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Added 11 mins ago
TL
Service Writer
TruckPro, LLC
Ayr, ON
- Full-time
General Clerical Duties: Maintain accurate digital and physical filing systems, reconcile monthly vendor statements, and assist management with daily administrative tasks.
Added 12 mins ago
TH
Contractor Sales Part Time - WOODSTOCK
The Home Depot
Woodstock, ON
- Part-time
Responding to public address system announcements Requires listening for customer service calls, personal pages and general information announcements
Added 12 mins ago
Q
DSP Application Engineer, Principal
Qualcomm
Ottawa, ON
- Full-time
Added 57 mins ago
J
Mech and Robotics Tech
JLL
Edmonton, AB
- Full-time
Added 1 hour ago
OF
Group Fitness Coach
Orangetheory Fitness Canada
Port Moody, BC
- $30 to $70 USD / hour
- Part-time
Understanding the science behind our workouts specifically, heart-rate focused training programs in general, and being aware of what the competition is doing
Added 1 hour ago
OF
Group Fitness Instructor
Orangetheory Fitness Canada
Langley (District), BC · Langley, BC
- $30 to $70 USD / hour
- Part-time
Understanding the science behind our workouts specifically, heart-rate focused training programs in general, and being aware of what the competition is doing
Added 1 hour ago
OF
Regional Coach North Edmonton
Orangetheory Fitness Canada
St. Albert, AB
- $30 to $70 USD / hour
- Part-time
Understanding the science behind our workouts specifically, heart-rate focused training programs in general, and being aware of what the competition is doing
Added 1 hour ago
OF
Group Fitness Coach
Orangetheory Fitness Canada
AB · Edmonton, AB
- $30 to $70 USD / hour
- Part-time
Understanding the science behind our workouts specifically, heart-rate focused training programs in general, and being aware of what the competition is doing
Added 1 hour ago
PH
Social Worker
Provincial Health Services Authority
Port Coquitlam, BC
- Full-time
…providing clinical and consultative social work services of a general nature to the defined client populations with complex concurrent disorders and their families and focusing on how the…
Added 1 hour ago
PH
Social Worker
Provincial Health Services Authority
Surrey, BC
- Full-time
…providing clinical and consultative social work services of a general nature to the defined client populations with complex concurrent disorders and their families and focusing on how the…
Added 1 hour ago
PH
Social Worker
Provincial Health Services Authority
Surrey, BC
- Full-time
…providing clinical and consultative social work services of a general nature to the defined client populations with complex concurrent disorders and their families and focusing on how the…
Added 1 hour ago
D
Store Associate
Dollarama
Montreal, QC
- Part-time
The Store Associate performs all general operations duties and participates in the merchandise receiving process according to company standards, which includes:
Added 1 hour ago
RM
RN Registered Nurse
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
…within Ross Memorial Hospital. A patient is admitted there for general rehab and acute stroke care. Each patient will have rehab goals to support their treatment and to meet the goals of a…
Added 1 hour ago
W
Part-Time Stock Unloader Associate (2 open positions)
Walmart
Yarmouth Indian Reserve No. 33, NS
- Part-time
Prepares and resets the Receiving Area and unloads general merchandise trailers, including completing live unloading of remaining merchandise.
Added 2 hours ago
HT
Internal Auditor (Business Control & IT)
Husky Technologies
Bolton, ON
- Full-time
Perform testing of IT General Controls (ITGCs), IT Application Controls (ITACs), and Information Used in Controls (IUCs).
Added 2 hours ago
HT
IT Internal Auditor
Husky Technologies
Bolton, ON
- Full-time
Perform testing of IT General Controls (ITGCs), IT Application Controls (ITACs), and Information Used in Controls/Reports (IUCs).
Added 2 hours ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
Act as the finance lead for the Product Line, partnering closely with the General Manager and leadership team
Added 2 hours ago
C
Rail Track Maintainer - Production (Great Lakes)
CN
Lasalle, ON
- Internship
High School Diploma or General Education Diploma (GED)
Added 2 hours ago
AC
Buyer
Atlas Copco Group
ON · Ontario, Canada
- Full-time
…services for the production and service of medical gas systems and general office products. You will work directly with vendors and suppliers to request product information and quotations,…
Added 2 hours ago
BV
INSPECTION ASSOCIATE
Bureau Veritas | Marine & Offshore
Hamilton, ON
- Full-time
EDUCATION and/or EXPERIENCE: High school diploma or general education development certificate (GED). Knowledge of company HS&E procedures and associated governmental regulations.
Added 2 hours ago
AC
Onsite Technician
Atlas Copco
Oshawa, ON
- Full-time
We are seeking an Onsite Technician to join our Service Team. This is an onsite position based at the General Motors plant in Oshawa, Ontario, working Tuesday through Friday from 6:00 p.m.…
Added 2 hours ago
BV
SAMPLE PREPARATION TECHNICIAN - GENERAL LABOUR
Bureau Veritas | Marine & Offshore
Vancouver, BC
- Contract
This is a general labour position, which requires heavy lifting up to 50lbs through out the shift**
Added 3 hours ago
C
Flagperson - Production (Great Lakes)
CN
Lasalle, ON
- Internship
High School Diploma or General Education Diploma (GED)
Added 3 hours ago
G
Director Medical Writing Asset Lead
GSK
Mississauga, ON
- Full-time
Added 3 hours ago
S
Laboratory Assistant
SoTalent
Quebec, QC
- Full-time
Support general materials handling and other laboratory duties as required.

