.
Demonstrates honesty and integrity in all interactions and decisions.
Creative, adaptable, and solutions-focused; able to problem-solve in fast-changing environments.
Highly organized with strong time-management skills and the ability to balance competing priorities.
High emotional intelligence (EQ); communicates with empathy, professionalism, and tact.
Diligent and detail-oriented, with strong follow-through and accountability.
Proactive and goal-oriented, using a SMART goals approach to planning and execution.
Mission-aligned and motivated by Humaniti’s humanitarian work.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides high-level strategic and administrative support to the Global Executive Director, managing complex calendars and communications across multiple time zones. Key duties include coordinating international travel, preparing executive briefings, and acting as a primary liaison for senior stakeholders.

Requirements

Candidates must have over 5 years of experience supporting senior leaders, preferably within a nonprofit or INGO environment. Proficiency in Microsoft 365 and Google Workspace is required, with multilingual skills in Arabic, Urdu, or Spanish considered an asset.

Skills

Calendar Management
Executive Communications
Travel Coordination
Meeting Preparation
Stakeholder Management
Microsoft 365
Google Workspace
Project Management
CRM Platforms
Discretion
Time Management
Emotional Intelligence
Writing and Editing
Logistics Planning
Organization
Diplomacy

Visa sponsorship

Not detected in the job text

Keywords

Non-profit
INGO
Executive Assistant
Calendar Management
Microsoft 365
Google Workspace
CRM
Stakeholder Relations
International Travel
Briefing Materials
SMART Goals
Humanitarian Work
Administrative Support
Document Control
Expense Reporting

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