Building Maintenance Coordinator

As a premier private jet company with a legacy spanning over 70 years, Execaire Aviation leads the way in aviation solutions. Setting the standard in aviation excellence, we redefine the way you fly, ensuring unparallelled service and unforgettable experience. Our success is driven by a team of over 550 dedicated employees who all share the same vision. As a leading provider of aviation solutions and operators of private jets, we offer a complete range of services including aircraft management, aircraft maintenance, aircraft charter and sales, as well as FBO services. At Execaire Aviation, our foundation is built on unwavering core values. Safety is our compass, guiding every operation. Excellence is the standard we uphold in every task. Innovation is our driving force, propelling us into the future of aviation.

Join us and be a part of a team that lives and breathes these values every day!

Summary

The Building Maintenance Coordinator is responsible for ensuring the safe, reliable, and continuous operation of all building systems and critical paint shop infrastructure supporting aircraft painting operations. This role owns the preventative maintenance program for the facility and coordinates all maintenance activities, inspections, regulatory permits, contractors, and service providers to maximize equipment availability and paint quality.

The successful candidate will play a key role in maintaining the environmental conditions required for aircraft painting, including ventilation, temperature, humidity, and positive-pressure systems, while ensuring compliance with airport, environmental, and safety regulations.

Responsibilities

Critical Paint Shop Infrastructure

• Maintain and oversee all critical paint shop equipment and building systems.
• Ensure continuous operation of:
• • Air Make-Up Units (AMUs).
  • Ventilation and exhaust systems.
  • Temperature control systems.
  • Humidity control systems.
  • Positive-pressure systems and filtration.
  • Compressed air distribution systems.
  • Heating, cooling, and HVAC equipment supporting paint operations.
• Monitor system performance and respond quickly to equipment faults or environmental deviations that could impact paint quality or production.

Preventative Maintenance Program

• Develop, implement, and continuously improve a comprehensive preventative maintenance program for all building and paint shop infrastructure.
• Schedule preventative maintenance to minimize operational downtime.
• Maintain maintenance schedules, inspection records, service histories, and equipment documentation.
• Track equipment reliability, recurring defects, and lifecycle replacement planning.
• Ensure calibration and periodic testing of critical environmental monitoring equipment.

Vendor and Contractor Management

• Coordinate all third-party vendors, contractors, and specialized service providers.

• Schedule service visits and ensure work is completed safely, on time, and within scope.
• Review service reports and verify quality of completed work.
• Manage contractor access and ensure compliance with airport and company safety requirements.
• Support procurement of maintenance materials, parts, and service contracts.

Regulatory Compliance and Permitting

• Coordinate facility permits and approvals required to perform maintenance activities.
• Prepare and submit FAP (Facility Alteration Permit) applications with Aéroports de Montréal (ADM).
• Liaise with ADM and other local regulatory authorities regarding facility maintenance activities.
• Ensure compliance with environmental, fire protection, occupational health and safety, and airport operational requirements.
• Maintain records of permits, inspections, certifications, and regulatory documentation.

Facility Reliability and Continuous Improvement

• Conduct regular inspections of the paint hangar and supporting facilities.
• Identify risks that could impact aircraft painting operations and implement corrective actions.
• Participate in root cause investigations related to equipment failures or paint quality issues.
• Recommend reliability improvements, energy efficiency initiatives, and equipment upgrades.
• Support capital projects involving building systems and paint shop infrastructure.

Safety Leadership

• Promote a strong safety culture consistent with Execaire's Safety Management System (SMS).
• Ensure Lock-Out/Tag-Out procedures are followed during maintenance activities.
• Support 6S workplace organization within mechanical rooms, maintenance areas, and equipment spaces.
• Participate in safety meetings, audits, and inspections.

Requirements

Education & Experience

• Diploma or certification in Building Systems, HVAC, Industrial Maintenance, Mechanical Technology, or a related discipline.
• Minimum 5 years of experience maintaining industrial building systems or aviation/paint facility infrastructure.
• Experience with HVAC, ventilation, humidity, and industrial environmental control systems.
• Experience managing preventative maintenance programs using computerized maintenance systems is considered an asset.

Technical Knowledge

• Industrial HVAC systems.
• Air Make-Up Units and ventilation systems.

• Humidity and temperature control systems.
• Electrical and mechanical building systems.
• Industrial filtration and airflow systems.
• Fire protection systems and regulatory inspections.
• Preventative maintenance planning and documentation.

Skills & Competencies

• Strong troubleshooting and problem-solving skills.
• Excellent organizational and planning abilities.
• Ability to coordinate multiple contractors and vendors simultaneously.
• Strong communication skills with operations, maintenance teams, and external agencies.
• Comfortable working in an active aircraft maintenance and paint environment

At Execaire Aviation, your career journey matters.

Our careers culture is fueled by innovation, teamwork, and a commitment to excellence. We support growth through a variety of learning opportunities tailored to different roles across our organization. Whether it's hands-on experience, mentorship, or role-specific training, we aim to help you build confidence and expand your skills where it counts. Not every path looks the same; we’re committed to creating an environment where curiosity is encouraged and development is possible.

Diversity and Inclusion

We celebrate diversity and believe in the power of an inclusive workplace. At Execaire Aviation, we embrace unique perspectives and backgrounds, recognizing that diversity drives innovation and creativity. We strive for a work environment where everyone feels respected, valued, and empowered to contribute their best. Join us in building a team that reflects the vibrant tapestry of aviation.