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Added 8 mins ago
T
Project Coordinator - Systems Engineering (ATC)
TransLink
Vancouver, BC · Greater Vancouver, BC
- $77,520 to $116,280 CAD / year
- Full-time
Provides specialist project management support for projects within the Infrastructure Management and Engineering division.
Added 9 mins ago
DL
Project Coordinator
DiBRACON Ltd.
Toronto, ON
- Full-time
DiBRACON Ltd. is seeking a motivated and organized Project Coordinator to join our growing team. This is a full-time position based in Ontario, with occasional travel to project sites as…
Added 11 mins ago
A
Account Manager
Acosta
Toronto, ON
- Full-time
Management of one direct report (Account Coordinator)
Added 26 mins ago
S
Community Access, Transition Nurse, Correctional Health Services
Sanya’k̓ula
Coquitlam, BC
- Full-time
…inherent in all aspects of this position. The Access/Transition Coordinator serves as the primary communication link between Correctional Health Services and provincial and community…
Added 26 mins ago
YS
Referral Focal Point
Yemen ShortList
Aden
- Full-time
Reporting to: Project Medical Coordinator/ Project Medical Coordinator Support
Added 26 mins ago
YS
Social Work Supervisor
Yemen ShortList
Aden
- Contract
Reporting to: Project Medical Coordinator (PMC)
Added 26 mins ago
SF
Coordonnateur de projet
Soletanche Freyssinet
Vancouver, BC
- Full-time
The Project Coordinator supports the implementation of projects by coordinating activities, monitoring work and communicating with stakeholders. He/she contributes to the respect of…
Added 27 mins ago
HB
District Ops Coordinator
H&R Block Canada
Prince George, BC
- Full-time
…assigned offices in the district.The role of a District Operations Coordinator is a great opportunity to learn the H&R Block business and can lead to further opportunities within the…
Added 27 mins ago
W
(CAN) Manager, Facility Services
Walmart
Calgary, AB
- Full-time
7. Maintains project oversight by ensuring timelines are met and coordinating changes managing costs monitoring the status of work and communicating schedules providing updates to…
Added 27 mins ago
W
(CAN) Manager, Facility Services
Walmart
Barrie, ON
- Full-time
7. Maintains project oversight by ensuring timelines are met and coordinating changes managing costs monitoring the status of work and communicating schedules providing updates to…
Added 30 mins ago
HR
Medical Affairs Project Coordinator & Executive Assistant to Chief of Staff
Humber River Health
Toronto, ON · Greater Toronto, ON
- Other
Right now we are looking for a Medical Affairs Project Coordinator and Executive Assistant to Chief of Staff.
Added 30 mins ago
A
Health & Safety Specialist - Airport
AECOM
Mississauga, ON
- $95,000 to $145,000 CAD / year
- Full-time
…innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune…
Added 30 mins ago
Revenue Services Analyst - Term
City of Regina
Regina, SK
Project Management & Collaboration: Demonstrated project leadership and independent decision-making skills, with the ability to build collaborative relationships across departments using…
Added 39 mins ago
CI
Operations Liaison Coordinator
Calian in Space & Technology
Montreal, QC
- Full-time
Calian is seeking an Operations Liaison Coordinator to support a national Department of National Defence (DND) project. In this role, you will act as the primary link between project teams…
Added 39 mins ago
S
Administrative Coordinator (SRI) - Evaluative Clinical Sciences - Regular Full-Time 2026-18726 (2026-18726)
Sunnybrook
Toronto, ON
- Full-time
The Administrative Coordinator provides comprehensive executive and research administrative support to a highly accomplished principal investigator. This role serves as a trusted partner to…
Added 39 mins ago
MC
Microsoft Dynamics 365 Finance Functional Consultant – D365 F&O | Manufacturing (35742)
Myticas Consulting
Toronto, ON
- Contract
Provide functional information and guidance to the Finance team, project coordinator and broader implementation team.
Added 41 mins ago
AI
Project Coordinator
ATS Industrial Automation
Cambridge, ON
- Full-time
Review and maintain awareness of all corporate and local procedures pertinent to engineering, qualityassurance and project management. Maintain process compliance during project execution…
Added 41 mins ago
BF
Health Safety Environment Coordinator
BAUER Foundations Canada Inc.
Richmond, BC
- $35 to $45 CAD / hour
- Contract
The HSE Coordinator will report to the Director, HSE and will be responsible for advising project management on the actions necessary to maintain an exceptional level of safety and to…
Added 41 mins ago
TB
Graphic Designer & Marketing Coordinator (One-Year Contract: Parental Leave Coverage)
The Bayley Group Inc.
Hensall, ON
- Contract
Experience with Stova (formerly Aventri) or other event management platforms
Added 48 mins ago
S
Maintenance Coordinator, Office Services
Sobeys
Mississauga, ON
- Full-time
We are looking for a Maintenance Coordinator, Office Services to support the day-to-day operations, maintenance, safety, and overall functionality of our 4980 Tahoe Blvd Head Office. This…
Added 48 mins ago
S
Administrative Coordinator, BC MQI
Sanya’k̓ula
Vancouver, BC
- Full-time
Reporting to the Provincial Director, BC Medical Quality Initiative (BC MQI), the Administrative Coordinator ensures that BC MQI administrative and management functions operate efficiently…
Added 1 hour ago
SL
Senior Studio Coordinator (18-month contract)
SkyBox Labs
Burnaby, BC
- Temporary
3-5 years of experience in coordination, admin, facilities, operations, or project management in a modern, tech-forward environment.
Added 1 hour ago
AB
Burnside Brewing - Brand & Marketing Manager
A Bell Group of Companies
Dartmouth, NS
- Full-time
Strong creative judgment, digital fluency, project management and communication skills.
Added 1 hour ago
CO
Schools & Sustainable Mobility Coordinator
City of Windsor
Windsor, ON
- Temporary
Must have a Master’s Degree in Civil Engineering, Urban Planning, or Ontario Ministry of Education equivalency and a minimum of two (2) years of experience in a project management role;
Added 1 hour ago
CN
Contractor Management Coordinator
Canadian Nuclear Laboratories
Chalk River, ON
- Full-time
…organization? Can you see yourself coordinating contractor management programs, supporting compliance activities, and working closely with stakeholders to ensure contractors are…