I8IS - Infiniti Software Solutions

Recruitment & Admin Assistant

Vaughan, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Original job description

Job Posting: Recruitment & Administrative Assistant

Location: Woodbridge, Ontario

Position Type: Full-Time, On-Site

Compensation: Starting at minimum wage (commensurate with qualifications & experience)

Language Requirement: Spoken fluency in Spanish OR Tagalog (Filipino) is required

About the Opportunity

Are you an organized, energetic professional looking to jumpstart or advance your career in Human Resources and Recruitment?

We are a fast-paced employment agency in Woodbridge seeking a Recruitment & Administrative Assistant to join our team. In this dual-focus role, you will serve as the primary ambassador for our front desk operations while collaborating closely with recruiters and account managers to source, screen, and onboard top candidate talent.

Key Responsibilities

Talent Acquisition Support

Candidate Engagement: Engage proactively with job seekers regarding active client opportunities and application updates.
Screening & Scheduling: Conduct initial prescreens, coordinate recruiter interviews, and manage calendar schedules.
Onboarding Management: Guide applicants through profile registration, background checks, and compliance documentation.
Pipeline Maintenance: Build and update an active database of qualified talent for rapid client deployment.

Office & Administrative Operations

Front Desk Hospitality: Warmly greet office visitors, clients, and prospective candidates.
Communications Hub: Direct incoming phone calls, respond to email queries, and route correspondence accurately.
Data & Records Management: Maintain organized digital and physical candidate files, compliance records, and general agency paperwork.
Operational Support: Assist recruiters, account managers, and leadership with daily administrative tasks and ad-hoc projects.

Key Qualifications

Category
Requirements
Language Skills
Required: Fluent in spoken Spanish or Tagalog (Filipino) to facilitate candidate screening and client support.
Experience
Preferred background in HR, recruitment, customer service, or office administration (employment agency experience is a strong asset).
Technical Proficiency
Comfortable with Microsoft Office Suite (Word, Excel, Outlook), email systems, phone switchboards, and recruiting/ATS software.
Essential Skills
Exceptional verbal/written communication, time management, multi-tasking capabilities, and a polished, positive demeanor.
Commute & Mobility
Reliable personal transportation or a dependable daily commute to our Woodbridge office.
Legal Eligibility
Legally authorized to work full-time in Canada.

Why Join Us?

Career Growth: Gain hands-on exposure to full-cycle recruitment, client relations, and HR operations.
Dynamic Team Environment: Work alongside a collaborative, fast-paced team dedicated to connecting people with great jobs.
Competitive Progression: Starting pay aligned with minimum wage, with room for salary growth based on skill, performance, and experience.

Apply About employer

More about this job

Responsibilities

Support recruiters with candidate engagement, initial screening, interview scheduling, onboarding, background checks, and maintaining a qualified talent database. Manage front desk operations, communications, candidate records, compliance paperwork, and general administrative tasks.

Requirements

Fluent spoken Spanish or Tagalog is required, along with strong communication, organization, time-management, and multitasking skills. Experience in HR, recruitment, customer service, or office administration is preferred; applicants must be legally authorized to work full-time in Canada and have reliable transportation or a dependable commute to Woodbridge.

Skills

Candidate Engagement
Recruitment Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline Management
Front Desk Operations
Customer Service
Phone and Email Communications
Records Management
Microsoft Office
Applicant Tracking Systems
Communication
Time Management
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Employment Agency
Candidate Engagement
Candidate Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline
Applicant Tracking System
Microsoft Office
Word
Excel
Outlook
Phone Switchboard
Front Desk
Customer Service
Data Management
Records Management
Administrative Support
Spanish
Tagalog
Client Relations

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