Executive Assistant
- BC, Canada
Full-time
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Job details
- Job type
- Full-time
- Experience
- A minimum of 2-3 years' experience as an Executive Assistant or in a similar role.
- Posting language
- English
- Posted
Original job description
- Manage the calendars of 2 senior level executives, including scheduling appointments and meetings, and coordinating travel arrangements.
- Provide general administrative support, including screening and responding to emails, answering phone calls, and managing incoming and outgoing mail.
- Prepare and distribute agendas and meeting materials, take minutes, and follow up on action items as necessary.
- Maintain accurate and up-to-date records, including electronic files and hard copies.
- Assist with budget preparation and expense management.
- Liaise with external stakeholders, including vendors, suppliers, and customers.
- Conduct research and prepare reports on a wide range of topics as requested.
- Undertake special projects as assigned by the CEO/CFO.
Requirements
- A minimum of 2-3 years' experience as an Executive Assistant or in a similar role.
- Exceptional organizational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office, particularly Word, Excel, and PowerPoint.
- Ability to work independently, prioritize tasks, and meet deadlines.
- Demonstrated ability to maintain strict confidentiality and handle sensitive information.
- Proactive problem-solver with a can-do attitude.
- A diploma or degree in a related field is preferred.
Benefits
- Pension plan
More about this job
Responsibilities
The Executive Assistant at Humans of HR will manage executive calendars and travel, handle email, phone and mail, and prepare meeting materials and minutes. They will keep records, help with budgets and expenses, contact outside partners, and take on special projects for the CEO and CFO.
Requirements
Candidates need 2-3 years as an Executive Assistant or in a similar role, strong organization and attention to detail, and excellent written and verbal communication. They must be proficient in Microsoft Word, Excel and PowerPoint and able to keep information confidential.
Skills
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Calendar management
- Travel coordination
- Meeting coordination
- Minute taking
- Records management
- Expense management
- Budget preparation support
- Written communication
- Verbal communication
- Time management
- Prioritization
- Confidentiality
- Attention to detail
- Problem-solving
- Stakeholder liaison
- Research and report writing
Benefits
- Pension plan
Categories
- Administrative
- Human Resources
Keywords
- Executive Assistant
- administrative assistant
- executive support
- calendar management
- travel coordination
- meeting minutes
- Microsoft Office
- Word
- Excel
- PowerPoint
- budget support
- expense management
- records management
- confidentiality
- office administration
- HR
Seniority
Mid level
Perks
- Retirement plan
Tools
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
Languages
- English