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Added 1 min ago
PH
Restaurant assistant manager
Pizza Hut
Sidney, BC
- From $37 CAD / hour
- Full-time
- On-site
Added 3 mins ago
MS
Administrative assistant
MPG STARS Immigration Ltd
Edmonton, AB
- $18 to $22 CAD / hour
- Full-time
- On-site
Added 5 mins ago
MR
Assistant manager - retail trade
Metro Richelieu inc.
Beloeil, QC
- $21 to $24.87 CAD / hour
- Full-time
- On-site
Added 7 mins ago
TR
Restaurant assistant manager
Taverna Rodos Restaurant & Lounge
Winnipeg, MB
- From $52,150 CAD / year
- Full-time
- On-site
Added 9 mins ago
KI
Legal administrative assistant
Kapoor Immigration Consulting Inc.
Calgary, AB
- $15 to $18 CAD / hour
- Full-time
- Part-time
- On-site
Added 10 mins ago
CC
Assistant manager, restaurant
Church's Chicken Oxford
Edmonton, AB
- From $36 CAD / hour
- Full-time
- On-site
Added 13 mins ago
RB
Administrative Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
…join our leading wealth management firm as an Administrative Assistant. By providing ongoing, exceptional service and support to our clients and our Advisor team, you will help our team…
Added 16 mins ago
WG
Assistant store manager
Windermere General Store
Windermere, BC
- $41.83 to $42 CAD / hour
- Full-time
- Contract
- On-site
Added 17 mins ago
CD
Dental assistant
CENTRE DENTAIRE CRISTAL
Montréal, QC
- From $26 CAD / hour
- Full-time
- On-site
Added 22 mins ago
SN
Restaurant assistant manager
Shake n Rolls INC.
Winnipeg, MB
- From $31.5 CAD / hour
- Full-time
- On-site
Added 22 mins ago
VF
Administrative assistant
Variety Foods Ltd
Mount Pearl, NL
- From $19 CAD / hour
- Full-time
- On-site
Added 23 mins ago
XB
Assistant project manager
Xanadu Bath Inc
Winnipeg, MB
- From $17 CAD / hour
- Full-time
- On-site
Added 24 mins ago
MR
Restaurant assistant manager
McDonald's Restaurants
Carleton Place, ON
- From $25 CAD / hour
- Full-time
- On-site
Added 28 mins ago
MV
Wastewater Treatment Plant Operator I (2 Positions)
Metro Vancouver
BC · British Columbia, Canada
- Full-time
Administrative Assistant III - Metro Vancouver
Added 28 mins ago
BM
Certified Dental Assistant, Forensic Psychiatric Hospital
BC Mental Health and Substance Use Services
Coquitlam, BC
- Part-time
Graduation from a recognized Certified Dental Assistant program plus one (1) year’s recent, related experience or an equivalent combination of education, training and experience.
Added 28 mins ago
D
Brand Manager – Danone Canada
Danone
Toronto, ON
- $72,000 to $110,000 CAD / year
- Full-time
Contribute to the development of the Assistant Brand Manager
Added 28 mins ago
SH
Part-Time l Assistant Cook l Radisson Blu Toronto Downtown
Silver Hotel Group
Toronto, ON
- Part-time
In addition to the core job requirements, skill sets and work-related experience; the Assistant Cook will illustrate the ability and passion to:
Added 28 mins ago
SH
Full-Time l Assistant Cook l Radisson Blu Toronto Downtown
Silver Hotel Group
Toronto, ON
- Full-time
In addition to the core job requirements, skill sets and work-related experience; the Assistant Cook will illustrate the ability and passion to:
Added 28 mins ago
D
Brand Manager – Danone Canada
Danone
Toronto, ON
- $72,000 to $110,000 CAD / year
- Full-time
Contribute to the development of the Assistant Brand Manager
Added 28 mins ago
TC
Assistant Store Manager Homesense - Milton
TJX Canada – Winners, Marshalls, HomeSense
Milton, ON
- $48,592.5 to $68,029.5 CAD / year
- Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 28 mins ago
PG
AP/AR/Payroll Administrative Assistant
Pittsburgh Glass Works
Calgary, AB
- Full-time
Added 28 mins ago
CE
Supply Classroom Educator
Childventures Early Learning Academy
Mississauga, ON
- $19.95 to $25.86 CAD / hour
An ECE degree/diploma and registration with the College of Early Childhood Educators (RECE), or an Early Childhood Assistant (ECA), or Child and Youth Worker/Care diploma (CYW/CYC), or…
Added 28 mins ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
Ottawa, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 28 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Brantford, ON
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 28 mins ago
CC
Assistant manager - retail
Centennial Chevron
Burnaby, BC
- From $45 CAD / hour
- Full-time
- On-site

