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Added 14 mins ago
CT
Corrosion Technician: Alberta
Corrosion Technologies
AB · Alberta, Canada
- Full-time
Corrosion Technologies is involved in the design, application and maintenance of cathodic protection and AC mitigation systems to control corrosion on metallic structures that are in…
Added 14 mins ago
SH
General Duty Radiopharmacy Technologist - PRS-Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Director, Provincial Radiopharmaceutical Services
Added 14 mins ago
SH
General Duty Radiopharmacy Technologist - PRS - Repost
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Director, Provincial Radiopharmaceutical Services
Added 16 mins ago
Financial Service Representative
Money Mart
Edmonton, AB
…Members interview customers for personal lending products, review application and financial information, recommend appropriate solutions, sell related financial products and services,…
Added 16 mins ago
CH
Data Scientist
Calgary Homeless Foundation
Calgary, AB
- Full-time
Lead the development and application of advanced statistical and computational methods to complex homelessness and system-planning questions.
Added 16 mins ago
V
Senior Project Manager
Vanderlande
Toronto, ON
- Full-time
Coordinate with airport authorities, general contractors, construction teams and other project stakeholders to support installation, integration, testing and commissioning activities within…
Added 16 mins ago
BH
Clerk, Outpatient Programs
Bruyère Health
Ottawa, ON
- Full-time
Minimum of one (1) year of experience in an office environment including, preferably, medical and general office procedures.
Added 16 mins ago
TL
Forklift Operator
Transx Ltd
Edmonton, AB
- Full-time
Other general labor duties such as stacking, wrapping and warehouse cleaning
Added 16 mins ago
C
CC Winston Churchill & VIP Kitchen Staff
Cineplex
Oakville, ON · CPX Winston Churchill
- Part-time
…reporting requirements must be reported immediately to the General Manager and the Health & Safety…
Added 28 mins ago
KP
Client Experience Associate
Keystone Pacific Property Management
ON · Ontario, Canada
- Full-time
…at least one trained skill the CX Associate supports (e.g., General Community, Architectural, Escrow, or…
Added 28 mins ago
FC
Casual Courier-1
FedEx Canada
Longueuil, QC · Saint-Hubert, QC
- Part-time
This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of…
Added 28 mins ago
FC
Customer Rep-Station
FedEx Canada
Comox, BC
- Part-time
This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of…
Added 28 mins ago
FC
Courier Team Lead
FedEx Canada
Clairmont, AB
- Full-time
This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of…
Added 28 mins ago
FC
Operations Administrator II
FedEx Canada
Whitby, ON
- Part-time
This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of…
Added 28 mins ago
FC
Package Handler/Non-Driver
FedEx Canada
Brampton, ON
- Full-time
This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of…
Added 28 mins ago
FC
Sr Marketing Specialist
FedEx Canada
Mississauga, ON
- Full-time
This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of…
Added 28 mins ago
DF
Member Service Representative
DUCA Financial Services Credit Union Ltd.
Burlington, ON
- Full-time
Completes general office duties, processing and administration as required
Added 28 mins ago
CH
Data Scientist
Calgary Homeless Foundation
Calgary, AB
- Full-time
Lead the development and application of advanced statistical and computational methods to complex homelessness and system-planning questions.
Added 28 mins ago
FC
Courier/Handler
FedEx Canada
Kingston, ON
- Part-time
This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of…
Added 30 mins ago
PF
SALES AND EDUCATION MANAGER - ENCAN
Pierre Fabre Laboratories
Canada - Networks
- Full-time
Added 30 mins ago
H
Nurse A - Registered Nurse General Duty Nurse
HealthCareersInSask.ca
Melfort, SK
- Part-time
…including assessment, planning, implementation, and evaluation. The General Duty Nurse is responsible and accountable for the provision of safe client care services and programs. Job…
Added 30 mins ago
H
Nurse A - Registered Nurse General Duty Nurse
HealthCareersInSask.ca
Regina, SK
- Full-time
…relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the…
Added 30 mins ago
MRHS - Educational Assistant 5.50 (Term)
Nova Scotia Regional Centres for Education & CSAP
Middleton, NS
Terms and conditions of employment, including wages, are in accordance with the Nova Scotia Government and General Employees Union (NSGEU) Local 73 Bargaining Unit at AVRCE.CA
Added 30 mins ago
Post Office Assistant - Term -
Canada Post - Postes Canada
Chute-aux-Outardes, QC
Understanding of general or post office accounting systems.
Added 30 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Chevery, QC
Understanding of general or post office accounting systems.

