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Added 9 mins ago
BC
Fuel & Lube Operator
Big Country Equipment Repair LTD
BC · British Columbia, Canada
- Full-time
Diagnose and repair company assets, maintain repair order documentation, and support other maintenance personnel when required.
Added 9 mins ago
QM
Analyste des coûts - Montréal-Est - hybride - 90 k$ à 100 k$ / Costing Analyst - East End - Hybrid -
Quantum Management Services Ltd.
Montreal, QC
- $90,000 to $100,000 CAD / year
- Full-time
All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.
Added 9 mins ago
NA
Research Laboratory Assistant - Glasgow Clinical Research Facility
NHS Ayrshire & Arran
Saskatoon, SK
- Full-time
…Applicants must state their current right to work in their…
Added 9 mins ago
NS
Research Laboratory Assistant - Glasgow Clinical Research Facility
NHS Scotland
Saskatoon, SK
- Contract
…Applicants must state their current right to work in their…
Added 9 mins ago
NE
#26-74 Administrative Assistant
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- Full-time
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 9 mins ago
LH
Business Solutions Manager, Occupational Health & Specialty
Lifemark Health Group
Toronto, ON · North York, ON
- $100,000 to $120,000 CAD / year
- Full-time
…and Analytics organization. Reporting to the Vice President, Application and Security Services, this role develops a deep understanding of business priorities across occupational health and…
Added 9 mins ago
RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Saint-Eustache, QC
- Full-time
Complete personalized needs assessments and reviews by leveraging tools, resources, and calculators to demonstrate value and support advice recommendations
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RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Longueuil, QC
- Full-time
Complete personalized needs assessments and reviews by leveraging tools, resources, and calculators to demonstrate value and support advice recommendations
Added 9 mins ago
RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- Full-time
Complete personalized needs assessments and reviews by leveraging tools, resources, and calculators to demonstrate value and support advice recommendations
Added 9 mins ago
RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Candiac, QC
- Full-time
Complete personalized needs assessments and reviews by leveraging tools, resources, and calculators to demonstrate value and support advice recommendations
Added 9 mins ago
RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Westmount, QC
- Full-time
Complete personalized needs assessments and reviews by leveraging tools, resources, and calculators to demonstrate value and support advice recommendations
Added 9 mins ago
R
Director, New Accounts and Documentation
RBC
Toronto, ON
- Full-time
Employee Development and Engagement – Ensure employees understand RBC vision and targeted behaviors. Support career development and reinforce alignment with RBC goals.
Added 9 mins ago
B
Intern, Professional - Technical Artist Unreal Engine - Level 1 (Winter 2027)
Bombardier
Dorval, QC
- Volunteer
Collaborate with the team to improve the experience of the application.
Added 9 mins ago
RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Châteauguay, QC
- Full-time
Complete personalized needs assessments and reviews by leveraging tools, resources, and calculators to demonstrate value and support advice recommendations
Added 9 mins ago
RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Beaconsfield, QC
- Full-time
Complete personalized needs assessments and reviews by leveraging tools, resources, and calculators to demonstrate value and support advice recommendations
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RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Saint-Lambert, QC
- Full-time
Complete personalized needs assessments and reviews by leveraging tools, resources, and calculators to demonstrate value and support advice recommendations
Added 9 mins ago
RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Blainville, QC
- Full-time
Complete personalized needs assessments and reviews by leveraging tools, resources, and calculators to demonstrate value and support advice recommendations
Added 9 mins ago
HR
Software Analyst Intern (Winter 2027, 8-12months)
Hitachi Rail
Toronto, ON
- $23 to $30 CAD / hour
- Full-time
A chance to build your career with a global leader driving digital transformation and innovation that helps support sustainable future
Added 9 mins ago
RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Laval, QC
- Full-time
Complete personalized needs assessments and reviews by leveraging tools, resources, and calculators to demonstrate value and support advice recommendations
Added 9 mins ago
RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Vaudreuil-Dorion, QC
- Full-time
Complete personalized needs assessments and reviews by leveraging tools, resources, and calculators to demonstrate value and support advice recommendations
Added 9 mins ago
RI
Damage Insurance Agent (Bilingual)- EN
RBC Insurance
Saint-Constant, QC · St Constant, QC
- Full-time
Complete personalized needs assessments and reviews by leveraging tools, resources, and calculators to demonstrate value and support advice recommendations
Added 9 mins ago
R
Staff Data Scientist, AI Evaluations Platform- EN
RBC
Montreal, QC
- Full-time
Leaders who support your development through coaching and managing opportunities
Added 9 mins ago
O
Manager, Strategy and Operations, OCIO
OPTrust
Toronto, ON
- Contract
The Manager, Strategy, OCIO will support the CIO, and SEMDs in the day-to-day management of the Investment Division. The individual will play an important role in high-impact strategic…
Added 9 mins ago
MS
Administrative Specialist
Marberg Staffing
Toronto, ON
- Temporary
Coordinate and maintain day-to-day office administration activities in support of organization programs and initiatives. Provide comprehensive administrative support to leadership and…
Added 9 mins ago
ED
Sr Software Developer (Lead) - EN 178
Export Development Canada | Exportation et développement Canada
Ottawa, ON
- $96,557 to $128,743 CAD / year
- Full-time
At EDC, we support Canadian businesses to succeed globally. We provide the financial tools and expertise they need to explore new markets, reduce risks, all towards the goal of making…