I8IS - Infiniti Software Solutions

Recruitment & Admin Assistant

Vaughan, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Original job description

Job Posting: Recruitment & Administrative Assistant

Location: Woodbridge, Ontario

Position Type: Full-Time, On-Site

Compensation: Starting at minimum wage (commensurate with qualifications & experience)

Language Requirement: Spoken fluency in Spanish OR Tagalog (Filipino) is required

About the Opportunity

Are you an organized, energetic professional looking to jumpstart or advance your career in Human Resources and Recruitment?

We are a fast-paced employment agency in Woodbridge seeking a Recruitment & Administrative Assistant to join our team. In this dual-focus role, you will serve as the primary ambassador for our front desk operations while collaborating closely with recruiters and account managers to source, screen, and onboard top candidate talent.

Key Responsibilities

Talent Acquisition Support

Candidate Engagement: Engage proactively with job seekers regarding active client opportunities and application updates.
Screening & Scheduling: Conduct initial prescreens, coordinate recruiter interviews, and manage calendar schedules.
Onboarding Management: Guide applicants through profile registration, background checks, and compliance documentation.
Pipeline Maintenance: Build and update an active database of qualified talent for rapid client deployment.

Office & Administrative Operations

Front Desk Hospitality: Warmly greet office visitors, clients, and prospective candidates.
Communications Hub: Direct incoming phone calls, respond to email queries, and route correspondence accurately.
Data & Records Management: Maintain organized digital and physical candidate files, compliance records, and general agency paperwork.
Operational Support: Assist recruiters, account managers, and leadership with daily administrative tasks and ad-hoc projects.

Key Qualifications

Category
Requirements
Language Skills
Required: Fluent in spoken Spanish or Tagalog (Filipino) to facilitate candidate screening and client support.
Experience
Preferred background in HR, recruitment, customer service, or office administration (employment agency experience is a strong asset).
Technical Proficiency
Comfortable with Microsoft Office Suite (Word, Excel, Outlook), email systems, phone switchboards, and recruiting/ATS software.
Essential Skills
Exceptional verbal/written communication, time management, multi-tasking capabilities, and a polished, positive demeanor.
Commute & Mobility
Reliable personal transportation or a dependable daily commute to our Woodbridge office.
Legal Eligibility
Legally authorized to work full-time in Canada.

Why Join Us?

Career Growth: Gain hands-on exposure to full-cycle recruitment, client relations, and HR operations.
Dynamic Team Environment: Work alongside a collaborative, fast-paced team dedicated to connecting people with great jobs.
Competitive Progression: Starting pay aligned with minimum wage, with room for salary growth based on skill, performance, and experience.

Apply About employer

More about this job

Responsibilities

Support recruiters with candidate engagement, initial screening, interview scheduling, onboarding, background checks, and maintaining a qualified talent database. Manage front desk operations, communications, candidate records, compliance paperwork, and general administrative tasks.

Requirements

Fluent spoken Spanish or Tagalog is required, along with strong communication, organization, time-management, and multitasking skills. Experience in HR, recruitment, customer service, or office administration is preferred; applicants must be legally authorized to work full-time in Canada and have reliable transportation or a dependable commute to Woodbridge.

Skills

Candidate Engagement
Recruitment Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline Management
Front Desk Operations
Customer Service
Phone and Email Communications
Records Management
Microsoft Office
Applicant Tracking Systems
Communication
Time Management
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Employment Agency
Candidate Engagement
Candidate Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline
Applicant Tracking System
Microsoft Office
Word
Excel
Outlook
Phone Switchboard
Front Desk
Customer Service
Data Management
Records Management
Administrative Support
Spanish
Tagalog
Client Relations

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