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Added 2 mins ago
RA
Tax & Estates Legal Assistant
Robins Appleby LLP
Toronto, ON
- Full-time
Our dynamic Tax and Estates team is currently seeking a talented and detail-oriented Legal Assistant to provide support to lawyers in their busy practices.
Added 1 hour ago
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Recruitment & Admin Assistant
I8IS - Infiniti Software Solutions
Vaughan, ON
- Full-time
Job Posting: Recruitment & Administrative Assistant
Added 1 hour ago
HO
People & Culture Specialist
Humans of HR
Vancouver, BC · Greater Vancouver, BC
- $65,000 to $75,000 CAD / year
- Full-time
This is a hands-on HR role focused on onboarding, benefits administration and the people side of acquisitions. You'll own the employee experience from offer letter to first day, for both…
Added 2 hours ago
Assistant Educators - Infant & Toddler Program
Upper Canada Child Care
Bradford West Gwillimbury, ON
We are currently recruiting Assistant Educators to join our Team in Bradford at the following location: St. Vincent de Paul CES.
Added 2 hours ago
M
Lead IGA Solution Architect
McKesson
Mississauga, ON
- Full-time
Architect and implement enterprise Identity Governance & Administration solutions supporting workforce, contractor, and third-party identities.
Added 2 hours ago
M
IAM Sr. Developer, IGA
McKesson
Mississauga, ON
- Full-time
McKesson is seeking an experienced Senior Identity Governance & Administration (IGA) Developer to design, develop, and support enterprise identity security solutions in a complex, highly…
Added 3 hours ago
C
Administrative Assistant (Hearings Support)
Confidencial
AB · Edmonton, AB
- Full-time
📣 We're hiring: Administrative Assistant (Hearings Support) | Edmonton, AB
Added 4 hours ago
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Legal Administrative Assistant
Confidencial
Calgary, AB
- Full-time
📣 We're hiring: Administrative Assistant (Hearings Support) | Calgary, AB
Added 4 hours ago
Assistant Manager, Retail Inventory Control
Northland Properties
North Vancouver, BC
The Assistant Manager, Inventory Control is responsible for the administration and control of purchasing and receiving processes, inventory management, and vendor coordination across Grouse…
Added 4 hours ago
HC
Benefits & Payroll Assistant
Huawei Canada
Markham, ON
- Full-time
Huawei Canada has an immediate 12-month contract opening for a Benefits & Payroll Assistant.
Added 4 hours ago
CC
Associate Coordinator, People & Culture at Assiniboine Park
Compass Canada
Winnipeg, MB
- Part-time
The People & Culture Assistant Coordinator, reporting to the Manager, People & Culture provides hands-on support across core HR functions, with a strong emphasis on full-cycle hourly…
Added 6 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 6 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 7 hours ago
I
Administrative Assistant and Commissariat operator, ADB
ICAO
Montreal, QC
- Full-time
The Bureau of Administration and Services (ADB) plays a lead role in the effective and efficient administrative management of the Organization by ensuring the provision of high-quality…
Added 8 hours ago
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Administrative Assistant (Medical Administrator)
Pollin
Toronto, ON
- Full-time
Added 19 hours ago
TU
Program Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
…1,000 undergraduate and 400 graduate students. The Program Assistant provides day-to-day administrative support to students, faculty supervisors, and the department’s administrative…
Added 20 hours ago
SO
Spirit of Math Vice Principal - Willowdale
Spirit of Math Schools Inc.
Toronto, ON · North York, ON
- Full-time
Supervise, train, and mentor teaching staff, assistant teachers, and administrative personnel to maintain high educational standards.
Added 20 hours ago
PO
Administrative Coordinator
Peak of the Market Ltd.
Winnipeg, MB
- Full-time
…the day-to-day operations of the office, the Senior Executive Assistant to the CEO, and various departments across Peak. This is a varied role where no two days are the same. You may be…
Added 20 hours ago
H
Administrative Assistant
Ha-Shilth-Sa
Port Alberni, BC
- Full-time
…motivated term (to March 31, 2027), full-time Administrative Assistant. This position performs a variety of complex administrative duties. Based out of Port Alberni, the Administrative…
Added 21 hours ago
FV
Educational Assistant, Part Time
Fort Vermilion School Division
Fort Vermilion, AB
- Part-time
The Educational Assistant is part of a school team effectively supporting students in the Divisional priorities of Numeracy, Literacy, Connectivity and Careers. Educational Assistants work…
Added 21 hours ago
PH
Administrative Assistant 2
Provincial Health Services Authority
Vancouver, BC
- Full-time
BC Emergency Health Services (BCEHS) is hiring a Administrative Assistant 2.
Added 22 hours ago
UO
Program Assistant
University of British Columbia
Vancouver, BC · UBCV | Fred Kaiser Building (KAIS)
- $4,582 to $4,816 CAD / month
- Full-time
…1,000 undergraduate and 400 graduate students. The Program Assistant provides day-to-day administrative support to students, faculty supervisors, and the department’s administrative…
Added 22 hours ago
SO
Assistant Project Leader
Spirit Omega Inc.
Pickering, ON
- Contract
…corporate and local procedures pertinent to project control and…
Added 23 hours ago
YU
Executive Assistant
York University
Toronto, ON
- Full-time
…within a fast-paced and dynamic environment, the Executive Assistant provides professional, confidential and proactive support to the Vice Provost Students, Assistant Vice Provost, and…
Added 23 hours ago
DC
Administrative Assistant, Front Desk
DIVERSEcity Community Resources Society
Surrey, BC
- Full-time
Job Title: Administrative Assistant, Front Desk