Humankind Global Recruitment

Executive Assistant

Dartmouth, NS, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 19, 2026
Experience: 5+ years of relevant administrative experience, including at least 2–3 years supporting a senior executive, founder, or business owner in a dynamic organization.
Posting language: English
Posted: Oct 20, 2026

Original job description

Executive Assistant

Dartmouth, Nova Scotia

Permanent, Full-time

We have partnered with 270 West Consulting, who are dedicated to supporting Canadian Armed Forces personnel. Through compassion, professionalism, and personalized care, 270 West Consulting assist veterans in navigating services and benefits to ensure they receive the support they deserve.

270 West Consulting have proudly supported thousands of Canadian Veterans. Their mission is to help veterans, and their families understand and access the benefits and services available to them through Veterans Affairs Canada and community resources.

We are seeking to fill the position of Executive Assistant reporting directly to COO. The COO operates in a fast-moving, meeting-intensive environment with shifting priorities, frequent follow-ups, multiple office locations, and substantial operational responsibility. The executive organization system is still being developed. The Executive Assistant will help design a simple, reliable way to capture commitments, prioritize work, track delegated items, and keep the COO prepared and informed. The objective is to reduce the need for the COO to personally remember, chase, and administratively coordinate everything.

Key responsibilities include

Executive organization and day-to-day support

Own calendar coordination, meeting scheduling, conflicts, priorities, and appointment logistics.
Triage and organize executive email; flag urgent or sensitive items and draft responses for review where appropriate.
Build and maintain an executive workflow for capturing tasks, decisions, deadlines, delegated work, and follow-ups.
Prepare concise daily or weekly briefings covering immediate priorities, upcoming commitments, pending decisions, and outstanding follow-ups.
Prepare agendas, materials, and background information for meetings; capture actions and track completion.
Proactively remind, challenge, and follow up with the COO respectfully to keep important work moving.
Draft, format, proofread, and organize correspondence, presentations, reports, and internal documents.

