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Added 1 min ago
SB
Account Manager (Mandatory Travel)
Scandinavian Building Services
Saskatoon, SK
- Full-time
…and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core…
Added 15 mins ago
CH
Catering Sales Manager - Full-Time Maternity Leave Coverage
Crescent Hotels & Resorts
Rossland, BC
- Full-time
Interact with clients to determine needs and direct associates accordingly.
Added 15 mins ago
AI
Scale Clerk
American Iron & Metal (AIM)
Levis, QC
- Full-time
The tools and support needed to succeed in your career and professional development
Added 15 mins ago
CH
Executive Assistant
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Are you brilliant at providing direct operational support and administrative services to leaders, team members, and clients? Are you skilled at supporting tactical communications planning…
Added 16 mins ago
T
Actuarial Analyst I
TD
Toronto, ON · Montreal, QC
- Full-time
…allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience,…
Added 16 mins ago
Manager, Media and Public Affairs
Trans Mountain
Calgary, AB
With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil…
Added 16 mins ago
Senior Legal Counsel (Contract)
Trans Mountain
Calgary, AB
With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil…
Added 16 mins ago
Senior Purchasing Specialist, Pacific Link (Contract)
Trans Mountain
Calgary, AB
With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil…
Added 16 mins ago
JC
Structural Engineer
Johnson Controls
AB · SA - Edmonton Orion
- Full-time
This is a full-time position in Edmonton, Alberta, or Gilbert, AZ.
Added 16 mins ago
TT
Seasona lAssociate Winners Huntsville
The TJX Companies, Inc.
Huntsville, ON
- Part-time
Support for you and your family through our Associate and Family Assistance programs, offering helpful resources and services to enhance your well-being.
Added 46 mins ago
JC
Account Supervisor
JAM CRM
Toronto, ON
- Full-time
…work, making our client’s proud, and smashing personal and professional goals along the way. With our creativity, outstanding culture, and cool technology we may just be the best kept…
Added 46 mins ago
TM
Senior Purchasing Specialist, Pacific Link (Contract)
Trans Mountain
Calgary, AB
- Contract
With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil…
Added 46 mins ago
TM
Senior Legal Counsel (Contract)
Trans Mountain
Calgary, AB
- Contract
With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil…
Added 46 mins ago
LL
Corporate Legal Administrative Assistant
Lawson Lundell LLP
Calgary, AB
- Full-time
Lawson Lundell LLP is seeking a full-time, intermediate-level Corporate Commercial Legal Assistant to join our Corporate Department in Calgary. The ideal candidate is an enthusiastic,…
Added 1 hour ago
Legal Administrative Assistant
Lawson Lundell
AB · Calgary, Alberta
Lawson Lundell LLP is seeking a full-time, intermediate-level Corporate Commercial Legal Assistant to join our Corporate Department in Calgary. The ideal candidate is an enthusiastic,…
Added 1 hour ago
FC
Senior Manager, Tax
Federated Co-operatives Limited
Saskatoon, SK
- Full-time
Federated Co-operatives Limited (FCL) is hiring a Senior Manager, Tax on a permanent full-time basis within our Finance team. This position is a hybrid opportunity and is based in…
Added 1 hour ago
EL
Medical Science Liaison, Immunology-Gastroenterology/Rheumatology-Western Canada - Contract
Eli Lilly and Company
Calgary, AB
- Full-time
…medicines, strengthen how health is understood and managed, and support the communities we serve. This is hard, urgent, selfless work - but it’s work worth doing. If you’re driven by…
Added 1 hour ago
AL
Civil Engineer (Geotechnical)
AGAT Laboratories
Calgary, AB
- Full-time
…P.Eng. designation, specializing in Geotechnical Engineering, to support our laboratory-based geotechnical…
Added 1 hour ago
OH
Bilingual Care Coordinator, Temporary Full-Time, Congregate Care Team East, Labelle
Ontario Health atHome
Ottawa, ON
- Full-time
…and other community health and social service providers to support patients in their home environment. The Care Coordinator regularly participates and provides guidance in meetings with key…
Added 1 hour ago
MC
Administrative Coordinator – Hospitality
Mississauga Convention Centre
Mississauga, ON
- Full-time
Mississauga Convention Centre is seeking an exceptionally organized, professional, proactive, and detail-oriented Administrative Coordinator to support daily hospitality operations and…
Added 1 hour ago
Lead, Document Control, Pacific Link (Contract)
Trans Mountain
Calgary, AB
With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil…
Added 1 hour ago
Executive Assistant to the Chief Project Development Officer, Pacific Link
Trans Mountain
Calgary, AB
With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil…
Added 1 hour ago
Document Controller, Pacific Link (Contract)
Trans Mountain
Calgary, AB
Full-time, contract position based in the Calgary Head Office.
Added 1 hour ago
Contracts Administrator, Pacific Link (Contract)
Trans Mountain
Calgary, AB
With our expanded pipeline system now in place, Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil…
Added 1 hour ago
Registered Nurse (RN) - Black Health & Wellness
Durham Community Health Centre
Oshawa, ON
Employment Status: Temporary Full-Time Contract until April 30, 2027