I8IS - Infiniti Software Solutions

Recruitment & Admin Assistant

Vaughan, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Original job description

Job Posting: Recruitment & Administrative Assistant

Location: Woodbridge, Ontario

Position Type: Full-Time, On-Site

Compensation: Starting at minimum wage (commensurate with qualifications & experience)

Language Requirement: Spoken fluency in Spanish OR Tagalog (Filipino) is required

About the Opportunity

Are you an organized, energetic professional looking to jumpstart or advance your career in Human Resources and Recruitment?

We are a fast-paced employment agency in Woodbridge seeking a Recruitment & Administrative Assistant to join our team. In this dual-focus role, you will serve as the primary ambassador for our front desk operations while collaborating closely with recruiters and account managers to source, screen, and onboard top candidate talent.

Key Responsibilities

Talent Acquisition Support

Candidate Engagement: Engage proactively with job seekers regarding active client opportunities and application updates.
Screening & Scheduling: Conduct initial prescreens, coordinate recruiter interviews, and manage calendar schedules.
Onboarding Management: Guide applicants through profile registration, background checks, and compliance documentation.
Pipeline Maintenance: Build and update an active database of qualified talent for rapid client deployment.

Office & Administrative Operations

Front Desk Hospitality: Warmly greet office visitors, clients, and prospective candidates.
Communications Hub: Direct incoming phone calls, respond to email queries, and route correspondence accurately.
Data & Records Management: Maintain organized digital and physical candidate files, compliance records, and general agency paperwork.
Operational Support: Assist recruiters, account managers, and leadership with daily administrative tasks and ad-hoc projects.

Key Qualifications

Category
Requirements
Language Skills
Required: Fluent in spoken Spanish or Tagalog (Filipino) to facilitate candidate screening and client support.
Experience
Preferred background in HR, recruitment, customer service, or office administration (employment agency experience is a strong asset).
Technical Proficiency
Comfortable with Microsoft Office Suite (Word, Excel, Outlook), email systems, phone switchboards, and recruiting/ATS software.
Essential Skills
Exceptional verbal/written communication, time management, multi-tasking capabilities, and a polished, positive demeanor.
Commute & Mobility
Reliable personal transportation or a dependable daily commute to our Woodbridge office.
Legal Eligibility
Legally authorized to work full-time in Canada.

Why Join Us?

Career Growth: Gain hands-on exposure to full-cycle recruitment, client relations, and HR operations.
Dynamic Team Environment: Work alongside a collaborative, fast-paced team dedicated to connecting people with great jobs.
Competitive Progression: Starting pay aligned with minimum wage, with room for salary growth based on skill, performance, and experience.

Apply About employer

More about this job

Responsibilities

Support recruiters with candidate engagement, initial screening, interview scheduling, onboarding, background checks, and maintaining a qualified talent database. Manage front desk operations, communications, candidate records, compliance paperwork, and general administrative tasks.

Requirements

Fluent spoken Spanish or Tagalog is required, along with strong communication, organization, time-management, and multitasking skills. Experience in HR, recruitment, customer service, or office administration is preferred; applicants must be legally authorized to work full-time in Canada and have reliable transportation or a dependable commute to Woodbridge.

Skills

Candidate Engagement
Recruitment Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline Management
Front Desk Operations
Customer Service
Phone and Email Communications
Records Management
Microsoft Office
Applicant Tracking Systems
Communication
Time Management
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Employment Agency
Candidate Engagement
Candidate Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline
Applicant Tracking System
Microsoft Office
Word
Excel
Outlook
Phone Switchboard
Front Desk
Customer Service
Data Management
Records Management
Administrative Support
Spanish
Tagalog
Client Relations

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