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Added 23 mins ago
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Retail Keyholder, Sandro, Richmond, McArthurGlen Designer Outlet
SMCP – Sandro, Maje, Claudie Pierlot, Fursac
Richmond, BC
- Temporary
…day. You’ll use your passion for fashion and your customer service skills to create memorable moments for our clients. Your leadership will shine through as you assist with opening and…
Added 23 mins ago
DC
Technical Specialist, Project Management (Project Assistant)
Defence Construction Canada
Petawawa, ON
- Full-time
The Technical Specialist, Project Management (Project Assistant), provides project management services to support the delivery of routine to moderately complex building infrastructure and…
Added 23 mins ago
VL
Legal Assistant Paralegal
Vision Law Group
AB · Edmonton, AB
- Full-time
We are looking for a motivated and organized Legal Assistant Paralegal to support our litigation team. You will work closely with lawyers on active files, help keep matters moving forward,…
Added 1 hour ago
TU
Student Information and Program Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
The Student Information and Program Assistant independently provides high-level program and administrative support across the planning and delivery of multiple Go Global programs. The…
Added 1 hour ago
AC
Administrator
Aston Carter
New Westminster, BC
- $24 to $25 CAD / hour
- Contract
Job Title: Administrative Assistant Indigenous Relations
Added 1 hour ago
OB
optometric assistant
Oak Bay Optometry
Victoria, BC
- Full-time
Added 1 hour ago
TS
Administrative Assistant/Kettle Coordinator
The Salvation Army in Canada
Parksville, BC
- Part-time
Reporting directly to the Administration Department at Mount Arrowsmith, the Administrative Assistant will handle front desk duties, provide administrative support and back-up support, and…
Added 1 hour ago
LG
Gallery Assistant
Liss Gallery
Toronto, ON
- Contract
…with professional installation to ensure a high standard of client service and…
Added 1 hour ago
K
Project Assistant / Client Lead
Kinectrics
Toronto, ON
- Full-time
Support Project Managers with project administration including invoices for service agreement and non-service agreement work.
Added 1 hour ago
KM
Litigation Assistant
Keyser Mason Ball, LLP
Mississauga, ON
- Full-time
Founded in 1979, KMB Law is a leading full-service business law firm with offices in Mississauga, Burlington, and Toronto. Guided by a progressive partnership, we operate on core values…
Added 2 hours ago
LK
Will and Estates LAA – Vancouver/West Vancouver
Lindsay Kenney LLP
Vancouver, BC
- Full-time
Lindsay Kenney LLP is one of Western Canada’s largest full-service law firms with locations conveniently located in downtown Vancouver, West Vancouver, and Langley. After 45 years in the…
Added 2 hours ago
B
Construction Manager
Binnie
BC
- Full-time
…staff including Project Supervisors, Contract Administrators, Assistant Project Supervisors, Surveyors, Geomatics Technicians, and administrative staff on client projects throughout British…
Added 2 hours ago
UO
Student Information and Program Assistant
University of British Columbia
Vancouver, BC · UBCV | UBC Life Building (LIFE)
- $4,582 to $4,816 CAD / month
- Full-time
The Student Information and Program Assistant independently provides high-level program and administrative support across the planning and delivery of multiple Go Global programs. The…
Added 2 hours ago
Warehouse Associate
Bureau Veritas
Vancouver, BC
Do you believe in the power of teamwork and sharing ideas? Do you take pride in delivering exceptional quality and service with everything you do? Do you seek out ideas for improving the…
Added 2 hours ago
TS
Administrative Assistant/Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Parksville, BC · Mount Arrowsmith Corps - Office
- Part-time
Reporting directly to the Administration Department at Mount Arrowsmith, the Administrative Assistant will handle front desk duties, provide administrative support and back-up support, and…
Added 3 hours ago
Retail Keyholder, Sandro, Richmond, McArthurGlen Designer Outlet
SMCP NORTH AMERICA (US, CANADA)
Richmond, BC
…day. You’ll use your passion for fashion and your customer service skills to create memorable moments for our clients. Your leadership will shine through as you assist with opening and…
Added 3 hours ago
DL
Assistant Operations Manager
DelGate Logistics
Vancouver, BC
- Full-time
Role Description The Assistant Operations Manager is a full-time, on-site role based in Vancouver, BC, supporting daily warehouse and logistics operations. This role assists in coordinating…
Added 3 hours ago
L
Lab Patient Technician - Temporary - Part Time Regular - Toronto, ON
LifeLabs
Toronto, ON
- Part-time
Additional requirements: Successful Candidate for this position should be able to demonstrate strong customer service understanding, data entry skills, blood collection technique, good…
Added 3 hours ago
LH
Client Services Coordinator
Lifemark Health Group
Calgary, AB
- Full-time
As a Client Services Coordinator you are the first point of contact for the company. You are passionate about your work and perform with a high level of energy, reliability and pride. You…
Added 3 hours ago
HH
Medical Office Assistant
Harrison Healthcare
Vancouver, BC
- $25 to $29 CAD / hour
- Full-time
…compassion, innovation, and excellence, delivering care as if each client were…
Added 3 hours ago
TD
Utility Driver [Groundperson / Arborist]
The Davey Tree Expert Company
Oakbank, MB
- Full-time
…based horticultural and environmental services with outstanding client service. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental…
Added 4 hours ago
RB
Assistant Branch Manager
Royal Bank of Canada
Saanich, BC
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 4 hours ago
RB
Assistant Branch Manager - Greater Toronto Region
Royal Bank of Canada
Toronto, ON
- Full-time
As an Assistant Branch Manager, you motivate and coach a high-performing team of Advisors in a dynamic, high-volume, and rewarding marketplace, while establishing and achieving team…
Added 4 hours ago
BJ
Legal Assistant, Real Estate
Bennett Jones
Vancouver, BC
- Full-time
Assist with client billings and preparing invoices and account letters
Added 4 hours ago
L
Lab Patient Technician - Full Time - North York, ON
LifeLabs
Toronto, ON
- Full-time
Maintain client relationships, including responding to inquiries and following up on requests.

