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I8IS - Infiniti Software Solutions

Office Administrator

Toronto, ON, Canada
Scarborough, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 6, 2026
Experience: Minimum 2–3 years of office administration experience.
Posting language: English
Posted: Nov 6, 2026

Original job description

We are seeking a professional and organized Office Administrator to manage daily administrative operations, maintain office records, coordinate communications, and support management with various office tasks.

Key Responsibilities

Manage daily office operations and administrative activities.
Answer incoming calls, respond to emails, and handle customer inquiries.
Prepare invoices, purchase orders, reports, and business correspondence.
Maintain accurate filing systems and company records.
Schedule meetings, appointments, and deliveries.
Perform data entry and update company databases.
Coordinate with customers, suppliers, and internal departments.
Assist with payroll records, timesheets, and attendance tracking.
Order office supplies and maintain inventory.
Support accounting with invoice processing and payment follow-ups.
Handle confidential information professionally.

Requirements

Minimum 2–3 years of office administration experience.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Experience with QuickBooks, ERP systems, or accounting software is an asset.
Strong written and verbal English communication skills.
Excellent organizational and multitasking abilities.
Strong attention to detail and accuracy.
Ability to work independently and meet deadlines.
Previous experience in a manufacturing or distribution company is an asse

Apply About employer

More about this job

Responsibilities

Manage daily office operations, communications, records, scheduling, data entry, and office supplies. Support management and accounting with administrative tasks, payroll records, invoice processing, and payment follow-ups while handling confidential information professionally.

Requirements

Requires 2–3 years of office administration experience, proficiency in Microsoft Office, and strong written and verbal English communication skills. Candidates should be organized, accurate, able to multitask and work independently, and meet deadlines; experience with accounting software or in manufacturing or distribution is an asset.

Skills

Office Administration
Microsoft Word
Microsoft Excel
Microsoft Outlook
QuickBooks
ERP Systems
Accounting Software
Written Communication
Verbal Communication
Organization
Multitasking
Attention to Detail
Data Entry
Recordkeeping
Scheduling
Invoice Processing

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Administrative Operations
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
QuickBooks
ERP Systems
Accounting Software
Customer Inquiries
Business Correspondence
Filing Systems
Company Records
Scheduling
Data Entry
Company Databases
Payroll Records
Timesheets
Attendance Tracking
Office Supplies
Inventory
Invoice Processing
Payment Follow-Ups
Confidential Information
Manufacturing
Distribution

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