Operations Specialist – Wealth Management & Portfolio Operations
📍 Location: Midtown Toronto (Directly on the Subway Line)
💼 Work Setup: Full-Time, Hybrid
Our client, a well-established portfolio management firm, is seeking an Operations Specialist to serve as the operational cornerstone for a high-performing wealth management practice.
Working directly alongside a tight-knit team of 3 investment professionals within a 30+ person firm, you will fully own the back-office ecosystem, coordinate seamlessly with the carrying broker, and ensure account onboarding, trade execution, and compliance run like clockwork.
Please note: This is a long-term, career-operations role and is not suitable for candidates seeking a pathway to becoming a Wealth Advisor.
Key Responsibilities
- Account Onboarding & Custodial Administration: Lead end-to-end client onboarding, ATON account transfers, registration updates, and regulatory compliance clearance (CIRO/IIROC, AML/KYC).
- Trade Support & Portfolio Execution: Prepare, input, and verify trade allocations, rebalancing orders, cash transfers, and client distributions (RRIF, TFSA, lump-sum withdrawals).
- Data Reconciliation & Reporting: Utilize Dataphile and Croesus for daily transaction downloads, holding reconciliations, tax slip preparation, and quarterly performance reporting.
- Process Optimization & CRM: Maintain full CRM data hygiene, refine operating procedures, and manage secure digital vault files.
What We Are Looking For
- 3+ years of operations, middle office or back-office experience within a Canadian wealth management firm or IIROC/CIRO investment dealer.
- Direct experience with Dataphile, Croesus, and BBS / CI Investment Services clearing environments a definite advantage.
- Advanced MS Excel skills (data manipulation, reporting, formulas) and strong CRM familiarity.
- Though completion of the CSC is considered an asset; proven operational execution is prioritized.
What the Role Offers
- Prime Midtown Location: Convenient access on the subway line.
- High Impact & Autonomy: Total ownership of back-office workflows in a focused, low-friction environment.
- Competitive Compensation: Generous base salary + annual performance bonus + comprehensive benefits.
📩 To Apply or Discuss Confidentially:
Send your resume via LinkedIn to David J. Corsini, Hunter Mercantile
