Office Administrator & Receptionist
- Toronto, ON, Canada
$45,000 to $55,000 CAD / year · Full-time
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Job details
- Pay
- $45,000 to $55,000 CAD / year
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
About Us
We are a fast-growing financial services company at the forefront of innovation, providing tailored solutions though our proprietary SaaS platform. Based in downtown Toronto, Hybrid Financial helps asset managers expand their reach and build stronger relationships with financial advisors across North America. You can learn more about us by visiting our website at https://hybridfinancial.com.
Job Overview
We are seeking a reliable, organized and self-motivated Office Administrator to join our team. The ideal candidate will be the first point of contact for our company, providing exceptional customer service and ensuring the smooth operation of our office. This role requires a proactive individual with strong multitasking abilities and a keen eye for detail.
Key Responsibilities
Reception Duties:
- Greet and welcome visitors in a professional and friendly manner.
- Answer and direct incoming phone calls, emails, and enquiries.
- Manage incoming and outgoing mail and deliveries.
- Schedule and coordinate appointments and meetings.
Office Administration:
- Maintain a clean and organized office environment on a daily basis.
- Manage and order office supplies, ensuring the office is fully stocked at all times.
- Coordinate with vendors and service providers as needed.
- Assist with basic administrative tasks, such as data entry, filing, and photocopying.
- Assist with the planning of company events.
- Maintain office equipment.
- General Office upkeep, including keeping common areas tidy, cleaning up board rooms, and maintaining receptionist area.
General Support:
- Provide general administrative support to staff as needed.
- Assist with special projects and other administrative duties as required.
Qualifications & Skills
- High school diploma or equivalent (Associate's or Bachelor's degree preferred).
- Proven experience as a receptionist, office administrator, or similar role.
- Excellent communication and interpersonal skills.
- Strong organizational and time-management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Zoom.
- Ability to multitask and prioritize tasks effectively.
- Professional appearance and demeanor.
- Ability to work independently.
- Strong problem-solving skills.
How to Apply: Please submit your resume in PDF. not in .DOC. Thank you.
Why Join Us?
- Be part of a growing and innovative financial technology company.
- Collaborate directly with leadership, sales, and technical teams.
- Competitive compensation package with Access to a comprehensive benefits package through Canada Life following probation, covering Health, Dental, Vision, Life, AD&D, and an Employee Assistance Program.
- A conveniently located office at Bay & Wellington – with a kitchen stocked for your healthy snack and caffeine cravings
More about this job
Responsibilities
Welcome visitors, handle incoming calls and inquiries, manage mail and deliveries, and coordinate appointments and meetings. Maintain office supplies, equipment, and shared spaces; coordinate with vendors; assist with administrative tasks and company events; and provide general support to staff.
Requirements
A high school diploma or equivalent is required, with an associate or bachelor's degree preferred, along with experience in reception, office administration, or a similar role. Candidates should have strong communication, organizational, time-management, multitasking, and problem-solving abilities, proficiency in Microsoft Office and Zoom, and the ability to work independently.
Skills
- Customer Service
- Communication
- Interpersonal Skills
- Organization
- Time Management
- Multitasking
- Task Prioritization
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Zoom
- Data Entry
- Problem-Solving
- Vendor Coordination
- Appointment Scheduling
- Office Administration
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Accidental Death And Dismemberment Insurance
- Employee Assistance Program
- Kitchen Snacks And Caffeine
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
- Finance & Accounting
- Technology
Keywords
- Financial Services
- Financial Technology
- SaaS Platform
- Reception
- Office Administration
- Customer Service
- Visitor Management
- Phone Calls
- Email Inquiries
- Mail And Deliveries
- Appointment Scheduling
- Meeting Coordination
- Office Supplies
- Vendor Coordination
- Data Entry
- Filing
- Photocopying
- Company Events
- Office Equipment
- Microsoft Office Suite
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Zoom
- Administrative Support