I8IS - Infiniti Software Solutions

Recruitment & Admin Assistant

Vaughan, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Original job description

Job Posting: Recruitment & Administrative Assistant

Location: Woodbridge, Ontario

Position Type: Full-Time, On-Site

Compensation: Starting at minimum wage (commensurate with qualifications & experience)

Language Requirement: Spoken fluency in Spanish OR Tagalog (Filipino) is required

About the Opportunity

Are you an organized, energetic professional looking to jumpstart or advance your career in Human Resources and Recruitment?

We are a fast-paced employment agency in Woodbridge seeking a Recruitment & Administrative Assistant to join our team. In this dual-focus role, you will serve as the primary ambassador for our front desk operations while collaborating closely with recruiters and account managers to source, screen, and onboard top candidate talent.

Key Responsibilities

Talent Acquisition Support

Candidate Engagement: Engage proactively with job seekers regarding active client opportunities and application updates.
Screening & Scheduling: Conduct initial prescreens, coordinate recruiter interviews, and manage calendar schedules.
Onboarding Management: Guide applicants through profile registration, background checks, and compliance documentation.
Pipeline Maintenance: Build and update an active database of qualified talent for rapid client deployment.

Office & Administrative Operations

Front Desk Hospitality: Warmly greet office visitors, clients, and prospective candidates.
Communications Hub: Direct incoming phone calls, respond to email queries, and route correspondence accurately.
Data & Records Management: Maintain organized digital and physical candidate files, compliance records, and general agency paperwork.
Operational Support: Assist recruiters, account managers, and leadership with daily administrative tasks and ad-hoc projects.

Key Qualifications

Category
Requirements
Language Skills
Required: Fluent in spoken Spanish or Tagalog (Filipino) to facilitate candidate screening and client support.
Experience
Preferred background in HR, recruitment, customer service, or office administration (employment agency experience is a strong asset).
Technical Proficiency
Comfortable with Microsoft Office Suite (Word, Excel, Outlook), email systems, phone switchboards, and recruiting/ATS software.
Essential Skills
Exceptional verbal/written communication, time management, multi-tasking capabilities, and a polished, positive demeanor.
Commute & Mobility
Reliable personal transportation or a dependable daily commute to our Woodbridge office.
Legal Eligibility
Legally authorized to work full-time in Canada.

Why Join Us?

Career Growth: Gain hands-on exposure to full-cycle recruitment, client relations, and HR operations.
Dynamic Team Environment: Work alongside a collaborative, fast-paced team dedicated to connecting people with great jobs.
Competitive Progression: Starting pay aligned with minimum wage, with room for salary growth based on skill, performance, and experience.

Apply About employer

More about this job

Responsibilities

Support recruiters with candidate engagement, initial screening, interview scheduling, onboarding, background checks, and maintaining a qualified talent database. Manage front desk operations, communications, candidate records, compliance paperwork, and general administrative tasks.

Requirements

Fluent spoken Spanish or Tagalog is required, along with strong communication, organization, time-management, and multitasking skills. Experience in HR, recruitment, customer service, or office administration is preferred; applicants must be legally authorized to work full-time in Canada and have reliable transportation or a dependable commute to Woodbridge.

Skills

Candidate Engagement
Recruitment Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline Management
Front Desk Operations
Customer Service
Phone and Email Communications
Records Management
Microsoft Office
Applicant Tracking Systems
Communication
Time Management
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Employment Agency
Candidate Engagement
Candidate Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline
Applicant Tracking System
Microsoft Office
Word
Excel
Outlook
Phone Switchboard
Front Desk
Customer Service
Data Management
Records Management
Administrative Support
Spanish
Tagalog
Client Relations

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