I8IS - Infiniti Software Solutions

Recruitment & Admin Assistant

Vaughan, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Original job description

Job Posting: Recruitment & Administrative Assistant

Location: Woodbridge, Ontario

Position Type: Full-Time, On-Site

Compensation: Starting at minimum wage (commensurate with qualifications & experience)

Language Requirement: Spoken fluency in Spanish OR Tagalog (Filipino) is required

About the Opportunity

Are you an organized, energetic professional looking to jumpstart or advance your career in Human Resources and Recruitment?

We are a fast-paced employment agency in Woodbridge seeking a Recruitment & Administrative Assistant to join our team. In this dual-focus role, you will serve as the primary ambassador for our front desk operations while collaborating closely with recruiters and account managers to source, screen, and onboard top candidate talent.

Key Responsibilities

Talent Acquisition Support

Candidate Engagement: Engage proactively with job seekers regarding active client opportunities and application updates.
Screening & Scheduling: Conduct initial prescreens, coordinate recruiter interviews, and manage calendar schedules.
Onboarding Management: Guide applicants through profile registration, background checks, and compliance documentation.
Pipeline Maintenance: Build and update an active database of qualified talent for rapid client deployment.

Office & Administrative Operations

Front Desk Hospitality: Warmly greet office visitors, clients, and prospective candidates.
Communications Hub: Direct incoming phone calls, respond to email queries, and route correspondence accurately.
Data & Records Management: Maintain organized digital and physical candidate files, compliance records, and general agency paperwork.
Operational Support: Assist recruiters, account managers, and leadership with daily administrative tasks and ad-hoc projects.

Key Qualifications

Category
Requirements
Language Skills
Required: Fluent in spoken Spanish or Tagalog (Filipino) to facilitate candidate screening and client support.
Experience
Preferred background in HR, recruitment, customer service, or office administration (employment agency experience is a strong asset).
Technical Proficiency
Comfortable with Microsoft Office Suite (Word, Excel, Outlook), email systems, phone switchboards, and recruiting/ATS software.
Essential Skills
Exceptional verbal/written communication, time management, multi-tasking capabilities, and a polished, positive demeanor.
Commute & Mobility
Reliable personal transportation or a dependable daily commute to our Woodbridge office.
Legal Eligibility
Legally authorized to work full-time in Canada.

Why Join Us?

Career Growth: Gain hands-on exposure to full-cycle recruitment, client relations, and HR operations.
Dynamic Team Environment: Work alongside a collaborative, fast-paced team dedicated to connecting people with great jobs.
Competitive Progression: Starting pay aligned with minimum wage, with room for salary growth based on skill, performance, and experience.

Apply About employer

More about this job

Responsibilities

Support recruiters with candidate engagement, initial screening, interview scheduling, onboarding, background checks, and maintaining a qualified talent database. Manage front desk operations, communications, candidate records, compliance paperwork, and general administrative tasks.

Requirements

Fluent spoken Spanish or Tagalog is required, along with strong communication, organization, time-management, and multitasking skills. Experience in HR, recruitment, customer service, or office administration is preferred; applicants must be legally authorized to work full-time in Canada and have reliable transportation or a dependable commute to Woodbridge.

Skills

Candidate Engagement
Recruitment Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline Management
Front Desk Operations
Customer Service
Phone and Email Communications
Records Management
Microsoft Office
Applicant Tracking Systems
Communication
Time Management
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Employment Agency
Candidate Engagement
Candidate Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline
Applicant Tracking System
Microsoft Office
Word
Excel
Outlook
Phone Switchboard
Front Desk
Customer Service
Data Management
Records Management
Administrative Support
Spanish
Tagalog
Client Relations

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