Operational coordination

Coordinate follow-ups and information flow among team leads, departments, consultants, vendors, and external partners.
Track milestones and administrative dependencies for selected operational initiatives without replacing project or department owners.
Arrange business travel, accommodation, transportation, itineraries, meetings, and event logistics.
Research options, obtain quotes, assemble comparisons, and summarize information to support decisions.
Track key renewals, administrative deadlines, and recurring executive commitments.
Identify practical improvements to executive processes using Microsoft 365 tools and existing company systems.

Personal administrative and logistical support

Coordinate personal appointments, reservations, travel arrangements, events, and calendar commitments.
Assist with personal research, service bookings, purchases, and occasional reasonable errands by agreement.
Help coordinate personal deadlines, renewals, and logistics where requested.
Arrange pet-care services or boarding when needed; occasionally provide short-term supervision of the COO’s large dog if mutually agreed and compatible with the EA’s availability.

Key requirements include

5+ years of relevant administrative experience, including at least 2–3 years supporting a senior executive, founder, or business owner in a dynamic organization.
Fluency in French and English is preferred
Proactive ownership: notices what needs to happen and follows through without repeated prompting.
Sound judgment and discretion with confidential business and personal information.
Exceptional prioritization, organization, follow-up, and attention to detail.
Confident, tactful communication; comfortable respectfully managing upward and challenging scheduling or priority conflicts.
Ability to work independently amid interruptions, shifting priorities, and ambiguity.
Strong written communication and practical proficiency with Outlook, Teams, Word, Excel, and related Microsoft 365 tools.
Comfort collaborating in person with senior leadership and a range of internal and external stakeholders.
Experience designing or improving task, calendar, inbox, and executive briefing systems.
Willingness and ability to travel occasionally.
Comfort and prior experience with large dogs, if interested in optional pet-care assistance.
Experience coordinating events, travel, vendors, and some personal assistance.

Working relationship and environment

The role is primarily in-office, particularly when the COO is present, to support quick conversations, spontaneous capture of commitments, and regular short check-ins. Occasional remote work may be accommodated based on business needs. The EA will work near an existing part-time assistant who currently completes occasional assigned tasks. The new EA should serve as the primary coordinator of the COO’s executive workflow and may collaborate on or delegate agreed administrative tasks, without an assumed formal reporting relationship.

Work in a collaborative and supportive team environment. Competitive starting salary. Paid vacation. Benefits package including heath, dental and life insurance.

The successful candidate will be required complete a background check.

If this sounds like the ideal position for you then apply today!

Our client is committed to fostering a workplace that prioritizes inclusion, respect, and equal opportunity for all. We encourage applications from women, Indigenous peoples, racialized individuals, people with disabilities, those of diverse sexual orientations or gender identities, individuals from diverse socio-economic backgrounds, newcomers, and those who can contribute to the richness of our community through their unique perspectives and lived experiences. We value diversity and believe it enhances the growth and success of our organization. All qualified applicants are welcome to apply; however, preference may be given to Canadian citizens and permanent residents.

Apply About employer

More about this job

Responsibilities

Manage the COO’s calendar, inbox, meetings, briefings, correspondence, and executive workflow, including tracking decisions, delegated tasks, deadlines, and follow-ups. Coordinate operational information, travel, events, vendors, research, and agreed personal administrative logistics while improving executive processes.

Requirements

Applicants should have at least five years of relevant administrative experience, including two to three years supporting a senior executive, founder, or business owner. They should demonstrate strong organization, prioritization, judgment, communication, Microsoft 365 proficiency, and the ability to work independently amid changing priorities; fluency in French and English is preferred.

Skills

Executive Support
Calendar Management
Email Management
Task and Workflow Management
Prioritization
Follow-Up and Coordination
Confidentiality and Discretion
Written Communication
Microsoft 365
Outlook
Teams
Word
Excel
Travel Coordination
Event Coordination
Vendor Coordination

Benefits

Paid Vacation
Health Insurance
Dental Insurance
Life Insurance

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
Calendar Management
Email Triage
Executive Workflow
Task Tracking
Meeting Scheduling
Meeting Agendas
Executive Briefings
Decision Tracking
Follow-Up Management
Correspondence
Microsoft 365
Outlook
Teams
Word
Excel
Travel Coordination
Event Logistics
Vendor Coordination
Operational Coordination
Confidential Information
Personal Administrative Support
Veterans Affairs Canada
Canadian Armed Forces

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