I8IS - Infiniti Software Solutions

Recruitment & Admin Assistant

Vaughan, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Original job description

Job Posting: Recruitment & Administrative Assistant

Location: Woodbridge, Ontario

Position Type: Full-Time, On-Site

Compensation: Starting at minimum wage (commensurate with qualifications & experience)

Language Requirement: Spoken fluency in Spanish OR Tagalog (Filipino) is required

About the Opportunity

Are you an organized, energetic professional looking to jumpstart or advance your career in Human Resources and Recruitment?

We are a fast-paced employment agency in Woodbridge seeking a Recruitment & Administrative Assistant to join our team. In this dual-focus role, you will serve as the primary ambassador for our front desk operations while collaborating closely with recruiters and account managers to source, screen, and onboard top candidate talent.

Key Responsibilities

Talent Acquisition Support

Candidate Engagement: Engage proactively with job seekers regarding active client opportunities and application updates.
Screening & Scheduling: Conduct initial prescreens, coordinate recruiter interviews, and manage calendar schedules.
Onboarding Management: Guide applicants through profile registration, background checks, and compliance documentation.
Pipeline Maintenance: Build and update an active database of qualified talent for rapid client deployment.

Office & Administrative Operations

Front Desk Hospitality: Warmly greet office visitors, clients, and prospective candidates.
Communications Hub: Direct incoming phone calls, respond to email queries, and route correspondence accurately.
Data & Records Management: Maintain organized digital and physical candidate files, compliance records, and general agency paperwork.
Operational Support: Assist recruiters, account managers, and leadership with daily administrative tasks and ad-hoc projects.

Key Qualifications

Category
Requirements
Language Skills
Required: Fluent in spoken Spanish or Tagalog (Filipino) to facilitate candidate screening and client support.
Experience
Preferred background in HR, recruitment, customer service, or office administration (employment agency experience is a strong asset).
Technical Proficiency
Comfortable with Microsoft Office Suite (Word, Excel, Outlook), email systems, phone switchboards, and recruiting/ATS software.
Essential Skills
Exceptional verbal/written communication, time management, multi-tasking capabilities, and a polished, positive demeanor.
Commute & Mobility
Reliable personal transportation or a dependable daily commute to our Woodbridge office.
Legal Eligibility
Legally authorized to work full-time in Canada.

Why Join Us?

Career Growth: Gain hands-on exposure to full-cycle recruitment, client relations, and HR operations.
Dynamic Team Environment: Work alongside a collaborative, fast-paced team dedicated to connecting people with great jobs.
Competitive Progression: Starting pay aligned with minimum wage, with room for salary growth based on skill, performance, and experience.

Apply About employer

More about this job

Responsibilities

Support recruiters with candidate engagement, initial screening, interview scheduling, onboarding, background checks, and maintaining a qualified talent database. Manage front desk operations, communications, candidate records, compliance paperwork, and general administrative tasks.

Requirements

Fluent spoken Spanish or Tagalog is required, along with strong communication, organization, time-management, and multitasking skills. Experience in HR, recruitment, customer service, or office administration is preferred; applicants must be legally authorized to work full-time in Canada and have reliable transportation or a dependable commute to Woodbridge.

Skills

Candidate Engagement
Recruitment Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline Management
Front Desk Operations
Customer Service
Phone and Email Communications
Records Management
Microsoft Office
Applicant Tracking Systems
Communication
Time Management
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Employment Agency
Candidate Engagement
Candidate Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline
Applicant Tracking System
Microsoft Office
Word
Excel
Outlook
Phone Switchboard
Front Desk
Customer Service
Data Management
Records Management
Administrative Support
Spanish
Tagalog
Client Relations

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