I8IS - Infiniti Software Solutions

Recruitment & Admin Assistant

Vaughan, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Original job description

Job Posting: Recruitment & Administrative Assistant

Location: Woodbridge, Ontario

Position Type: Full-Time, On-Site

Compensation: Starting at minimum wage (commensurate with qualifications & experience)

Language Requirement: Spoken fluency in Spanish OR Tagalog (Filipino) is required

About the Opportunity

Are you an organized, energetic professional looking to jumpstart or advance your career in Human Resources and Recruitment?

We are a fast-paced employment agency in Woodbridge seeking a Recruitment & Administrative Assistant to join our team. In this dual-focus role, you will serve as the primary ambassador for our front desk operations while collaborating closely with recruiters and account managers to source, screen, and onboard top candidate talent.

Key Responsibilities

Talent Acquisition Support

Candidate Engagement: Engage proactively with job seekers regarding active client opportunities and application updates.
Screening & Scheduling: Conduct initial prescreens, coordinate recruiter interviews, and manage calendar schedules.
Onboarding Management: Guide applicants through profile registration, background checks, and compliance documentation.
Pipeline Maintenance: Build and update an active database of qualified talent for rapid client deployment.

Office & Administrative Operations

Front Desk Hospitality: Warmly greet office visitors, clients, and prospective candidates.
Communications Hub: Direct incoming phone calls, respond to email queries, and route correspondence accurately.
Data & Records Management: Maintain organized digital and physical candidate files, compliance records, and general agency paperwork.
Operational Support: Assist recruiters, account managers, and leadership with daily administrative tasks and ad-hoc projects.

Key Qualifications

Category
Requirements
Language Skills
Required: Fluent in spoken Spanish or Tagalog (Filipino) to facilitate candidate screening and client support.
Experience
Preferred background in HR, recruitment, customer service, or office administration (employment agency experience is a strong asset).
Technical Proficiency
Comfortable with Microsoft Office Suite (Word, Excel, Outlook), email systems, phone switchboards, and recruiting/ATS software.
Essential Skills
Exceptional verbal/written communication, time management, multi-tasking capabilities, and a polished, positive demeanor.
Commute & Mobility
Reliable personal transportation or a dependable daily commute to our Woodbridge office.
Legal Eligibility
Legally authorized to work full-time in Canada.

Why Join Us?

Career Growth: Gain hands-on exposure to full-cycle recruitment, client relations, and HR operations.
Dynamic Team Environment: Work alongside a collaborative, fast-paced team dedicated to connecting people with great jobs.
Competitive Progression: Starting pay aligned with minimum wage, with room for salary growth based on skill, performance, and experience.

Apply About employer

More about this job

Responsibilities

Support recruiters with candidate engagement, initial screening, interview scheduling, onboarding, background checks, and maintaining a qualified talent database. Manage front desk operations, communications, candidate records, compliance paperwork, and general administrative tasks.

Requirements

Fluent spoken Spanish or Tagalog is required, along with strong communication, organization, time-management, and multitasking skills. Experience in HR, recruitment, customer service, or office administration is preferred; applicants must be legally authorized to work full-time in Canada and have reliable transportation or a dependable commute to Woodbridge.

Skills

Candidate Engagement
Recruitment Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline Management
Front Desk Operations
Customer Service
Phone and Email Communications
Records Management
Microsoft Office
Applicant Tracking Systems
Communication
Time Management
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Employment Agency
Candidate Engagement
Candidate Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline
Applicant Tracking System
Microsoft Office
Word
Excel
Outlook
Phone Switchboard
Front Desk
Customer Service
Data Management
Records Management
Administrative Support
Spanish
Tagalog
Client Relations

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